User Reviews Overview
About Podio
Citrix Podio is a project management and social collaboration tool. It allows businesses to create custom applications to best meet unique business requirements and preferred workflow—without the need for technical skills or...
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- Industry: Computer Software
- Company size: 1,001–5,000 Employees
- Used Daily for 2+ years
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Review Source
Podio is the best tracking software for the multiple projects.
Podio is the best to keep track all of our important emails, tasks and projects in a simple manner. Podio is an outstanding software for the project and management. I can share all of my important projects with my friends and team members but one by one. It really allow me to manage all of my important tasks and store the important information in a one place such as assign projects. My project management activities are easily handle by the extreme planner software. Wen I complete all of my tasks assignment and multiple projects, then I always choose the Podio software. Podio is the great for the project and tasks assignments. I would recommended this software to everyone.
Pros
Podio is the great customizable software. The best thing about the Podio software is that we can track all of our important tasks and multiple projects at a one time and it is the only possible through the Podio software. We can easily collaborate with our team members and colleagues in a more efficient way. I can always use this efficient software for better manage my personal projects.Podio is one of the best project management software. The another great advantage of this software is that we can easily organized all of our important projects and assignment tasks in a group and colleagues. This software has outstanding features such as it has the great ability to create the custom folders in a more efficient way. Through this software, it is so easy for us to create a tasks and store a large amount of information in a project software.
Cons
The disadvantage of this software is that for the new users that they faced a lot of problem about the sharing of the multiple projects with our colleagues and team members at a one time. Hence, sharing of projects is so difficult for the beginners and users. This software lack a lot of features which is very essential for the new users. Podio software is not so easy to use. For the beginners, it is a little challenges for us to create a tasks and better manage our projects . It is so difficult in learning to use many of the features in a properly manner. But otherwise it is very simple for us to create a tasks to the specific projects.
- Industry: Construction
- Company size: 501–1,000 Employees
- Used Daily for 1+ year
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Review Source
Serves it's purpose
The big boss also loves this program, because it can generate many different reports for him, from bid activity, pending logs, securement logs, win percentages with different customers or geographic areas. allows him to see many different metrics with just a few clicks.
Pros
The website is incredibly customizable, which allows you make this program perform many tasks that vary greatly. Our main purpose was to use this as a bid center for our company, allowing all of our branches to see who was bidding which jobs. After setting that up, we were able to have podio send out reminders after certain amounts of time to follow up on the bid results. If we were awarded the job, it will then send out notices to our purchasing department, project managers, and super intendents with the relevant information (start end dates, contract prices, labor hours estimated, location, contact info, etc). It is very helpful to make sure our branches do not double up estimating the same projects.
Cons
Being very customizable also means it can be quite tedious to set up initially. There are, however, many premade modules you can either use as is, or customize to fit you needs.
Alternatives Considered
BuildingConnectedReasons for Switching to Podio
At the time, buildingconnected was not set up to do what we needed in regards to generating the reports for the boss. I believe they have made some changes and updates that likely would have made it a good choice, but too late.Response from Cloud Software Group
Hi Justin, thanks for the review! Much appreciated. Cheers, Sara from Podio
- Industry: Information Technology & Services
- Company size: 11–50 Employees
- Used Daily for 1+ year
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Review Source
Very flexible software, but increasingly unreliable
Overall, pretty good for a budget CRM. But it feels like a platform with its better days behind it.
Pros
Podio is designed for project managers, but we used it as our CRM - which shows how flexible it is.
It worked well, the UI is nice, the workflows save you a lot of time and you can link up items well for automation (e.g. if you close a deal, mark the associated company item as 'customer').
The reporting worked quite well too. You can pull data into reports and create nice dashboards. And you can export to Excel.
Cons
Citrix aren't investing in Podio - it looks the same as when we started using it years ago. It's also increasingly unreliable - there have been numerous all-day outages in 2018. This is frustrating when you depend on Podio to run your business.
We have since moved onto a different CRM software because of these issues.
Response from Cloud Software Group
Thanks for sharing your review of Podio! We are dedicated to improve the reliability and performance of Podio in the future. Please read more details here: https://blog.podio.com/2018/01/10/2017-year-in-review/
Top Podio Alternatives
- Industry: Machinery
- Company size: 51–200 Employees
- Used Daily for 6-12 months
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Review Source
Absolutely amazing Application which can easily plug in to your existing apps or database
Pros
Podio is super easy to use and it goves great functuonalities to your team
Cons
Sometimes it runs slowly but I think that will depend on the size of your data base
- Industry: Education Management
- Company size: 51–200 Employees
- Used Daily for 2+ years
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Review Source
a good collaboration tool for begginners of companies that can spend a lot of time in it
it is quite good, the best for us was to share information about leads
Pros
we can have in one place all the leads we have and all the workers can upload information about that lead, so we check there all we have from them.
Cons
the support it is not very good, the price it is quite high and at the end we were moving to MNprogram but we still could not do the change
Alternatives Considered
MNprogramReasons for Choosing Podio
because MNprogram still do not have the form in english with the fields we need in our leads.Switched From
MNprogramReasons for Switching to Podio
because podio can edit the form and have the connection with sage for accounting.- Industry: Professional Training & Coaching
- Company size: 11–50 Employees
- Used Daily for 2+ years
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Review Source
Customization is the key
You can build a whole information system to support all your organization's areas in the same platform. Obviously, in a service with so many possibilities, everything can be as good as an average solution. If you need a specialized CRM, there's a more expensive alternative and the same is true for email marketing, database manager, webform embeds, etc. The upside of Podio is having it all in the same place, which makes it really convenient.
Pros
Podio is like a canvas that comes blank and can be as deep as your imagination goes. It's extremely customizable and that makes it more than viable to any organization. It's a platform that can go in any direction you need, you just have to learn javascript to get it's full potential.
Cons
Platform outages are more common than i'd like. Every month there are at least 2 or 3 incidents that make reliability the goal Citrix should be after.
Reasons for Switching to Podio
Price. The licensing model used by Podio works better for us.- Industry: Computer Software
- Company size: Self Employed
- Used Daily for 2+ years
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Review Source
An In-Depth Review of the Cloud-Based Project Management and Collaboration Tool
Citrix Podio is an exceptionally adaptable and extensive task the board and joint effort arrangement that offers a scope of advantages for groups. Nonetheless, its restricted detailing capacities, high expectation to absorb information, restricted mixes, and client assistance issues might be disadvantages for certain clients.
Pros
Adaptable: Citrix Podio offers a serious level of customization, permitting groups to make custom work processes, structures, and applications to accommodate their particular necessities. This makes it a profoundly versatile answer for groups with different requirements and work processes.Easy to understand interface: The product has a spotless and simple to-utilize interface that makes it open to clients of all expertise levels.Far reaching highlights: Citrix Podio offers a scope of elements intended to smooth out project the executives and cooperation, including task the board, document sharing, schedule combination, and continuous visit.Versatile availability: The product is open on both work area and cell phones, permitting groups to remain associated and work in a hurry.Solid security: Citrix Podio focuses on security and offers a scope of measures to safeguard client information, including two-factor validation and encryption.
Cons
Restricted announcing capacities: Citrix Podio's detailing and investigation abilities are to some degree restricted contrasted with other venture the board and joint effort apparatuses. Groups might have to depend on outsider apparatuses to acquire top to bottom bits of knowledge into their work.High expectation to absorb information: While Citrix Podio is easy to understand, it can require some investment for groups to figure out how to utilize the elements really, especially on the off chance that they are all new to project the board and joint effort apparatuses.Restricted combinations: Citrix Podio offers incorporations with different instruments, however the scope of mixes is fairly restricted contrasted with other undertaking the executives and coordinated effort arrangements.Client service: A few clients have revealed troubles with client service, especially as far as reaction time and issue goal.
- Industry: Computer Software
- Company size: 501–1,000 Employees
- Used Daily for 1+ year
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Review Source
Extensive review from my Podio experience
My overall experience with Podio has been great. It is a very intuitive and user-friendly platform that is easy to use and navigate. With its robust feature set, it is a great tool for managing projects, tasks, collaborations, and more. I have found it to be incredibly helpful in streamlining my workflow and keeping my team on the same page. Additionally, the customer support is top notch and the resources provided are extremely helpful. Overall, I'm very pleased with my experience with Podio.
Pros
Podio is a perfect software for teams that need to collaborate and work together on projects. It is an intuitive, user friendly platform designed to help teams manage their projects and tasks in one place. Podio allows teams to communicate and collaborate, plan and track tasks, manage files and documents, and review progress. It is also great for tracking individual tasks and setting goals. Podio provides a secure and organized platform for teams to manage their projects and tasks in one place. It is easy to use and helps teams stay organized and on top of tasks. It also offers great reporting tools that allow teams to review progress and make sure deadlines are met.
Cons
Podio offers limited customization options, which makes it difficult to tailor the platform to fit the specific needs of a business.
- Industry: Real Estate
- Company size: 2–10 Employees
- Used Daily for 2+ years
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Review Source
Simplistic Database and Project Management System
Podio has acted as a database for my company for many years and I have no reason to switch to any other software
Pros
I like that this software can be accessed from mobile and from computer, while keeping a simple functionality.
Cons
The software is not overly user friendly. It is effective for what it is, but- not much to it.
- Industry: Information Technology & Services
- Company size: 11–50 Employees
- Used Daily for 1+ year
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Review Source
powerful solution with no code & extremely customizable
Pros
There are many apps like this. But this is unbeatable since many years. mobile app version is excellent. Podio is ease to use with fully customizable. Podio makes easy to planning with detail way.
Cons
Everything is good. I and my team is fully satisfied with this solution. Sometimes We fetch some issue in file sharing.
- Industry: Information Technology & Services
- Company size: 11–50 Employees
- Used Weekly for 1+ year
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Review Source
Double-edged tool. Lots of flexibility and features, but easy to lose your direction and...
Reliable communication with the team through the chat function. Good personal tas management and also knowledge management. Even though we stored or files in a cloud service, we 'indexed' and sorted our knowledge through Podio.
Pros
This app felt like a blank canvas. You can create a lot of workspaces, each with differentes apps that have different functionality, such as "Expenses" and "People". For each app, you can create items, that you can call whatever you like, e.g. "Payment" and "Person", respectively. Within them, you have many field options and you can customize quite a bit, even automatically creating tasks. I also appreciated that the calendar, your tasks and your contacts have their separated site. Each works automatically, adding events that you interacted with automatically to your calendar, the same with tasks that were delegated to you. In summary of the good stuff, lots of possibilites. Also, formulars where quite helpful.
Cons
As much as it has pros, there is for me and the organization where we used it, one big Con, that goes throughout the whole app: too much flexibility and little restraint/focus. The tool is a blank canvas, and I am sure you can create a good workflow for different needs. The problem is, that you (at least we did) need a single person that first, understands how it all works second, takes the time to create each app and the item-configurations (altough there is a marketplace where you can use other people's templates) and third, explain it to everybody else. The problem comes, when you realize there was an unknown feature or a simpler way of doing things. There is so much that is possible that you might end up complicating your workflow to much.
- Industry: Information Technology & Services
- Company size: 10,000+ Employees
- Used Daily for 6-12 months
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Review Source
This software has helped our teams to easily interact and work together.
Pros
The cloud-based application lets the organizations to communicate within the company or with another company for their requirements. It has helped us to collaboratively work using a single platform by sharing data such as business processes and project management reports, and through real time communication. Delegating and tracking the tasks has never been so easy! Using this software has improved our productivity and time management. We could build and maintain good relationships with the customer. The best thing about this software is that, it had given us the ability to control who can access the workspace environment, thus adding to the security feature. Since the files can be shared in one common place, multiple email threads and redundancy could be avoided.
Cons
This utility does not provide phone support, which is a huge drawback. The users are expected to always work from their desktop computer environment. The developers of this application are not always ready to change the application features of the tool. The option of printing out the shared pdf, directly, is not present in the current version of the application. The user interface of this application also needs to be updated, as some find it cumbersome to use. If you are checking out for some automation in workflows, you would be disappointed as there are none!
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Review Source
Podio. Great Tool That Not Enough People Know About
At our local Red Cross we needed a simple way to keep track of volunteer info and first aid training participants. It used to be a very manual process and being a small branch I couldn't convince admin to spring for an expensive CRM.
My search landed me on the Podio website and I gave it a try. What an amazing tool it proved to be. It took a few weeks to get the hang of it (mainly because I had no previous experience with CRMs) but it has now become a central part of operations. We now can't imagine life without it.
Now that we have it set up just the way we want it we can now easily figure out how many volunteers have been trained in not just First Aid but all of the other courses we offer.
We have an easy way to check the number of events each volunteer has attended over any given period.
Using webforms we have a really simple way for clients to requests First Aid volunteers at their events which automatically notifies the people we've specified so following up is now much easier.
It has an iPhone app so even on the go staff always have access to data as long as there is an internet connection.
I could go on and on but I think I would say my favourite feature is the customizability. It doesn't do everything (nothing does) but even with a free account you can get so much done it's simply mind blowing. Looking forward to the improvements (which have been never ending since we signed up).
I now use it at my job to keep track of staff info and again it has become an invaluable tool significantly speeding up my workflow.
Pros
Ease of use
Price (free option is great)
Very customisable
Cons
Would love the ability to print pdf reports instead of just exporting Excel files
- Industry: Information Technology & Services
- Company size: 11–50 Employees
- Used Daily for 2+ years
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Review Source
Very Customizable But Poor Integrations
It has been able to handle everything we needed it to do. I wish I went with a bigger name, like SalesForce just so everything communicates without needing a programmer to try and make everything play nice, but it is DEFINITELY cost effective and if your company isn't more than 10 employees, DEFINITELY gets the job done. I haven't seen any noticeable upgrades in 4 years, so I'm not sure how actively they are looking to improve it, but at the same time, it is very flexible.
Pros
Anything you can throw at it, it can do. Integrates with Zapier for most other software. Make it an all in one software for everything, not just a singular function (where we messed up).
Cons
It is not natively supported by a lot of other vendors so without Zapier or an expensive developer, you are either ALL IN with Podio or you may have issues growing and scaling. We didn't run into these until we were really big and not being able to automate some of our processes with other software's bottlenecked us.
- Industry: Information Technology & Services
- Company size: 5,001–10,000 Employees
- Used Daily for 2+ years
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Review Source
Podio is perfect
Podio saves time, makes reporting a breeze and basically helps me run my entire department.
Pros
I am not a developer or tech boffin. And you do not have to be when you are using Podio. It is so simple yet powerful that I don't understand why every company out there aren't using it. I use it for numerous functions in my business: workflow, registration, contacts, fun, events, etc.
I like how easy it is to learn and use. I really like how fast I can build, update and change my own workspaces and apps. I use the web-form functionality all the time and it looks very professional.
Cons
Is it a Podio or a user problem...? but it often happens that I will add a person a workspace and then they can't access it? And I haven't found the answer in the online help function.
- Industry: Marketing & Advertising
- Company size: 2–10 Employees
- Used Daily for 2+ years
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Review Source
Blank Slate for Project Collaboration
Podio is awesome. For some reason it reminds me of the Campaign Builder within Infusionsoft but for process development instead of automated marketing. Podio is powerful once you figure it out.
Pros
Podio is flexible. Any Process flow you can map, can be created in Podio. I have used Podio in multiple industries. Marketing, Human Resources, Accounting, just to name a few.
Cons
Podio has an outdated visual interface. Overall the application isn't as intuitive as other Project Collaboration tools that I have used.
- Industry: Retail
- Company size: 10,000+ Employees
- Used Daily for 1+ year
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Review Source
Bring together your team for project management, at Podio
It is highly suggested to medium and large size business setup. It will benefit both business to business and business to customer type market. I have found it very unique in terms of project management.
Pros
Citrix Podio is a complete solution for carrying out the execution of the projects. It assists us from the beginning of the project planning till its end closing. We have boosted up our sales funnels and our pipeline never gets empty. This is because we are capable of delivering the quality content to our clients with the help of this tool, that allow us to add images in the project and provide us true guideline in managing our content.
Cons
I have felt a gap in its email feature which is not as effective as other market tools. Also for me its price is not so effective no doubt it balance its amazing features but still for those business who really need a back end for support might finds it costly.
- Industry: Information Technology & Services
- Company size: 2–10 Employees
- Used Daily for 2+ years
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Review Source
A virtual dream
Being able to work collaboratively in a virtual space would not be possible without this platform. The functionality is endless. From the smallest task to the largest, ot meets our every need.
Pros
Podio makes it easy to run our organization virtually by creating workspaces where you can easily access what is necessary for project management.
Cons
There is definitely a lear ingredient curve at the beginning but once I got going I quickly learned to love it.
- Industry: Public Relations & Communications
- Company size: Self Employed
- Used Daily for 6-12 months
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Review Source
Highly customizable!
Podio is a project management and collaboration tool that helps us keep things organized between teams and departments in our office. It can be challenging to set up but can really be efficient once every user is able to maximize its features.
Pros
Easy to use on a number of devices once you're done with the initial setup. Podio allows you to access your most crucial business data anytime and anywhere at a reasonable price. It's awesome how you can integrate with so many other apps and send and read emails or text messages. It is also highly customizable! You can set up individual tasks and correctly assign each task to different team members in a very organized manner.
Cons
It's a bit difficult to set up and may need extra help managing the initial set up. Being quite flexible comes with a price as its set up can be a pain without proper training. Design can also be improved as it is not as pleasing as most productivity apps available in the market.
- Industry: Food Production
- Company size: 1,001–5,000 Employees
- Used Daily for 2+ years
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Review Source
Collaboration in an easy and flexible way
A significant drop in internal mail-communication. Liquidation of all kinds of extra software tools. All is now in one powerfull search available in a few clicks.
Pros
You can let your end-users build their own workflows, apps, ... The core is an online database you create all tables yourself and it bings together the structured and unstructured info in one view.
Cons
Some functionality is kept to a minimum and so some simple options are missing but the core model is strong and that is the most important. Some personalisations on the presentation would be useful.
Response from Cloud Software Group
Thank you for the kind review and useful feedback! /Team Podio - Citrix
- Industry: Information Technology & Services
- Company size: Self Employed
- Used Weekly for 2+ years
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Review Source
Podio is a great relational database system
I have since transferred my business CRM to Zoho (more integrations and established processes) but keep Podio for personal use. I keep track of household accounts , vacation reservations and more.
Pros
It is so flexible in types of information to capture and ability to create relationships between entities. I have not found this level in other software tools.
Cons
Because it is so flexible, very little has been set up advance which makes set up a little more labor intensive. They offer templates but I found it easier to start from scratch. Also the automation was not as intuitive to se up.

- Industry: Food Production
- Company size: 1,001–5,000 Employees
- Used Daily for 2+ years
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Review Source
Daily user of podio (professionally)
We use this in IT for ticket registrations, inventory of all the hardware (PC, scanners, printers, ...). In Podio we also keep track of all the users in our organizations, which is then linked to their workstation( PC, screen, ...). Pretty useful to collaborate.
Pros
What I like most is the flexibility of the software. You can pretty much use this for everything (invoices, inventory, user management, etc). It's to be designed to your own desires. Also you can share with external organizations.
Cons
It's pretty expensive I heard, and there is quite a lot of slowness in podio (downtime). But mostly fixed very fast.
- Industry: Information Services
- Company size: 2–10 Employees
- Used Daily for 2+ years
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Review Source
Highly flexible CRM
Pros
Podio is ideal for small to medium sized businesses. It's highly flexible, letting you adjust the CRM to suit your business and language. It's really easy to use, so internal adoption is easy and you can use it for managing so much more than just CRM. It's easy to create new apps and templates and you can modify these on the fly.
Cons
Any advanced features require extensions and/or the premium version to have access to GlobiFlow (which is awesome, but the costs add up for small businesses).
Support can be a little slow at times.
- Industry: Architecture & Planning
- Company size: 11–50 Employees
- Used Daily for 2+ years
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Review Source
Our company used podio for about 3 years as a custom CRM. It was reliable, easy, and improved...
This streamlined our lead intake process, helped us better achieve our sales goals, and took our professionalism to a new level. Additionally it offered us more measurable metrics, some basic automation/workflows, and a clearer sales pipeline.
Pros
The flexibility of the software, the cloud-based nature, and the ease of use. I would not hesitate to recommend it to others.
Cons
We're ready for a more inclusive marketing automation software that integrates with our web presence as a more robust CRM. This was a great product that served us well, but our business needs are different now.
- Industry: Research
- Company size: 2–10 Employees
- Used Daily for 2+ years
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Review Source
The best choice for your Project Management
Pros
If you are in a dire need to customize apps in your project management system then Podio is the best answer to it. The app will help you to keep your project organized as well as doing customization based on your need. It is a mobile friendly application with analytic report feature.
Cons
Please take your time to understand how it works. Once you did it, you can do anything with podio. In addition, it would be better if we could print report in pdf instead of exporting XL files.