Notion Reviews

Pros

To have the ability to store, edit, import, and work all in one place is just amazing when using Notion. While I just listed a couple of features, notion has a vast array of benefits as well that will take any business to any level and just make it better.

I particularly love that I can also share workspaces and templates if I need to with colleagues anywhere around the world. Oh, and did I mention that there's a ton of free templates all over the internet and in new marketplaces to get you started quickly?

Finally, the added bonus of being able to make money creating and selling notion templates in any niche now that the market is still unsaturated is the icing on the cake.

I'm very much looking ahead to see what the creators are going to do with this amazing tool, and I'm going along for the ride because, at this point, the sky is the limit.

Cons

As a newbie, sometimes it can be a bit tricky using notion, and that leads to frustration. For instance, if I buy or get a notion resource that has already been completed, all I have to do is import it into my own notion, and that's a breeze.

However, when I start new projects, it will usually lead to vexation because I hate reading manuals and sometimes even watching tutorials. Being honest, this might not even be as much about the notion of being difficult to use as it is about me being stubborn.

Overall there isn't much about notion that I don't like because it is that good.

Pros

Notion offers a lot of features and tools to organize and publish your content. It is not just a note app, it includes databases than allow you to query your data and everything you need.

You may use it for yor personal or work life. It has many templates and a huge community where you will be able to find whatever you like.

There are many videos on youtube explaning how powerfull Notion is and how can you configure it to meet your goals.

I recommend this tool because it fits for many people and the free tier is enough for almost everybody.

Cons

I feel Notion interferes too much in my flow. I am used to have noting apps that give you the basics and you can build your own flow using them, no learning curve.

Notion offers a lot of features and this means it has a learning curve and many ways to organize your content.

I sometimes feel I invest more time in configuring the views, changing them from tables to lists, etc. just to have something beautiful when I just need a blank page and a checkboxes to organize my tasks.

Pros

One of the strengths of Notion is its flexibility. Users can create databases, tables, and lists with ease, and customize them with different views, filters, and sorting options. The platform also allows for rich media embedding, so users can add images, videos, and files to their notes and pages. It has a very generous education discount for both students and teachers.

Cons

While Notion is highly customizable, this can also be a weakness for some users. The platform's flexibility means that users need to spend a considerable amount of time setting up and configuring their workspace to meet their needs, which can be time-consuming and distracting.There are also privacy concerns. I remember a few reddit threads where users requested for support and they were surprised how easy it was for them to access their workspace after giving verbal/textual permission.Performance is also an issue. Complex or large workspaces can be extremely slow.

Alternatives Considered

Obsidian, Nuclino and Slite

Reasons for Switching to Notion

Notion was the most popular and quite possibly has the most features. But I'm no longer using it because of privacy concerns.

Pros

I like the versatility and flexibility of Notion. It can be customised endlessly to create a workspace that works best for you. We were able to create a perfect system for task and project that suits our needs. I also like that I can add tasks and different resources to my Favourites, and they appear in the sidebar, so I'm able to easily fetch what I need. It's also easy to track any changes and comments in the Updates tab, so you don't miss if someone left a comment or assigned something to you. Another small but fantastic feature is being able to insert code and choose the formatting for it. We're a software-heavy company, so storing and sharing pieces of code is essential.

Cons

It's hard to find points that I don't like, but perhaps the different views and layouts could be made more intuitive. Sometimes it can take a while to figure out the best way to organise data.

Pros

It has a a lot of flexibility and hidden potential needing a steady diet of instruction. This app does not teach itself.

Cons

There is a lot to learn before it is useful. For a tinkerer there is a great deal to play with to exercise creativity, but the learning curve is steep

Pros

For me, the text editing capabilities are the best! It is a synergy of powerful functions with a simple interface. Also, I like the capability to create corporate pages with handy navigation between different pages and articles.

Cons

User and role management functionality seems a little bit dd as forme.

Pros

Notion is very simple to use and navigate around. It has some amazing customization features. The changes made are very clear which notifies everyone about the changes so that the project members are updated about the each and every updates on the project. The AI feature is amazing as well.

Cons

The free version has limited features. Also, sometime it takes a bit to load if there is multiple pages in your projects.

Pros

Notion is hands down one of the most transformative tools I've ever had the pleasure of using. It's a game changer for anyone looking to boost productivity and enhance collaboration, both in personal and professional settings.

From the moment I started using Notion, I was impressed by its flexibility and versatility. The ability to create custom databases, to-do lists, wikis, and more, all in one place, is simply brilliant. Notion adapts to your unique needs and preferences, making it a powerful tool for individuals, teams, and organizations alike.

Cons

The user interface is intuitive and user-friendly, allowing even beginners to quickly grasp its features. The drag-and-drop functionality for creating and organizing content is a time-saver, and the wide range of templates provided by Notion covers virtually every use case.

Pros

- Everyone from the company can collaborate in a single document;
- Making tables and using filters is one of the best ways you can do task management for others;
- You can create one for free. This is awesome for freelancers f.e

Cons

- The AI needs an improve. When using languages such as portuguese or italian, it gives a lot of errors

Pros

We use Notion to document everything from company procedures to competitor playbooks.

It’s easy to use and incredibly helpful for everyone in the business to be able to contribute their specialist knowledge

Cons

We switched from another company and at the moment there’s nothing to fault

Pros

- beautiful design
- databases inside documents
- Several useful templates for generating documents and databases
- well-considered layout constraints allowing you to focus on content
- easy to share content
- powerful and ergonomic syntax

Cons

- lack of option for visualising data
- no real offline mode

Alternatives Considered

Coda, Basecamp and Confluence

Reasons for Choosing Notion

Databases in documents. Only Coda seems to be able to do this, but Notion does it better.

Switched From

Confluence

Reasons for Switching to Notion

The databases. We've long been searching for a way to keep data and documents in the same place, without plugins or extra costs. Notion does this extremely well and was an obvious choice, even to the point that we could ignore the current negative points. With time, we are confident that these features will be enabled, and at the moment, we are comfortable keeping our operational and business data in Notion.

Pros

The beauty of this application is that it can fit whatever requirements you would need from a notebook. You can define your own templates, you can define how every page looks. You can. even define who can view what you wrote.

Organization is a breeze with the number of pages you can nest under each other. We have found that opening a page for each project works best.

Cons

There is simply no cons for this software! My colleagues and I use it every day without fail. We even share pages of it to our clients.

Alternatives Considered

Todoist, Microsoft To Do and Confluence

Reasons for Choosing Notion

Things is a Apple-only software and some of my staffs use Windows instead.

Switched From

Things

Reasons for Switching to Notion

Notion is not just a todo app but allow you create a wiki and knowledge base on it as well.

Pros

This software is a combination of Evernote, Excel, and PowerPoint. While I believe the team initially developed the software as a sophisticated workflow management tool, it has evolved into so much more, it is nothing short of a CRM tool that can be used in any business in any industry. The robust nature of it's features and the ease at which you can mould your workspace to suit your needs or business is beyond anything any other software has been able to develop.

Cons

There isn't necessarily an effective forum set-up for the Notion team to interact with its super users to gain feedback from them on what works and what doesn't, what future features could be extremely beneficial and understand how the software is used differently depending on the industry.

Alternatives Considered

Trello

Reasons for Choosing Notion

We need a platform that could combine the functionality of all the different platforms we were using inefficiently into one platform and somehow work better than each of them individually.

Reasons for Switching to Notion

They have a very supportive pricing structure for start-ups

Pros

Notion quite frankly does it all - it is an area to organize and store information, it provides a platform to collaborate with cross-functional partners, task-management for projects, plan internal events, ETC!

Cons

At times, formatting text / pages can be difficult as a first time user, however once you get the hang of it its not too hard. I looked up a few youtube tutorial videos on how to format pages easier. Perhaps Notion could offer some instructional videos on formatting!

Pros

Not only do I appreciate the design of Notion, which is clean, modern, and easy to navigate, it's a wide range of views and templates that perfectly suit my needs, including calendars, task lists, project boards, and knowledge bases. Notion's real-time collaboration allows my team members to work on projects together in a single interface, commenting and updating information is easy. It also made me use Notion for my personal and business, and now my life has evolved with Notion. It integrates my life, and my work thru devices like my iPhone, iPad, and multiple computers. Just the perfect tool for me and others, both personal and business. Highly recommend it!

Cons

Accessing shared pages in Notion as a guest is a little more involved than downloading a shared file from Google Drive. However, it is still possible to view shared pages in Notion without creating an account, as long as you have the correct link and the person who shared the page has set the correct sharing permissions. Besides this, Notion is perfect!

Alternatives Considered

Evernote Teams

Reasons for Choosing Notion

I liked Notion better for its simplicity and design. I like the Notion page layout which I can totally customize. I could see all my personal and business on one page and it is very easy to navigate. Which Evernote doesn't provide. Also, my job required me to use Notion as well.

Switched From

Evernote Teams

Reasons for Switching to Notion

First of all, my workplace switched from Evernotes to Notion. Then, even for personal use, I switched Evernote to Notion as the same reason as above. I like the Notion page layout which I can totally customize. I could see all my personal and business on one page and it is very easy to navigate.

Pros

Excellent note-taking tool. Good for document storage and sharing. It also has a feature profile management, for personal and company usage. Files can be shared and made available publically. Good pre-defined setup for project tracking and management. My personal favorite is the Page icon and the cover icon of the page. Amazing community and pre-defined templates available for all general use cases.

Cons

It just can't be used directly, and comes with a decent learning curve. More integrations with tools needed, also support for more coding languages.

Alternatives Considered

Sublime Text, Confluence and Evernote Teams

Reasons for Choosing Notion

Amazing UI and UX of notion and a very big and active community.

Switched From

Sublime Text and Evernote Teams

Pros

I have used Notion for personal projects since it first came out. Recently I have started migrating my work documentation and databases to Notion, and I'm very impressed. The ease of setting up relational databases within notes is unmatched in any other software I've used.

Cons

There are some small features that Notion does not yet excel at. Currently there is no way to view a calendar view of a database in any view other than month view, which is a small complaint. I know the Notion team is working on improving offline functionality as well, as it is pretty reliant on a steady Internet connection, which hasn't been a problem for me personally.

Alternatives Considered

Evernote Teams

Reasons for Choosing Notion

Notion has a superior experience in creating and formatting notes, as well as embedding different media types and relational databases.

Switched From

Evernote Teams

Pros

I have been using Notion for several months now to manage my digital workspace and I am truly impressed by all the features it offers. The flexibility of the app is truly amazing, it allows me to create pages and blocks to organize my notes, tasks, projects, and databases in a very intuitive way.Customization is also very easy, I really appreciate the ability to create pages and blocks that suit me best. Additionally, Notion's collaboration tools are very useful, I can share pages and blocks with my colleagues and we can work together in real-time.Real-time synchronization is also a strong point, it allows me to continue working on my projects even when I'm on the move, which is very convenient. Notion also allows to integrate with other popular tools such as Google Drive, Trello, Slack, Evernote, GitHub, this enhance even more its use.In summary, I highly recommend Notion for anyone looking for a powerful, flexible, and customizable personal and professional productivity app. It is easy to use, offers many features, and its collaboration tools make it an excellent choice for teams.

Cons

After using Notion for a few months, I have noticed a few aspects that could be improved.1. Learning curve: There is a learning curve to understand how to use all the features of Notion. There are a lot of things to discover, so it can take some time to understand all the features and how to use them effectively.2. Loading time: Sometimes, there can be delays when accessing certain pages or blocks, especially if you have a lot of content in your workspace.3. Editing limitations: Some editing features, such as text formatting, could be improved to offer more options for users.4. Cost: If you need to use certain advanced features, such as real-time collaboration or the ability to upload files, there may be additional costs for users.Despite these few negative points, I am very satisfied with Notion overall. It offers so many features to efficiently organize my workspace and the collaboration tools allow me to work effectively with my colleagues.

Pros

A lot of things - 1. My current favorite feature is Notion AI which lets me brainstrom on anything I'm working. It cuts a lot of distraction because a good portion of information can be retrieved through the AI within a few seconds. All I have to do is press "space bar" and ask questions. That's it.2. One of the few reasons I use Notion is that it has very clean and minimal interface. Nothing is cluttered and everything feels easy on the eyes. It makes the whole writing experience smooth.3. Notion templates are time-saving. I haven't created one template of my own, everything I need is already available in the gallery.4. Importing and exporting notes is easy and straightforward. It takes one click to view analytics and complete history of the place with detailed information. All these things make the whole user experience very seamless. Everything's presented right in front of you so there isn't much time spent finding certain things when you're taking notes.

Cons

A few things -1. Searching for notes is still laggy. It works fine if you have a few notes, but I have a lots of pages on notion and whenever I try to find something specific, I get to see the performance issue in terms of speed.2. It needs more keybindings especially in the codeblocks section.3. It'd be nice if they also had an official desktop application (with offline-mode feature) for Linux based distributions.

Pros

Notion is a popular all-in-one productivity tool that has gained popularity for its flexibility and versatility. Here are some of the pros of using Notion:Customizability: Notion is a highly customizable tool that can be tailored to fit the unique needs of individuals or teams. You can create and organize pages, databases, and tasks in various formats, including tables, lists, boards, and calendars, among others.Collaboration: Notion makes it easy to collaborate with others by allowing you to share pages and databases with others, comment on specific elements, and assign tasks to team members.Centralized Information: Notion allows you to keep all your information in one place. You can store your notes, tasks, calendars, documents, and more in a single location, making it easier to access and manage your work.Integration with other tools: Notion integrates with many other productivity tools, such as Google Drive, Trello, and Slack, allowing you to streamline your workflow and reduce the need to switch between different tools.Accessibility: Notion is available on multiple platforms, including desktop, mobile, and web. This means you can access your work from anywhere, at any time, and on any device.Cost-effective: Notion offers a free plan that includes many essential features, including unlimited pages and access to all basic blocks. For more advanced features, the paid plans are very affordable.

Cons

While Notion is a versatile and powerful productivity tool, it's not without its limitations. Here are some of the cons of using Notion:Steep learning curve: Notion has a lot of features and capabilities, which can be overwhelming for new users. It can take some time to learn how to use the tool effectively, and there is a learning curve involved.Performance issues: Notion can be slow to load, especially when working with large databases or pages with many elements. This can be frustrating and may slow down your workflow.Limited formatting options: While Notion is highly customizable, it does have some limitations when it comes to formatting options. Some users find the formatting options to be insufficient or not as flexible as other productivity tools.Limited mobile functionality: While Notion is available on mobile devices, the mobile app has some limitations compared to the desktop version. Some features may not be available on mobile, and the interface can be harder to use on smaller screens.Privacy concerns: Notion stores your data on its servers, which may raise privacy concerns for some users. While Notion has implemented strong security measures to protect your data, some users may prefer to keep their data on their local machines.

Pros

Notion can be used in almost any way you want. It's a note-taking, project-planning, task completing superstar and should probably be part of your software stack. We run most of our company through Notion and have no intention of moving to anything else for the foreseeable future.

Cons

It takes a short while to get up to speed with what Notion can do and that can be tricky for new starters.

Alternatives Considered

Trello, Basecamp, Wrike and Asana

Switched From

Trello

Reasons for Switching to Notion

Simplicity and flexibility.

Pros

Notion is an endlessly customizable platform that is somehow simple at the same time. I use Notion as a database, task manager, project planner, and overall life planner. I am able to set goals for myself and have those goals plastered on the homepage within Notion so I am constantly reminded of where I need to direct my focus and attention. Since using Notion I have successfully been able to track my goals and have accomplished many things that I never would have thought possible.

Cons

The software can be glitchy and updates from the web version don't always transfer automatically to the app and vice versa. The task management functionality leaves much to be desired and recurring tasks and reminders are not a built-in function of the platform.

Alternatives Considered

Airtable

Pros

Notion is a versatile and powerful productivity tool that allows users to organize and manage their work and personal life in one place. It offers a wide range of features, including notes, tasks, wikis, and databases, that can be combined and customized to suit each user's specific needs.One of the key benefits of using Notion is its flexibility. It allows users to create custom pages, databases, and templates that can be used to organize and manage various types of information, such as notes, tasks, projects, and even personal information like finances. The wide range of features and ability to customize the layout to your needs make it a great tool for both personal and professional use.Another benefit of Notion is its collaboration features. It allows multiple users to access and edit the same page and database, making it easy for teams to work together on projects and shared information. Additionally, it has a feature called "Share" which lets user share a read-only version of pages or databases with people outside of your organization.Notion also integrates with a wide range of other apps and services, such as Google Drive, Trello, Slack, and Evernote, that allows to import and export data seamlessly. It also has a feature called "Integration" which can connect to other apps to bring data into Notion, such as fetching data from a website, or a RSS feed, or even taking screenshots.

Cons

Nothing as of now as it has helped with so many easy features to use.

Pros

Notion keeps me on track. I generate a lot of content and documentation for my client projects and keeping up with the dozens of pieces that I need to produce and share each week would never succeed without Notion.

Cons

Two things: Notion is hard to get started with. I had to go back early on and redo many of my initial ideas of working with Notion. Templates are a good way to get started. Secondly, you must be connected to the internet for Notion to work. I travel a lot and work in places where internet availability is not always guaranteed.

Alternatives Considered

Obsidian

Switched From

Evernote Teams

Pros

The best thing about Notion is its flexibility, that you can customize it to work as almost anything in your day to day, whether its note taking, documentation, knowledge storing or anything else.

Cons

Task management and collaboration can be improved, especially task management needs to get a big upgrade to be able to replace dedicated task management softwares for larger teams. Notion's big benefit, its customization abilities holds it back because although there's hundreds of templates, you do have to set it up and really educate your team on how to use it within your own organization's context, something dedicated task management solutions do for you. I never have to worry if someone "gets" Asana, but if I were to replace Asana with Notion I'd have to really educate my team on how to properly use Notion and all its tools. It's a fine balance to strike but overall Notion is doing a great job at it.

Alternatives Considered

Google Docs

Reasons for Switching to Notion

Better organization and search