User Reviews Overview
About Todoist
Todoist is a to-do list and task manager for professionals and small businesses. Combining tasks, projects, comments, attachments, notifications, and more, Todoist lets users streamline their personal and team productivity and...
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- Industry: Think Tanks
- Company size: 11–50 Employees
- Used Daily for 2+ years
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Review Source
Boosting my daily work routine with Todoist.
Todoist has been a vital tool that has been assisting me get my daily work going. It helps me to schedule and organize my work which allows me to get focused on my work. This allows me to get more productive at my work.
Pros
Todoist always comes through for me when am organizing my daily work routine. It helps me get a focus point on my tasks helping to keep all my work organized at all times. It keeps me updated on the things am supposed to work on by sending reminders and this allows me to ensure am always finishing my work before deadlines.
Cons
I have no cons about Todoist. All this time i have been using it, it has never given me reasons to hate it.
- Industry: Architecture & Planning
- Company size: 501–1,000 Employees
- Used Daily for 1+ year
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Review Source
project management review
it has helped me achieve seamless workflow and task management
Pros
i can create projects for various aspects of your life or work. For example, i might have projects like "Work," "Personal," "Home Improvement," "Fitness," or "Vacation Planning." Each project represents a distinct area of focus.also it helps me add a new task to Todoist, i can assign it to a specific project. This allows me to determine which project the task belongs to. For instance, if i'm planning a work-related presentation, i can assign the task to my "Work" project.
Cons
i have observed sync errors in Todoist, it uses synchronization to ensure that your tasks are consistent across all your devices. Occasionally, you may encounter sync errors that prevent your tasks from updating correctly.
Alternatives Considered
AsanaReasons for Switching to Todoist
it has more user preferences- Industry: Media Production
- Company size: 2–10 Employees
- Used Daily for 6-12 months
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Review Source
Easy To Use, Not So Easy To Organice
The founder of the company really likes it to keep track of what everyone is doing so I've been using it for the last 5 months (since I started in this company).
But anyway, I actually keep using the Notes App on Mac which is really similar to Todoist but I can keep my tasks private - which is something I wish I could do on Todoist, not sure if there is a way already but it's not very clear who can see what.
Pros
Me and my team really like how easy to use it is.
It helps keeping track of what needs o be done and lets other people know what's been completed.
It doesn't over complicate things and it's really good that you can have it on your phone and get updates on notifications.
Cons
I get that keeping it simple must be the main idea behind this app. However, I'd appreciate if some hierarchy could be applied when organising the tasks.
The way to organise projects on the left part could be, for example, group into folders so once a project is finished you could, for example, move it to an archive folder.
All the Karma points system and the notifications is a bit confusing or just not clear enough. Is it just to cheer you up when you've completed many tasks or has it got any actual purpose?
But the most important: I wish tasks wouldn’t disappear from my inbox right when I complete them.
I wish I could still see them (maybe in a lighter grey colour) so I see what I've completed and then I could manually move them into a project folder when I don't want to see them anymore.
Also, I'd appreciate if some type of colour coding could be applied in some way.
Top Todoist Alternatives
- Industry: Retail
- Company size: 51–200 Employees
- Used Daily for 2+ years
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Review Source
Todoist is one the best task management tools
Great but I now switched to an other tool.
Pros
Todoist is one the best task management tools and the best thing about this tool is the clean design and the fact that they constantly adds new features.
Cons
There are still some features missing like to not have to see later items on some screens.

- Industry: Internet
- Company size: 11–50 Employees
- Used Daily for 2+ years
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Review Source
Straight forward task management
We recommend it to anyone in the business to manage their own workload. This is separate to the task management for projects.
Pros
Having a desktop app that provides an easy to manage task list helps me to stay on top of my workload, with a focus on priority.
Cons
Making notes about the task I’m working on, isn’t great. If it could have a markdown editor, or ability to link to notes stored locally in another Mac based note app like ‘bear’, that would really help.
- Industry: Plastics
- Company size: 11–50 Employees
- Used Daily for 2+ years
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Review Source
The simplicity of Task Management is phenomenal.
Pros
The ease of use, they UI & UX are fantastic. They've covered all aspects of hoe people work and how to get tasks into Todoist. They keep improving the product all the time and it's great to see a development Team so active.
Cons
Not much, to be fair. If I was being a skin flint I'd say price but it's the price of one coffee a month, hardly a Con to be honest.
- Industry: Nonprofit Organisation Management
- Company size: 51–200 Employees
- Used Daily for 2+ years
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Review Source
Helps me stay organized
Reliable software that just works. Helps with Keeping tasks on track, managing shared projects with a team
Pros
Shared projects help me stay in touch with my team on what they are working on, brings clarity to who is responsible for what. Allows me to manage my tasks, prioritize them.
Cons
The board view is not as intuitive as our previous software.

- Industry: Computer Software
- Company size: 11–50 Employees
- Used Daily for 1-5 months
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Review Source
Todoist Review.
Pros
I love Todoist because it helps me know what I have planned for tomorrow, the day after tomorrow, and for the month ahead. This product helps bring order to my life and my thoughts.
Cons
As of now, in my experience with Todoist, I can say that sometimes I feel the need for a bit more customization options for tasks.
- Industry: Transportation/Trucking/Railroad
- Company size: 51–200 Employees
- Used Daily for 1+ year
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Review Source
Very good Task Management App
Pros
You can track your tasks pretty well and mark the ones you already accomplished as you go through them during your day.
Cons
I think it could have more features, it's too simple.
- Industry: Marketing & Advertising
- Company size: 501–1,000 Employees
- Used Daily for 6-12 months
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Review Source
Helps My Team Stay on Track
Overall, I would recommend this platform for easy planning and scheduling.
Pros
Easy to use interface and low barrier to entry meaning I trained my team on the product in under a week.
Cons
Limited tools and integrations, sometimes there is a delay
- Industry: Financial Services
- Company size: 11–50 Employees
- Used Daily for 2+ years
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Review Source
A Comprehensive Look at Todoist - A Powerful Task Management Tool
I've been using Todoist for several years now and it has been an invaluable tool for keeping my work and life organized. The interface is intuitive and easy to use, and I appreciate the ability to sync my tasks with other apps. The cost is a bit pricey but the features make it worth it.
Pros
Todoist is an incredibly powerful and user-friendly task management tool. It's incredibly easy to use and allows me to organize my work and life tasks in a way that's intuitive and efficient. It also integrates with a variety of other productivity apps, making it easy to sync my tasks with my other projects.
Cons
The biggest downside is the cost. Todoist is not the cheapest option out there. Additionally, the free version does not offer as many features as the paid versions, so users looking for more advanced features may need to opt for the paid versions.
- Industry: Computer Software
- Company size: 2–10 Employees
- Used Daily for 2+ years
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Review Source
Simplicity, Speed, & Ease Of Use
Pros
What makes Todoist stand out is it's streamlined design. The design itself is minimal and clean. You organize tasks into projects, and those projects can be organized into sub-projects. One of it's best features is natural language input: you can set the due date, priority, project, labels, and more all in the name of the task. This makes it super fast to create & edit tasks, and makes it easy to get ideas out of your head and into Todoist.
Cons
The one feature I want Todoist to have is custom features. At the moment you can create "filters", which allow you to show tasks filtered by due date, project, label, etc. However the tasks always show up in a list style view. I would love it if you could display the filter in an alternate view such as a kanban board, or any of the other views offered by ClickUp's dashboards or Notion's database views.

- Industry: Nonprofit Organisation Management
- Company size: 501–1,000 Employees
- Used Daily for 2+ years
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Review Source
The to-do app I've actually stuck with for a long time
It's superb for always being ready to go. I really love the Android widget that always sits on my home screen right next to my calendar and weather. It shows my task list for the day and I have no excuse for not knowing what needs doing.
Pros
I have used Todoist for almost 3 years now and it's the one to-do product that I seem to be able to stick with. I went through a variety of to-do-list managers before this, but somehow because of the wide range of platforms that it supports, including a browser extension, a native Windows app, mobile apps, and a native Mac app, Todoist meets my needs really well. So I guess the feature I like the most is it's ubiquity and speed--it's always close at hand. It can even be the default to-do manager on an Alexa device, which is really nice because you don't have to say "open Todoist" or something like that.
Cons
The free version is really limited. I had the paid version for quite a while and then switched back, but miss a few of the paid features. Even simple things like seeing completed to-dos aren't available unless you pay, so consider the free tier to be VERY limited.

- Industry: Information Technology & Services
- Company size: 10,000+ Employees
- Used Daily for 2+ years
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Review Source
A Great Way to Keep Yourself Organized and Productive
It has a lot of wiggle room. Jobs may be broken down into smaller tasks, and each task can be scheduled. Custom categories can be created by you. On the go, there's an app to keep track of things. Has access to a wide range of equipment. And you'll get daily email reminders, with a lot of encouragement, as well.
Pros
Todoist is a simple task management tool. Todoist may be accessed from a variety of devices. There are two ways to access it: online and on the go. User satisfaction will be enhanced by the fact that data is synchronized and may be modified simply. Managing task lists is a breeze because to the user-friendly layout, which makes it easy to find the most important features. It is possible to prioritize activities in Todoist, as well as add comments to each job and estimate the amount of time it will take to finish it.
Cons
You have to keep going and be aggressive in order to succeed. A to-do list might start to feel like simply another thing to check off your list if you aren't actively interested in it. That's not Todoist's fault, though. But if you're serious about utilizing it, you'll need to put in the time and effort.
- Industry: Marketing & Advertising
- Company size: Self Employed
- Used Daily for 1-5 months
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Review Source
Perfect Your Productivity With Todoist, Not Your Trello Board
I've used them all. From AirTable to ClickUp. From Asana to Trello. I liked them all for two weeks, and then I got lost in the formulas. I desperately just wanted something that looked like a to-do list.
I'm fairly tech-savvy. I'm used to Excel spreadsheets, and I enjoy automation. But when it comes to project management, I found that I was spending more time sorting out my Trello boards (or any other board) to be presentable, set up automations, and generally maintain it, than actually getting work done.
I'm a copywriter, and my business revolves around creating copy for clients. As such, time management is a massive part of what I do. So, I needed to find something that was simple, presented clearly, and easily edited.
Then I found todoist. It's brilliantly straightforward. You need to set up different 'workspaces', but it's literally just different lists. I use a different list for different clients. They can see only their list, and no one else's. Then, click the + button to add tasks. You can add subtasks, too, which is super useful.
I personally LOVE the noise it makes when you cross off one of your tasks. A super pleasing 'click' like noise. You can set daily goals of the number of tasks you want to complete, too, which is good for productivity.
Overall, Todoist has a really simple design, and an even simpler user-experience. But that's why I love it so much.
Pros
I love how straightforward Todoist is to use. The design is clean and clear, and everything about it is just as simple. I was fed up with the complex formulas of other project management software.
I'm a massive fan of the subtasks feature. You can create smaller tasks underneath a bigger task, which, as a copywriter, is very useful. I can pop in tasks like 'Competitor Research', and then place subtasks under this that help me finalize the task.
I also love that you can set notifications as deadlines. It's almost like an alarm that pings when you need to get something done. You can customize it, too, to send you reminders a certain number of days ahead of time. That helps your productivity massively.
You can also add on clients to your lists, so they can monitor the progress that has been made.
Cons
There are no massive negatives to this software. There are areas they could grow. AirTable, for example, has automations that you can set up. So, if a task has been completed, an automatic email (which you can customize) is sent to the client informing them a task has been completed. If Todoist wanted to do something like that, I think it's important for them to remember that their appeal is simplicity, so it would need to be consistent with that.
- Industry: Management Consulting
- Company size: Self Employed
- Used Daily for 6-12 months
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Review Source
Trailblazer
I really liked it. Todoist works exceptionally well, smooth like butter and does not get in the way of organizing your life. The minimalist design language was one of the first of its kind back when they first started out as an online-only service. In the meantime they have introduced native apps for all major platforms. Expect this to just work, and work well. Tags are an especially useful future as are priorities. This helps you see with a glance (or using a filtering function) what is relevant or important. Todoist is great if you want to adhere to the GTD philosophy or if you want to create your own customized system to manage your tasks. I have not used the collaborative function but would expect it to work well too.
Pros
Todoist has keyboard shortcuts down. That makes it easy and fast to navigate once you are familiar with it. Quick entry is easy and fast. The app gives you lots of ways to slice and dice your todo list, such as favorites, different priority levels and lables. Different views, such as a Kanban type of board can help organize and manage your task list. One thing that makes Todoist especially easy to use is that you can add tasks by email, you can add attachements (the word doc you need to read is right there).
Cons
I am not a fan of subscription services. The free version is great to test the service but too limited to use as daily driver. If you are ok with paying a monthly fee, then the 4$/month (3$ if you pay for the whole year upfront) is a reasonable ask. This and the sheer number of functions steered me towards an alternative as I was looking for something simpler. In my experience, more features just meant more distractions from actually checking off items on my task list.
Reasons for Switching to Todoist
In the end I chose an alternative to Todoist, as I am no fan of subscription services and rather pay once for a product, knowing I can use it as long as it still works with the OS I am using. But had it not been for that Todoist would have beat out Things by Cultured Code. The reason being that there are some more functionalities and the ease of use with keyboard on a computer is the best I know of.- Industry: Computer Software
- Company size: Self Employed
- Used Daily for 1+ year
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Review Source
Intuitive product, quick to implement
I'm a proud premium member because the software does its job and doesn't get in my way. I use it for both my work and personal tasks, but separating the two out is really simple to do.
Pros
I've tried dozens of systems for my day-to-day tasks, and finally landed on Todoist a couple years ago. The natural language processing for entering in tasks makes it easy to type something in using the iOS app and pick up where I left off later on my Mac. Typing in a date automatically adds the date information, which means I can just type "add photo to new blog post tomorrow" and have the task on tomorrow's list without having to fiddle in menus.
As they say, it just works.
Cons
Things that "just work" tend to have their little nuances that mean sometimes it doesn't just work. Todoist is constantly pushing out updates behind the scenes through their server back-end, which means you're always on the latest version of the software even if you don't update the client software. Sometimes that means they move too fast and break things. There have been multiple occasions where the software suddenly doesn't work as expected and I have to wait a couple hours for them to push out a fix. Perhaps their testing procedures will meet enterprise expectations eventually, but this is normal for cloud services these days...
- Industry: Financial Services
- Company size: 51–200 Employees
- Used Daily for 2+ years
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Review Source
A Fully Featured Task Management Solution for Individual and Organizations
My overall experience with Todoist is very satisfactory and will recommend Todoist to most of the people. The UI is fantastic, feature set is almost complete, integrations and API are nicely done and pricing is very effective. If they can add some additional features like custom day start and end time and also durations for tasks, it will be a 5 star rated task management solution.
Pros
The things I liked the most about Todoist is its feature set. It has got nearly all the features you can ask from a task management service. Also, integrations is a strong point of Todoist. It has a two way Google Calendar sync, also integrates well with Zapier and IFTTT. The API provided by Todoist is very powerful and lets a user/developer automate stuff to a deeper extent.
Cons
The thing I liked the least about Todoist is lack of duration of tasks. There is no way to set a start and end time to the task which can lead to various miscalculations. Also, there is no option to set custom day start and end time, which can be problematic for some people.
Alternatives Considered
Any.doReasons for Choosing Todoist
The feature set of Todoist was more complete than Wunderlist. Also, Todoist was available on more platforms.Switched From
Microsoft To DoReasons for Switching to Todoist
The pricing was very effective and it was available on more platforms with better feature set and expansion options.- Industry: Marketing & Advertising
- Company size: 501–1,000 Employees
- Used Daily for 1-5 months
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Review Source
Todoist: Where My Professional and Personal Lives Meet
Todoist is reliable, simple and collaborative. It's less glitchy than other options, and has streamlined my life so now I can spend more time knocking out my tasks and less time prioritizing work and personal tasks through multiple different systems.
Pros
The Projects Feature is the absolute best part of Todoist! I was working between a few different programs (Outlook, Google Tasks, Google Notes, Smartsheet and Evernote), and needed one central place to keep notes and to-do lists for my personal and professional life. The collaboration tools allow me and my coworkers to share notes and to-do lists on joint projects, and me and and my husband to share home renovation punch lists and store to-buy lists, all in one central place. My life feels so much more streamlined since making the switch!
Cons
Since I've worked with so many different programs, I do miss certain functionalities of other programs: the Gantt-style like Smartsheet offers, the ability to sync with my email as seamlessly as Google and Outlook, and task contingency so that not all "to-dos" are shown at once, but overall I landed on Todoist due to it's simple interface and introducing any of the those features would take away from that.
The one thing I would change for new users is that it's simple, but not intuitive to schedule recurring tasks. I had to Google the answer, and while it's easy (simple typing "every Monday" after the task does the trick) it seems like putting an icon would have been a no-brainer.
- Industry: E-Learning
- Company size: 2–10 Employees
- Used Daily for 2+ years
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Review Source
Never Forget a Thing and Get it Done
Pros
I love how intuitive and pretty the interface is, meaning, that I am not discouraged or afraid to open the software. The most important feature is definitely the natural language processing that is extremely intuitive and understand what I try to do.
Cons
If you are bilingual or write tasks in multiple languages, the software may become confused.
Alternatives Considered
AsanaReasons for Choosing Todoist
Todoist has a card view which redeems Trello useless as it isn't very different.Switched From
TrelloReasons for Switching to Todoist
Simpler and has a free tier to get started.
- Industry: Events Services
- Company size: 1,001–5,000 Employees
- Used Daily for 2+ years
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Review Source
There are a lot of to do list and organization apps out there. Todoist is one of the best!
Todoist Premium is a daily driver for me. I use to set and receive automated reminders for tasks, events, and more. I hate paying for the premium cost but in the end I can justify it because I literally use it everyday. I even use it with Google Home around the house to save things to grocery lists and add things I need to get done.
Pros
What I like most about Todoist is that it's integrated everywhere. Mac, Windows, Android, IOS, Wear OS, Google Home, Alexa... the list goes on and on. With automated features, smart dates, free and premium versions, projects, and other organizational tools you get many ways to stay on top of things.
Cons
- Free version vs Premium version differences for power users vary (for example you don't get geo location reminders w/ free version)
- If you have tons of projects and lists, things can start looking a bit wild
Reasons for Switching to Todoist
Geo location reminders and platform accessibility. I mean, it's on or interfaces with most of the services I use. So it was the easiest and most obvious choose to help me stay organized.
- Industry: Marketing & Advertising
- Company size: 2–10 Employees
- Used Daily for 6-12 months
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Review Source
Your ideal project assistant for you or your team
The concept of Todoist is not just to write down reminders and that's all, for that we have the notes app that gives us the same phone, but what they try to do is to have this continuous tracking to help you complete your goals, pending tasks that you need to do in your daily life. Also being able to work collaboratively on hundreds of projects that the app offers you, is something to talk about, as it helps your organization to always be effective and be able to keep track of what we have not done, and what we have done as a team.
Pros
I loved the ease of this software to be able to tell you and guide you through all the functions that Todoist has, since being able to create projects and pending tasks for the day, for the week, or the weekend is too easy because the app feels very dynamic and even satisfies you every time you meet a pending goal.
In terms of price, it is extremely economical, since you have 300 active projects that are for more "pro" people as the platform would say since it offers collaborative work in the same way and has these frequent reminders so you never forget or miss something or pending goal. And of course, you have an automatic backup at any time.
Cons
It may be because of the limited functions that you get when using the free plan since they only give you 5 active projects and you don't have reminders, you do have them but you get them by your email, instead of in the pro you have more customization in all this topic. But being frank, for that person who does not have so many pending in the day today, it is perfect because you do not ask for more and the app is excellent.
Alternatives Considered
Notion- Industry: Recreational Facilities & Services
- Company size: 1,001–5,000 Employees
- Used Daily for 2+ years
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Review Source
A Highly Capable Task Management System
This software has been highly effective at helping me track not only personal tasks but organize business projects amongst a team that operates in a non-traditional office environment. By utilizing Todoist, we have ensured more effective tracking and increased our completion rate of tasks. It also allows for an easier sharing of information, allowing everyone to be informed.
Pros
Todoist is an excellent task management system that works well for both personal and business use. It offers the ability to easily organize projects and sub-projects as well as breaking tasks into smaller steps under one heading. It does take a traditional list format, as opposed to the visual card layout of Trello, but many people may find that they prefer this style.
The following features are ones that I have found to be extremely valuable in my roughly two years of using this software:
--Comments - the ability to make multiple comments on a task and even attach files has been great for both my personal and professional project management workflow.
--Assigning tasks - being able to assign tasks to specific team members is great for managing complex projects and tracking accountability.
--Integrations - integrations with popular services such as Outlook, Spark, Slack, Siri, Alexa, etc. make it easy and convenient to add tasks from anywhere. The ability to easily add an email is especially helpful.
--Labels - the ability to label tasks and projects and then filter based on those labels is extremely helpful.
--Natural language input - the ability to quickly and easily add a date, reminder, file in a project, or assign a person during the initial creation step makes it much easier to create detailed tasks.
Overall, I've found this software to be useful and would highly recommend both the free and premium versions.
Cons
Sometimes, depending on the OS, the interface can be funky. For example, I find the interface for iOS/mobile to be slightly harder to use when it comes to easily rearranging projects/tasks or making comments quickly.
I'd also like to see better visual organization in the form of custom icons for tasks. Though the ability to change colors exists, this often isn't enough during complex use. It would also be highly useful to assign tasks to multiple people or groups, instead of one particular person.

- Industry: Computer Software
- Company size: 51–200 Employees
- Used Daily for 2+ years
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Review Source
Changed how I work & live
I use Todoist to manage just about everything I do, in the office and out. I've found it is particularly useful for breaking up lengthy task lists into day-to-day chunks of activity, as well as for creating plans for long-term work that needs to be picked at over time. With Todoist, I find myself much less likely to forget tasks that need doing, and to approach my work in an organized, methodical fashion.
Pros
No exaggeration, adopting Todoist as the app for tracking projects, chores, and other to-dos had a profound benefit to my productivity. The interface is fantastic, and integrations with IFTTT, Google Calendar, and heaps of other software makes it easy to automate the addition of tasks to your list or schedule.
The reminders, though, are what really changed the game for me. Being able to schedule reminders not only for particular dates and times, but for when you enter particular areas is an incredible benefit. For instance, it makes it easier remember to pick something up when you're physically at the store, or to check on the status of a project as soon as you arrive at work.
Finally, the karma and productivity streak systems, for those who like a little gamification, are nice tools for motivating yourself to stay on top of things.
Many of these features require or work best with a Premium subscription, which I endorse purchasing, but Todoist is also a great app as a free service. Try it out; you won't be disappointed.
Cons
The biggest issue I have with Todoist is that while the web and mobile applications are top-notch, the Windows 10 native app is missing features, particularly in regards to notifications. Sync is also inconsistent with that app. It's easy enough to get by without touching the native app, but I would love to see it fixed.

- Industry: Computer Software
- Company size: 10,000+ Employees
- Used Daily for 2+ years
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Review Source
Your User Friendly Productivity app but not Feature Rich
I love Todoist for the ease of use but the features are lacking. I love Amazing Marvin for its features but it is not easy to use. I wish Todoist can inspire from other advanced productivity tools in market and add more features.
Pros
I love the task scheduling feature in Todoist because it can convert plain text to due dates automatically. Quick reschedule feature saves a lot of time. In a nutshell it is mid tier in features but top tier in ease of use for the features it offers. The gamification feature (karma points) are basic but does the job to keep me engaged to keep using Todoist and stay productive.
Cons
The workflow management is basic and a lot to be desired here. You can create a board style project but there are no automations not even basic like close the task when I move to Done section. They can improve gamification a lot to keep people more engaged. Procrastination counter can be a great help for procrastinators like me to know how many times I have rescheduled a task.