Todoist Reviews

Pros

Todoist has simplified my work life - helping to organize all my tasks, projects, and meetings in a simple way that ensures no project is missed. While there is a bit of a learning curve to figure out how to best utilize & organize the platform, the simplicity of it's core features makes it easy for anyone to pick up and use. You are able to hop on their website or app and add a task in an instant; with the ability to schedule the due date, priority, and set it up in a specific project very quickly using their shortcuts. With their team collaboration features, you are also able to assign specific tasks to specific people, allowing for quick and ease collaboration and project management. Plus, Todoist offers numerous templates that help facilitate setup, and a very simple "Karma" rewards system that helps encourage use (and helps make you feel accomplished).

Cons

Todoist offers numerous systems, but unfortunately it can be a bit of a learning curve to learn all the shortcuts (especially when they change periodically) and an effective way to organize the projects & tags. As well, while they offer simple ways to import their templates and allow you to export templates of your own, they don't offer a simple cloud storage solution for those templates - so to load an exported template, you need to download it, keep it, and reupload it when needed. Lastly, they lack the ability to setup certain types of tasks; such as a task with subtasks that all repeat weekly - currently you can schedule them all to happen each week, but the subtasks end up getting listed as full tasks on the due date.

Alternatives Considered

Any.do and Microsoft To Do

Reasons for Switching to Todoist

Todoists simplicity & features set it apart above the rest

Pros

The best thing that i really like is it can be access from various device and no need to install the software into the device. I use it as my organizer to schedule, remind and organized all my daily task and to-do list, either for my work task or for my personal task. It is not packed with feature like other project management software, but still can get the work done.

Cons

It lacked of feature that i need and sometimes it is quite frustrating and i have to using other software to get it done. Other than that, It is very helpful in reminding and scheduling my day and not too expensive to subscribing its premium plan.

Pros

This software makes it extremely easy to keep track of what needs to get done for each issue. I love that I can create separate projects so details don’t get muddled.

Cons

I wish there were more options for customization regarding notifications and reminders. Also, more levels of priority could be helpful.

Alternatives Considered

Google Calendar

Reasons for Switching to Todoist

Calendar is great for larger tasks, but Todoist is what I turn to for all of my detail oriented day to day tasks

Pros

The product is easy to use, visually appealing, and connects to all of my devices for reminders etc

Cons

It was not as flexible as I would like it to be in terms of complex project planning, or team-based task management. It could be a lack of training on my part, or perhaps what I want to do is just not feasible in a software system, but it didn't quite fit my needs

Pros

It is that rare combination of full-featured and SO easy to use.If you want to add a project, you go to the project list, right click, and choose "Add a Project."A dialogue shows up to let you add a task. You can type in "Turn in report Tues at 3 p.m." and you'll get task added that has a deadline right when you wanted. Or set up a board and track projects through stages. You can also set up sub projects and sub tasks for each task.It will tell you all the tasks due today, tomorrow, overdue, whatever timing you indicate.

Cons

You can't do dependencies. It's not great at telling you how long your project will take.You can schedule tasks way out in the future. But you can't rely on Todoist to add up the time of subtasks to tell you how long the entire task will take.

Pros

What I liked most about Todoist is its ability to help me stay on top of my tasks and projects. The app is incredibly intuitive and easy to use, and the features are comprehensive enough to cover all of my needs. The ability to prioritize tasks and projects, set reminders, and track progress is incredibly useful, and the app's user interface is clean and organized.

Cons

One thing I didn't like about Todoist is that some of the features can take a bit of time to set up initially. Additionally, while the app is great for task management, it may not be as well-suited for more complex project management needs.

Pros

Todoist is a great task management tool that I really enjoy using. I like that it allows me to easily organize and prioritize tasks and projects, so that I can focus on the most important tasks first. It also has a great user interface that makes it easy to add tasks, set due dates, and assign tasks to other people. I also appreciate that it can integrate with other tools like Google Calendar, and Slack, so that I can stay on top of my tasks no matter where I am.

Cons

The pricing can be a bit high for some of the features and the free version has quite a few limitations that can make it hard to use for more complex tasks

Pros

I love the way they support getting things done (GTD), and how they enhance it with other stuff David Allen said in articles and their own ideas as well. With this kind of products, there is a very personal and close relation with the user, and for me it just works.

Cons

I belive integration with Android has some work to be done, I think their main public would be IOS customers. But still works for me.

Pros

Todoist is the best task management app and provides a vast array of tools to manage tasks, softwares and shuffle through and organize them with the varying priority levels and timelines. Extremely easy to get started and use.

Cons

The overall tasks viewer page is too simple and could be a bit more appealing visually

Pros

it is a great app for keeping track of all your tasks and projects. It is easy to use, intuitive, and offers a variety of features to help you stay organized and productive. Additionally, it is available on multiple platforms, making it easy to access your tasks from anywhere.

Cons

the app can be a bit slow at times, and it is not possible to retrieve tasks that are marked as done. Furthermore, some of the features may not be available on Android devices

Pros

I've tried dozens of systems for my day-to-day tasks, and finally landed on Todoist a couple years ago. The natural language processing for entering in tasks makes it easy to type something in using the iOS app and pick up where I left off later on my Mac. Typing in a date automatically adds the date information, which means I can just type "add photo to new blog post tomorrow" and have the task on tomorrow's list without having to fiddle in menus.

As they say, it just works.

Cons

Things that "just work" tend to have their little nuances that mean sometimes it doesn't just work. Todoist is constantly pushing out updates behind the scenes through their server back-end, which means you're always on the latest version of the software even if you don't update the client software. Sometimes that means they move too fast and break things. There have been multiple occasions where the software suddenly doesn't work as expected and I have to wait a couple hours for them to push out a fix. Perhaps their testing procedures will meet enterprise expectations eventually, but this is normal for cloud services these days...

Pros

While I was using this software, I really liked the sleek and modern interface to add new tasks. It was quick, easy, and the UI was awesome. I wish all task management apps had an UI like Todoist. The tagging feature was also super quick to add, which saves me time adding tasks.

The feature to reschedule tasks I didn't do based on the load for my week was good, not as good as Skedpal (which is why I switched) but better than I've seen in other task managemetn apps I've tried and used.

I also really liked the minimalism of the screen, I never felt that it was too clunky or too many options being displayed at once and overwhelming me.

Cons

The reason I switched is because I had so many tasks added in I became overwhelmed. This isn't necessarily the apps fault, I should add time in my calendar to do a weekly review, etc... but it just wasn't happening. I switched to SkedPal because it schedules the tasks for me on my calendar, ensuring I get them done. With ToDoist, if something didn't get done, I would have an overdue task, and then need to schedule it into my calendar myself and spend time figuring out what time slot, etc..., then go back to Todoist if the time didn't work out, etc... it wasn't flexible enough to auto schedule and place it on my calendar with the option to roll over to the next day if not completed. (At least at the time that I used it). If it's not on my calendar, it doesn't get done because other things will fill my calendar and then I'm out of time and my Todoist tasks are not completed.

Pros

We are theatre costumers who costume 12-14 shows a year. We use Todoist to keep track of all actors and their various costumes needed and the tasks required to complete those costumes. We love how easy it is to add new tasks to an existing one and how flexible each task can be. We can add a due date, assign a team member, and use labels to let us know what needs to be done or where it needs to be retrieved or bought from. It celebrates your productivity and emails you if a task is overdue as well as a report of how you did for the week. We can always tell if we did not use Todoist as faithfully as we should have during a project and in meetings the response to "How do we stay on task and organized?" is always "Remember to update and use Todoist!"

Cons

There is a 300 task limit to every project and we can easily hit that when we are first starting out and getting everything laid out for a show. It would also be nice to add an entire team to a project instead of individuals one at a time.

Alternatives Considered

Basecamp

Reasons for Choosing Todoist

Producteev's setup was a bit clunky. We didn't dislike it, but it was not incredibly intuitive to use when it came to our needs so we decided to shop around and see if there was something we liked better.

Reasons for Switching to Todoist

Basecamp was too expensive for our small operation. Todoist, while not having all of the features we loved about Basecamp, was still easy to use, organize, and its price range was within our budget.

Pros

I love how intuitive and pretty the interface is, meaning, that I am not discouraged or afraid to open the software. The most important feature is definitely the natural language processing that is extremely intuitive and understand what I try to do.

Cons

If you are bilingual or write tasks in multiple languages, the software may become confused.

Alternatives Considered

Asana

Reasons for Choosing Todoist

Todoist has a card view which redeems Trello useless as it isn't very different.

Switched From

Trello

Reasons for Switching to Todoist

Simpler and has a free tier to get started.

Pros

I have tried tons of project management and task management solutions but this is by far my favorite.
The interface is clear and simple to use, always responsive and reliable.
My favorite feature? The automatic recognition of the task information from the entered text. This is literally the feature I want in every other project management platform and the one that always keeps me coming back to Todoist. The simplicity with which I can write "Do this tomorrow at 12:00 #projectname @label" and the system automatically puts everything in its place ... I can't help it.

Cons

Although Todoist's greatest strength is its ease of use, in the professional world sometimes you feel the need for a few more features. A more granural sharing system, multi-step activity status management, different views for the activity list, gantt charts, etc.).
There are many things that could be added and that many other more complete project management platforms offer.

Alternatives Considered

monday.com, ClickUp and Wrike

Reasons for Switching to Todoist

Better overall User Experience

Pros

I loved the ease of this software to be able to tell you and guide you through all the functions that Todoist has, since being able to create projects and pending tasks for the day, for the week, or the weekend is too easy because the app feels very dynamic and even satisfies you every time you meet a pending goal.
In terms of price, it is extremely economical, since you have 300 active projects that are for more "pro" people as the platform would say since it offers collaborative work in the same way and has these frequent reminders so you never forget or miss something or pending goal. And of course, you have an automatic backup at any time.

Cons

It may be because of the limited functions that you get when using the free plan since they only give you 5 active projects and you don't have reminders, you do have them but you get them by your email, instead of in the pro you have more customization in all this topic. But being frank, for that person who does not have so many pending in the day today, it is perfect because you do not ask for more and the app is excellent.

Alternatives Considered

Notion

Pros

As a user of Todoist, some potential cons of the application include limited customization options, a relatively steep learning curve for new users, and a lack of integration with certain third-party applications.While Todoist does offer a range of customizable features, some users may find that the available options do not allow for enough flexibility to fully tailor the application to their specific needs. Additionally, some users may struggle with learning how to use the platform effectively, as it can take some time to fully understand all of its features and capabilities.Finally, while Todoist does integrate with a range of third-party applications, some users may find that it does not work seamlessly with all of the tools they use on a regular basis. This can be frustrating for users who rely on other software to manage their workflow or stay organized.

Cons

Here are some potential cons of using Todoist as a user:Limited Free Version: Although Todoist offers a free version, it has limited functionality and features, which may not be enough for some users.Steep Learning Curve: Some users may find Todoist's interface and features overwhelming or confusing, especially if they are not used to using task management software.No Calendar Integration: While Todoist does offer a calendar view, it does not integrate with external calendars like Google Calendar, which can be a disadvantage for users who rely heavily on a calendar.Limited Customization: While Todoist has some customization options, such as color coding and custom labels, some users may find that they cannot fully tailor the app to their needs.No Time Tracking: Todoist does not have built-in time tracking features, which can be a drawback for users who need to track their time spent on tasks for billing or productivity purposes.No Offline Access: Without an internet connection, users cannot access or update their tasks in Todoist, which may be inconvenient for those who frequently work in areas with poor or no internet connectivity.

Pros

I really like Todoist because the interface is simple, yet powerful. Once you get used to it, there are so many things you can do with it.

For example, I use a lot of filters to view only the tasks that are relevant to me at any given moment. For instance, I have a "Today" filter that shows all my tasks for today, and I have a "Starred" filter that shows all my tasks that I am currently excited about and don't want to lose track of.

I love having the big picture of all my goals while still being able to focus on one individual task at time.

Cons

Todoist is one of the most popular to-do list apps, but there are a couple of things that Todoist could do better.

First, Todoist doesn’t have proper “subtasks” like Wunderlist does. You can nest tasks inside projects in Todoist, but they don’t roll up into the parent task—it’s just a way to visually organize your tasks. If you want subtasks in Todoist, you have to create regular tasks and add them as dependencies to the main task, so you see them in your Today view or as Overdue.

Second, Todoist doesn’t have a way to assign due dates to subtasks—you can only set a single due date for the entire project. If you assign dates to the subtasks themselves (which get hidden in the project view), they don’t show up in your calendar view and there’s no way to roll them up into the parent task.

Pros

I enjoy the incredible language recognition that makes it easy to capture tasks, set due dates, priorities, organize tasks by project, and apply custom labels to tasks. It's very simple and easy to use, which is uncommon among professional project management apps.
It is easy to break projects into sub-projects, and use sub-tasks to help break big tasks into manageable pieces. This makes it a perfect fit for small businesses or teams.
It also has great collaboration features, such as sharing tasks with others, assigning tasks and sub-tasks to individuals, and attaching files and comments to tasks or projects.
Todoist has an app for every operating system, including browsers, phones, desktops, the web, and even smart watches. I personally love the Chrome browser extension and Gmail integration.
I love the custom filters, they are incredibly powerful and allow you to build your own workflows. I use filters and labels to organize my tasks by location, by priority, by the amount of time each task will take, and by due date.
Todoist integrates with many other products such as Google Calendar, DropBox, Google Drive, Slack, Google Assistant, and dozens more. Todoist works hard to be everywhere and integrate with everything, making it a really powerful tool.

Cons

Todoist only lets you view your tasks in list form. Most project planning tools give you a calendar view, a Kanban board view, or some other types of visualizations.
You also can't set due dates on projects themselves, and don't have a way to mark a project as completed. You can compensate for this by using sub-tasks instead, but it can get annoying at times.
The UI is very simple, and doesn't give you much control over themes. You can change the color of the title bar, but that's about it.

Pros

Real-time Data Synchronization among the different platforms.
30-day trial and easy to cancel.
The end of trial email reminder.
Many ways to measure and visualize progress.
Variety of platforms, apps, and plugins supported as follows: Web, Win, Mac, iPhone, iPad, Android, Android watch, Apple watch, extensions for Chrome, Safari, and Firefox.
Email plugins for the Outlook and Gmail.
It integrates with hundreds of applications such as Google Drive, Dropbox, IFTTT, and Pomodoro.
Great social media presence.
An excellent support blog and support help guide center.
Todoist Sync and REST API for creating custom tasks and custom integration sync.
Customizable shortcuts are available everywhere, regardless of the plan.
Shared project settings.
Quick add task feature.
Project, label, reminders priority and a quick comment.
Productivity meter.
It has many options available for editing tasks.
Available in 17 languages.
Available in 10 multi-color themes.
Daily and weekly goals.
Motivational features.
Backup downloads.
Automatic downloads.
Google Calendar 2-way sync integration.
An email notification controls.
Centralized team billing.
It adds projects, labels, and filters to the favorites.
It adds and removes users easily.
The Todoist for Web changelog contains details for the web, plugin, and desktop versions of Todoist.

Cons

Not a straightforward way to sign up with an existing account on an Android app.
The trial requires a credit card info although it is easy to cancel.
An Android app does not move to the SD card.
Free version for Android lacks reminders/alerts.
It limits the list to 200 active projects and tasks per project in the premium version. It should be unlimited.
2048 characters per task name and 255 characters per project name It should be more than that.
The interface takes some time to master and lacks consistency.
The calendar feature is missing.
Personal and business lists are not plainly separated.

Pros

The best thing about Todoist is its simplicity. It's really easy to use and with a really simple and clean interface. It has all the basic features that a task management solution should have. Above that, it has some really useful features that helps in improving productivity. Reminders work as expected and it also has support for location specific reminders.

Cons

The one thing I would love for Todoist to improve is the sub task system. Subtasks are not really easy to use and can be improved. Also, it can add time tracking to become a one stop solution.

Alternatives Considered

Any.do, Microsoft To Do and Notion

Switched From

Google Keep

Pros

Ease of use, availability og keyboard shortcuts for task creation.
Features are really rich, especially in the cheap Premium plan.
Tasks can be assigned to project and easily prioritized by means of the user interface or by keyboard combinations (e.g. p1 assigns priority 1, #work assigns the task to project work, and so on).
Filters are a powerful feature. I usually create a specific filter for each week with ease, so that I can check if I completed my tasks for the week.
An useful feature for project management s the availability of sub-tasks.
Can be integrated with a bunch of other apps. I personally adopted the integration with Google calendar and IFTTT so that an event in Calendar becomes a task in Todoist, and/or vice-versa.
The user can also list all the completed activities.

Cons

Considering the completeness of the features, it is difficult to think about further improvements.

Pros

The Todoist application is a great way to get organized on a personal or company level. With shared task lists, you can easily communicate or assign daily tasks to other individuals in your group for effortless productivity tracking. Even using the basic, unpaid version, you can assign individual tasks to different users in your group with specific due dates so that everyone can stay on the same page without additional messaging or communication. The corresponding mobile application is free works and syncs automatically with your desktop account. The operation of mobile is very similar to the desktop version, which makes for an easy transition between devices.

Cons

Like many applications, you do not get a majority of the higher quality features unless you paid for an annual license. For example, you are not able to view completed tasks unless you upgrade to the paid version, which can make task completion tracking very difficult. Another problematic design characteristic of this application is that it automatically sends you notifications for all uncompleted tasks linked to your account. While this is a preferred feature for individual lists, it is the default setting for group lists as well. This means that if you do not meticulously assign each task to an individual when that task is created in a group list, you will receive all notifications for that entire list, which can get very overbearing.

Pros

I used Todoist for 4 months to manage my creative projects, increase my productivity, and keep track of my daily tasks. I must say that I am very satisfied with this application. The interface is simple and easy to use, and I can create task lists and projects very easily. The reminder feature is an excellent addition that helped me not to forget anything and to meet my deadlines.I also enjoyed the collaboration feature, which allowed me to work with my colleagues and track their tasks. I was able to integrate Todoist with other applications that I use daily, such as Google Calendar and Slack, for optimal productivity.

Cons

I used Todoist to manage my projects and daily tasks for several months, and I must say there are a few aspects that I did not like. First, although the interface is simple and easy to use, it can sometimes feel a bit limited. I would like to be able to customize the appearance of my task lists more and add more detailed notes for each task.Additionally, while the reminder feature is useful, it can sometimes be a bit too insistent. I received several notifications for tasks that were not urgent or important, which made managing my tasks more difficult.Finally, I find that the free version of Todoist is a bit limited in terms of features. To access some advanced features, such as long-term planning and custom filters, it is necessary to upgrade to the paid version.

Pros

I use Todoist for everything in my life that I need to keep track of. On a daily or weekly basis I track my school assignments, workout schedule, bills that are due as well as my son's online school assignments. If there is an important day coming up on that Calendar I make sure to jot it down in Todoist so when that day arrives I do not forget!

Another positive feature of Todoist is it allows you to neatly have one location where you can keep all of your bookmarks from browsing the internet. I like this a lot better than overloading my Bookmarks bar.

It has increased my productivity immensely and without it I know I would not get nearly half as much done. I begin each day creating my daily list of tasks and then check to see if I need to add anything for the upcoming week and then month. I order them by importance and that allows me to get done what needs to get done first.

Cons

I wish we could color code things better but that is such a minor complaint in an otherwise great software.