---
description: Compare Evolia vs When I Work regarding their features, reviews, pricing, specifications, screenshots & more.
image: https://gdm-localsites-assets-gfprod.imgix.net/images/software_advice/og_logo-55146305bbe7b450bea05c18e9be9c9a.png
title: Evolia vs When I Work Comparison
---

Breadcrumb: [Home](/) > [Employee Scheduling Software](/directory/497/employee-scheduling/software) > [Evolia \<span\>vs\</span\> When I Work](https://www.softwareadvice.ie/compare/64197/161998/evolia/vs/when-i-work)

# Compare Evolia vs When I Work

Canonical: https://www.softwareadvice.ie/compare/64197/161998/evolia/vs/when-i-work

> Detailed comparison between Evolia and When I Work. Check ratings, reviews, pricing, and features to make the best decision for your business.

-----

## At a Glance

| Metric | Evolia | When I Work |
| **Overall rating** | 4.4/5 | 4.5/5 |
| **Total Reviews** | 95 | 1291 |
| **Starting Price** | US$4.50 | US$2.50 |
| **Free Trial** | No | Yes |
| **Free Version** | Yes | No |
| **Deployment** | Cloud, SaaS, Web-based, Mac (Desktop), Windows (Desktop), Linux (Desktop), Chromebook (Desktop), Android (Mobile), iPhone (Mobile), iPad (Mobile) | Cloud, SaaS, Web-based, Android (Mobile), iPhone (Mobile), iPad (Mobile) |
| **Support** | Email/Help Desk, FAQs/Forum, Knowledge Base, Phone Support, Chat | Email/Help Desk, FAQs/Forum, Knowledge Base, Chat |
| **Training** | In Person, Live Online, Webinars, Documentation, Videos | In Person, Live Online, Webinars, Documentation, Videos |

## Key features

### Evolia

- API
- Activity Tracking
- Clock In/Out
- Employee Onboarding
- Employee Portal
- Employee Scheduling
- Employee Time Tracking
- HR Management
- Labor Cost Reporting
- Mobile Alerts
- Real-Time Data
- Real-Time Reporting
- Reminders
- Reporting/Analytics
- Schedule Distribution
- Scheduling
- Shift Scheduling
- Shift Swapping
- Time Tracking
- Timesheet Management

### When I Work

- API
- Activity Tracking
- Clock In/Out
- Employee Onboarding
- Employee Portal
- Employee Scheduling
- Employee Time Tracking
- HR Management
- Labor Cost Reporting
- Mobile Alerts
- Real-Time Data
- Real-Time Reporting
- Reminders
- Reporting/Analytics
- Schedule Distribution
- Scheduling
- Shift Scheduling
- Shift Swapping
- Time Tracking
- Timesheet Management

## Links

- [View Evolia Profile](https://www.softwareadvice.ie/software/64197/evolia)
- [View When I Work Profile](https://www.softwareadvice.ie/software/161998/when-i-work)
- [View Original Comparison](https://www.softwareadvice.ie/compare/64197/161998/evolia/vs/when-i-work)

-----

## Structured Data

<script type="application/ld+json">
  {"@context":"https://schema.org","@graph":[{"name":"Evolia vs When I Work Comparison","description":"Compare Evolia vs When I Work regarding their features, reviews, pricing, specifications, screenshots & more.","url":"https://www.softwareadvice.ie/compare/64197/161998/evolia/vs/when-i-work","about":[{"@id":"https://www.softwareadvice.ie/software/64197/evolia#software"},{"@id":"https://www.softwareadvice.ie/software/161998/when-i-work#software"}],"breadcrumb":{"@id":"https://www.softwareadvice.ie/compare/64197/161998/evolia/vs/when-i-work#breadcrumblist"},"@id":"https://www.softwareadvice.ie/compare/64197/161998/evolia/vs/when-i-work#webpage","@type":["WebPage","CollectionPage"],"isPartOf":{"@id":"https://www.softwareadvice.ie/#website"},"publisher":{"@id":"https://www.softwareadvice.ie/#organization"},"inLanguage":"en-IE"},{"name":"Evolia","description":"Evolia makes it easier to hire, schedule and track time worked by frontline in medium and large-sized businesses. \n\nGone are the days of working in silos and having to play the telephone game finding last-minute replacements. With Evolia, employees get the opportunity to take part in the scheduling process in a few clicks. \n\nEvolia offers time &amp; attendance tracking, clock in, leave management, and staffing budget control features. It integrates with major HRIS and payroll solutions.\n\n \nSmart schedule creation\nSave 80% of time dedicated to schedule management and increase the profitability of your business by quickly creating schedules by branch, team, assembly line or other organizational structures that meet your specific needs.\n \nTime and attendance\nImplement mobile or web punching solutions to control the presence of your employees in real-time or use Evolia’s smart timesheets to automatically pre-approve payroll with customizable business rules.\n \nReceive absence alerts, easily identify any anomalies and export your time and expense accounts to payroll to avoid errors and time wasted processing payroll manually.\n\n \nReplacement management\nCustomize your business rules and automate reminder lists according to your chosen order and timeframe. Let Evolia fulfill each replacement request for you. All you have to do is approve the proposed changes.\n\n \nAvailability management\nLet your employees submit their availability directly to Evolia so that the creation of your schedules can take them into account automatically. Centralize your employees' work preferences to build schedules that meet their time constraints as well as yours. \n \nSmart timesheets\nKeep an overview of all shifts worked, absences and punches, including ones with irregularities. Evolia automatically approves times that meet your rules and schedules. All you have to do is make the necessary adjustments, approve your timesheets and send them to payroll in a few clicks.\n \nMonitoring of labor budgets\nEvolia allows the establishment of budgets specific to your places and work teams. This ensures the profitability of your business and lets the system alert your managers before cost overruns occur.\n \nCentralizes Communication\nCentralize your employee files and your communication with your teams on Evolia through various features including messaging, employee notes and announcements. \n\nMobile and web application\nEvolia is accessible to everyone at all times via any web browser as well as on your iOS and Android mobile devices.\n \nEvolia lightens the busy workload of managers and workers by offering a variety of tools available on all of our platforms.\n \nEvolia for managers:\n• Quick and intuitive schedule creation\n• Workforce planning\n• Automated replacements and recall lists\n• Employee availability management\n• Centralization of leave requests\n• Labor budget controls\n• Integrations to the most popular HR and payroll systems\n• Smart timesheets with pre-approval\n• Automated payroll preparation\n• Employee messaging and platform for announcements\n• And so much more!\n \nEvolia for employees:\n• Free and easy to use web &amp; mobile application\n• Intuitive calendar\n• Support for expense accounts\n• Support for replacement and leave requests\n• Work availability and preference settings\n• Mobile punch\n• Messaging platform\n \nWith Evolia, you can finally invest your time where it has a real impact on your business. You will save several hours per week in managing your schedules, while keeping control of your operating costs.","image":"https://gdm-catalog-fmapi-prod.imgix.net/ProductScreenshot/5a6996ae-0937-4c3c-9a7d-cc266e7e9b28.png","url":"https://www.softwareadvice.ie/software/64197/evolia","@id":"https://www.softwareadvice.ie/software/64197/evolia#software","@type":"SoftwareApplication","applicationCategory":"BusinessApplication","publisher":{"@id":"https://www.softwareadvice.ie/#organization"},"aggregateRating":{"@type":"AggregateRating","ratingValue":4.4,"bestRating":5,"ratingCount":95},"offers":{"price":"4.5","@type":"Offer","priceCurrency":"USD"},"operatingSystem":"Cloud, Apple, Windows, Linux, Chrome, Android, Platform ios, Platform ipad"},{"name":"When I Work","description":"When I Work is an employee scheduling and time tracking solution that helps businesses streamline shift management and enhance workforce productivity. Through its intuitive interface and robust features, this software streamlines scheduling processes, tracks attendance and facilitates seamless communication among team members across various industries.\n\nWhen I Work provides a range of essential features to optimize employee scheduling and time tracking. It allows users to create and share work schedules, ensuring efficient shift management. It helps transform any device into a time clock to monitor attendance, breaks and time-off accurately. Additionally, it facilitates team messaging to promote communication among team members without the need to exchange personal phone numbers, enhancing coordination and collaboration. \n\nWhen I Work software offers mobile applications for users to access scheduling and time tracking functions on both desktop and mobile devices, ensuring convenience and flexibility for all users. The platform enables shift confirmation and management by allowing employees to confirm shifts and monitor shift swaps and drops in real-time, ensuring efficient shift coverage. Additionally, labor forecasting tools support effective management of labor budgets, contributing to cost optimization and operational efficiency.\n\nWhen I Work offers full-service payroll software as part of its comprehensive suite of workforce management solutions. It is designed to streamline payroll processes, making it easier for businesses to manage and execute payroll tasks accurately and efficiently. By integrating full-service payroll software into their operations, organizations can simplify payroll administration and ensure compliance with tax regulations and labor laws. This feature eliminates the need for manual calculations and reduces the risk of errors in payroll processing. Additionally, its payroll tool automates tasks such as tax calculations, deductions, direct deposits and more. \n\nWhen I Work offers a time clock feature that streamlines time tracking for employees. The time clock feature allows employees to clock in and out using any device, whether it's a computer, tablet, or smartphone. It ensures that employees can easily record their hours worked, breaks taken, and time off, enhancing accuracy in time tracking. Additionally, it facilitates real-time monitoring of employee attendance and provides managers with insights into labor costs and workforce productivity. \n\nEmployees can view upcoming shifts, breaks and time-off requests within the time clock interface, providing them with easy access to their work schedules. Additionally, the time clock feature supports geofencing capabilities, allowing businesses to set location-based restrictions for clocking in and out, ensuring that employees are physically present at the designated work site when recording their time.\n\nWhen I Work allows integration with various third-party applications such as Gusto, QuickBooks and ADP, catering to businesses of various scales. Pricing is structured on a monthly basis and the platform provides assistance through online tutorials, written resources and a ticketing system for support.","image":"https://gdm-catalog-fmapi-prod.imgix.net/ProductScreenshot/b133548d-8514-4bcc-b58f-c9c641f645a1.png","url":"https://www.softwareadvice.ie/software/161998/when-i-work","@id":"https://www.softwareadvice.ie/software/161998/when-i-work#software","@type":"SoftwareApplication","applicationCategory":"BusinessApplication","publisher":{"@id":"https://www.softwareadvice.ie/#organization"},"aggregateRating":{"@type":"AggregateRating","ratingValue":4.5,"bestRating":5,"ratingCount":1291},"offers":{"price":"2.5","@type":"Offer","priceCurrency":"USD"},"operatingSystem":"Cloud, Android, Platform ios, Platform ipad"},{"@id":"https://www.softwareadvice.ie/compare/64197/161998/evolia/vs/when-i-work#breadcrumblist","@type":"BreadcrumbList","itemListElement":[{"name":"Home","position":1,"item":"/","@type":"ListItem"},{"name":"Employee Scheduling Software","position":2,"item":"/directory/497/employee-scheduling/software","@type":"ListItem"},{"name":"Evolia vs When I Work","position":3,"item":"https://www.softwareadvice.ie/compare/64197/161998/evolia/vs/when-i-work","@type":"ListItem"}]}]}
</script>