Notion

Pros

Love the easy to use interface, flexibility to create whatever tools you want, unlimited data and file uploads, Notion charts, and automations

Cons

Can't really think of anything I don't like except the expensive price

Alternatives Considered

Reasons for Choosing Notion

Switched From

Reasons for Switching to Notion

Pros

Project management is pretty great, helps with brainstorming, lists, tasks, and organizing ideas, templates are time-savers, easy to access on computer or phone (offline access is also a plus)

Cons

Limited/nonexistent design customizations, cannot manage complex projects, feels clunky at times, occasional lags with loading sections, search functionality leaves a little to be desired, challenging to learn for newbies to organizational software

Pros

Their forms are fully customizable and can be used for any number of things. Including knowledge base articles or even taking notes during meetings. They also have different permission settings, but we shared articles across our whole company

Cons

The search capabilities are not the best.

Pros

I have so many favorite Notion Features! I will try to list them all. Some things I love: The templates - you can purchase templates or find some for free. (You can also learn to create your own templates. I am not that advanced yet, but one day when I have time I'd love to learn more). I absolutely LOOOOVE the search feature and utilize it pretty much daily (multiple times a day even). This saves SO much time. Think about it: with a physical notebook, you have to scan the pages to find specific information (when studying, looking for a specific recipe you’ve written down, etc) but with Notion? Just use the search bar to search a phrase, term, whatever you're looking for, and bam: there it is!!
I could go on and on about all of the features I love about Notion, but I'll include a list of the ways I use it daily: daily journaling with the built-in journal feature (I customized it to my preference), checklists (to help me organize daily, weekly, monthly tasks), the Pomodoro Technique template is awesome (set a timer and really focus on each task at hand!); I regularly use the "Toggle" feature so that my pages aren't too terribly long, I can open the toggle to see more information. I absolutely LOVE that you can embed YouTube Videos, webpages, PDFs, images and more right into Notion! This has helped me organize things so well! I love the "Reading" List! You can add books you'd like to read, you're currently reading, rate the book and include tons of info. I've taken it a step further an added my e-books, chapter summaries, etc to keep all of my book information together and easily assessible for quick refreshers at any time! I could honestly go on all day about all of the amazing, helpful, and time-saving features within Notion.

Cons

I honestly cannot identify much that I like least about Notion. So far I am loving each feature. As with anything, some things may take time to practice and figure out (an example is creating my own templates using formulas etc to meet specific need, but I'll work on that later when time allows). Overall, Notion is VERY intuitive and easy to use.

Pros

I love the simple interface and the customization possibilities. It's intuitive and adaptable, making it easy to implement across various projects. Whether used as a project tracker or an internal wiki, it serves our needs well.

The option to add templates from Notion's library is another standout feature, showcasing its full potential. Additionally, the new AI tools have been a game changer. So far, I've primarily used them for proofreading, improving writing, and adjusting grammar, but I'm excited about the broader possibilities they offer.
I also love that they keep adding new features, and I'm looking forward to the new additions they'll soon make.

Cons

Although I appreciate the limited customization in terms of design, it would be great to have additional options, such as customizable accent colors or alternative layouts. It’s not a deal breaker, but it would be a welcome enhancement.
Some features do require more expertise, so there is definitely a learning curve when creating a personalized workspace.
Lastly, the pricing can be a downside. While I’m not directly responsible for managing costs, I know this is an aspect that's being taken into consideration when reviewing software budget for 2025.

Pros

Notion is the superior notes taking app. A few of my favorite features are the ability to organize withing projects and tasks, the ability to have different kind of notes (one type for personal notes, and another to track tasks), the ability to publish notes to the web without needing a specific domain, and the ability to share notes with others on your team and have them update easily.

Cons

Notion does take a little while to learn, but once you understand how the system works, it's excellent. I use it for my personal notes as well as project tracking with my team.

Alternatives Considered

Reasons for Switching to Notion

Pros

I started using Notion because I needed to organize my work tasks better. Soon, I realized that Notion allows me to plan my content strategy and social media calendar with extreme ease and clarity. The biggest benefit has been the ability to save inspirational material from around the internet without consuming storage space on my computer or phone. I’ve created tables and a calendar where I can track the progress of each of my projects.

Cons

Alongside Notion, I started using the Notion calendar, which can also sync with Google Calendar, for example. This calendar is, of course, synchronized with the project management table I created in Notion. This feature has also been extremely helpful. However, I would appreciate the ability to customize the calendar’s color scheme (it’s currently just gray), so that different events and reminders would stand out more clearly.

Alternatives Considered

Reasons for Switching to Notion

Pros

I liked Notion's flexibility in creating customized pages, databases, and templates, which allowed me to tailor it perfectly for content planning and project management.

Cons

What I liked least was the learning curve, as setting up complex workflows or databases could take time. It also lacked some advanced project management features compared to dedicated tools.

Pros

Notion is a very great tool to enjoy for free. It can do a lot of things - diary, managing schedule, habit tracker, and reading journals.
I switched from Todoist to Notion because I loved how customizable Notion was. The ability to design a visually appealing workspace was motivating.

Cons

I haven't had any problems or least liked features of Notion until now.

Pros

It is extremely adaptable, can basically do the work of a dozen tools all in one place.

Cons

It has a steep learning curve, and to some degree suffers from the trying to do too much and none of it working all that well issue.

Pros

It is easy to get started in Notion and very intuitive. Creating attractive interfaces and database views is relatively simple. I appreciate being able to mix multiple media and data sources into one document.

Cons

There are so many possibilities with Notion it can be challenging to find the solution or template that will actually meet your need.

Alternatives Considered

Reasons for Choosing Notion

Switched From

Reasons for Switching to Notion

Pros

I admire Notion's user interface. It's super simple and has set the industry standard for markdown text editing. I also love Notion's flexibility—you can start simple and build a very comprehensive toolkit with its blocks. It's a great combination of efficiency and aesthetics.

Cons

Once you get a hold of things you may realise that Notion has certain limitations that you didn't think of at first, because everything seemed possible at first. Notion has databases, but they are not as powerful as Airtable's. Notion has an AI agent, but this alone won't help you build an extensive knowledge base agent.

Alternatives Considered

Reasons for Switching to Notion

Pros

The best part of Notion is how customizable this can be depending on if you need to track work assignments or school notes. The AI feature for writing can be so useful when you need to ask for definitions when taking notes or if you need to add an statistic but you forgot the exact number.

Cons

The set up is hard, its a system that if you don't know how to use it can be hard to navigate.

Pros

I like that Notion allows full customization in building the databases, and does not force you into a pre-determined template like other project management systems. While the trade-off is more time spent up front learning how Notion works and building out the templates, it is worth it to have everything tailored to your business.

Cons

The biggest drawback was the time it took to build out our Notion databases, and figure out how we should do it. There was a learning curve, and we are continually figuring new things out. Also, we really wish Notion and Google Calendar would sync, because Notion's Calendar lacks the functionality and aesthetic qualities of Google.

Alternatives Considered

Reasons for Choosing Notion

Switched From

Reasons for Switching to Notion

Pros

Notion is a tool incredibly easy to use (thanks to its intuitive interface). Everything is clear and easy to grasp, even for beginners. It’s a true all-in-one tool, allowing for note-taking, task management, and project organization in one place. The standout feature compared to competitors is its flexible databases, which let you organize information however you like.

Cons

The main flaw of Notion is that there is no offline mode. Additionally, while it's simple for basic tasks, it can take some time to master its more advanced features, especially around databases.

Pros

Notion was the first app I used on my Macbook Pro to organize my entire life, track all of my notes, coursework progress, document drafting, saving bookmarks, publishing public pages to the web and sharing information with others. These are just some of the older features, recently they've added new tools to customize and make the most out of the app. There are plenty of free features to make this app very useful.

Cons

There is no Offline version, unfortunately. Not only that, I wish there was a way to turn off the AI feature, or use an API key from a non-Notion AI integration.
I also wish there were more integrations as well, but I haven't looked into that side of things for quite a while, so there might be many more that I'm unaware of.

Pros

What I like most about Notion is the journaling templates available for use and how quickly one can start using the software.

Cons

What I like least about Notion is that the emojis make the notes look a bit childish and not so professional.

Pros

Great depth in features available, the free plan is really solid, and superb collaboration within teams. Markdown options are great too and allows for code integration.

Cons

I personally am not a fan of the AI features, I think they feel shoehorned in. Also I feel it lacks some features from Confluence in terms of organisation.

Pros

Notion’s flexibility and comprehensive feature set are what I like most. It seamlessly integrates task management, project tracking, and collaboration tools in a single platform, making it incredibly efficient for both personal and professional use.

Cons

The learning curve for new users can be steep. While the platform is powerful, it can take some time to get accustomed to all its features and functionalities.

Pros

Notion is a very complete tool, the use cases are unlimited and the product itself is great, in four years we haven't had any issues or bugs

Cons

The learning curve can be quite steep and confusing, but that's expected for such a complex product

Pros

I love how customizable everything is, I can create pages to represent any kind of information.

Cons

Database views are often confusing and not intuative.

Pros

I love how customizable Notion is. The workspace can be 100% tailored to my individual work needs, which maximizes my efficiency.

Cons

Initially, Notion can be intimidating. It’s hard to know where to start and how to begin creating the perfect workspace, but once you do start it ends up being intuitive.

Alternatives Considered

Pros

I liked the most the progress tracker and the feature to do it through app

Cons

I liked least the working with group feature and it was a premium feature

Pros

Notion combines the features of multiple productivity apps into one convenient platform that saves valuable storage space on your device and gives you less things to keep track of which is definitely a bonus.

Cons

The premium plans can be expensive for users with a low budget and Notion has limited functionality when offline which can be inconvenient for users in rural areas without reliable Internet.

Pros

Its flexibility in organizing information

Cons

It can take a bit of time to fully grasp how to utilize all its functionalities effectively

Pros

Notion allows you to run a business, and keeps you on track with managing projects so you meet deadlines with ease. It allows you to brainstorm your ideas, and flush them out or make notes for later so you have a point of reference to further expand upon. Adding pages and blocks are super easy and I can collaborate with my team so everyone is notified of what is happening in regards to time specific tasks.

Cons

You have a limit on file size on the free plan which is 5MB. Although that's still quite large you cannot go any larger than that. There's also a limit on how many people you can collaborate with on the free plan, but if you're team is 5 people or smaller you'll be able to function quite well. Anything over these two hurdles you will need to invest in a paid plan.

Pros

I like that Notion is highly customizable. It can be both a project management tool and a database. You can create any type of field and enter the relevant information. You can add as much or as little information as you want. Therefore, you can use it to keep research notes organized and plan the project in the same app. Thus, it is much more versatile than straight forward project management tools.

Cons

The app is a bit buggy and resource intensive. Often it will cause my iPad Pro to have a meltdown and I have to shut down to get it to work again.

Pros

Ease of use and cross-compatibility with other software like Asana, etc.

Cons

While the developers seem responsive to their users needs, non-critical but seemingly major items can take forever to be resolved

Alternatives Considered

Reasons for Choosing Notion

Switched From

Reasons for Switching to Notion

Pros

Flexibility to create what you need. The AI tool is a game changer as far as recalling info within your database.

Cons

It does have a steep learning curve, although there is training available, and heaps of resources online, it still takes some time to get your head around it if you have not used a system like this before.

Alternatives Considered

Reasons for Choosing Notion

Switched From

Reasons for Switching to Notion

Pros

I absolutely adore the whole database philosophy which allows me to collect data about things I own, things I know, ideas and other things I like to have in one place. The best thing is that I can nest any database (or a piece of it) everywhere I want.

Cons

There are two things I do not enjoy. Time management could be improved, more into Asana/Clickup philosophy. Since it does not work this way, I use other app to manage my tasks even though I thought Notion could be one-in-all solution.
The other things is the impossibility to make notes unhierarchical, which I truly like. But well, Notion way of working is deeply hierarchical.

Pros

One of the things I liked most about Notion is its incredible flexibility. Notion combines note-taking, task management, databases, and collaboration tools all in one platform.

Cons

What I liked least about Notion is its performance when handling large databases or complex pages. As the content grows, the application can become sluggish, especially on mobile devices.

Pros

Notion makes organizing and note taking far easier than other current options. Being able to organize pages into databases and tables means I can manage my work load as a type of list with all the notes on each piece of work contained in a page tied to that list. The elements such as code blocks also make adding reference notes so much easier to come back to and use in future. It keeps me very organized. As a non-enterprise user the options are still endless and provides a good case to bring others on board as a collaborative tool - especially when it comes to sharing process documentation.

Cons

Unless it's changed, there were some promising options of integrating with mail calendars but it didn't look like this was suitable for work mail / Office 365.

Pros

What I like most about Notion is that it has infinite possibilities on how to use it. I can use it for business to track my project management but I can also set it up to help me run a Dungeons & Dragons session in my free time.

Cons

What I like least about Notion is that some of my clients find it too complicated to use. They are usually not very tech-savvy.

Alternatives Considered

Reasons for Switching to Notion

Pros

We use Notion for its ability to manage a range of design information types. Conversely, it mixes text and images with databases in a unified workspace that supports our desire for a common information repository.

Cons

Regarding the visualization of data, the features of table views are known to support only a few formats. The lack of a developed asset library means that it is necessary to integrate with external storage systems.

Pros

Over the couple of years, Notion has become my everyday buddy. This has been the easiest platform that allowed me to manage multiple projects at the same time. I'm a website designer by profession so I require a platform where I can track my different projects or clients.
I can mention particular team members in the projects I want.
In simple words, I would say Notion is a perfect tool for teams.
I can easily create different projects and attach links or media files in them. It also allows you to prioritize tasks.

Cons

For cons, I would say that Notion sometimes can be very overwhelming for many users to use. It can be confusing for new users as there are so many tools and options to use. I myself got confused in my initial days of using Notion. I generally forget how to start a new line, or break lines after every link I add. Some people who like flashy colors or graphics may find it boring.

Pros

Notion is such a versatile and powerful tool! I use it extensively for collaboration and planning at work and in my personal life. The UI is incredibly intuitive, so even though there's so much you can do in the app, it's never overwhelming or difficult to figure out how to achieve the outcome you're looking for.

Cons

Notion is a very flexible tool, so it's really helpful if you come into a project with an idea of what you want your end result to be. Without that initial "vision," I had some trouble fully communicating the app's capabilities and scope to my colleagues.

Alternatives Considered

Reasons for Switching to Notion

Pros

It's the best software ever that is able to prioritize tasks and organize them effectively, which helps me stay on top of my workload. I can't live without him and love his ability to create detailed timelines and milestones, ensuring my projects st

Cons

I love this program, there are no negatives

Pros

What I love most about Notion is that I can easily do project collaborations with my business partners, we can simply edit or arrange the page to our preference. I love how I can easily customize a page in whatever I like but mostly, I love how it can help you get your tasks done and know which one to prioritize or which ones need less attention, it helps a lot with time management as well.

Cons

I’ve been using Notion for 4 years now and I can't say anything against it because I only loved it ever since!

Pros

Notion has a lovely layout with the left sidebar containing all the different pages, projects, tasks, etc. A little silly, but I love that we can add banners and emojis to the title and make the "virtual workplace" our own. Its great to be able to integrate other apps into Notion. We added our Gdrive, Slack, and Figma into the space and it functioned well. There are also ways to share specific pages with guests, and its possible to have private pages, separate from the team.

Cons

As lovely as the layout is, our Notion became cluttered and messy fast because we didn't quite know where to add what (e.g. tasks, projects, pages, etc.). It takes quite a bit of knowledge and forethought to organise a team around it. I also don't like that there are very limited fonts and typography. So anything that we export to PDF doesn't look part of our brand and we have to re-do it on another software. Also, when we embed documents in our pages, we don't quite have the same visibility (i.e. we have to click on a specific page to see what documents are linked to it). Maybe that's the way its intended to be, but I found it a little annoying and often just used Gdrive instead.

Pros

It's so versatile and easy to use! All-in-one software for productivity, notes, and more.

Cons

A bit slow and pretty bad on mobile and iPad.

Alternatives Considered

Reasons for Choosing Notion

Switched From

Reasons for Switching to Notion

Pros

The ability to create databases quickly to store informations instead of using Excel for example.

Cons

Notion is EXTREMELY slow if you are using it to store a lot of data like 2000+ pages

The support, it is very very very VERY difficult to get some one AND it is EXTREMELY difficult to report a bug.

Each time we report a bug or something like this, the support is like a robot, they ask ALWAYS the same questions like "What is your device please?" even if I precise it before and I say it is the same issue on each device

Pros

Notion's flexibility and customization options are what I like most. It allows users to create and organize information in a way that suits their needs, whether for personal projects, team collaboration, or even complex workflows. The ability to integrate different types of content like text, images, databases, tasks into one platform and then link them.

Cons

Notion can be slow with large pages, has a steep learning curve, and offers limited offline access. Also it sometimes fail to last locally saved copy

Pros

Notion is my company's internal source for everything, such as co-worker profiles, most used documents, task management, company handbook, work events, and payroll information.

Cons

As a non-tech, non-design person, I found it challenging to choose the right templates and set up the most user-friendly design for my team. There are pages I have built that do not get used because of how I have designed them.

Alternatives Considered

Reasons for Choosing Notion

Switched From

Reasons for Switching to Notion

Pros

The flexibility to create a database that really suits the needs of the team or the company.

Cons

Sometimes, the search bar is not that accurate. The IA is not that well developed either.

Alternatives Considered

Reasons for Switching to Notion

Pros

I work in a creative field and I like being able to keep all of my writing and project notes in one area. I like the ability to write in markdown so I can keep headings, text, lists and everything else in the document and quickly write it without having to go search through menus for the correct selection. I've used a little bit of the project management functionality as well and that can be convenient to stay within the same platform rather than switching back and forth.

Cons

The project management tools are ok but not as straightforward as I would like. Other PM tools like Monday.com, Asana or Clickup have more robust project management capabilities and I've found myself drifting back to them rather than spend the time to learn how to build out Notion to fit what I want it to do.

I get the philosophy of Notion is that you can build it to do whatever you need it to do but I don't really have time for that. Nor do I have the desire to learn how to build those systems within Notion. I just need something that works so I can get my work done more efficiently. It's sometimes easier to go find a pre-built tool than figure out how to modify one in Notion.

Pros

The ease of customisation - how effectively we have been able to make it the hub of our business, working exactly how we want it to

Cons

The learning curve is quite steep for some users who have migrated from other systems, but it's hard to see how that wouldn't be the case considering how much it is able to do

Pros

Notion provides us with the ability to generate and sort different types of material, from simple notes to complex databases, wikis, work lists and more. This versatility gives us the possibility to conceive our own designs and procedures to suit our particular needs. It offers a variety of customization possibilities, such as templates, transformation tools and integration with different apps. It gives us the opportunity to customize the software according to the needs and work procedures. It supports collaboration among staff members, allowing all staff members to collaborate and work on documents live and in real time. This feature is particularly interesting for remote employees who need to collaborate in different time zones.

Cons

Notion's text editor offers a number of presentation possibilities, however, I think there may be a limitation in terms of customization. Notion does not have strong automation features like other knowledge management tools. This may be a difficulty for users who require quite a bit of automation to shorten their work cycles and decrease hand work.

Pros

What I like most about Notion is its flexibility and ability to adapt to any kind of workflow. You can fully customize it to your needs, whether it's for project management, note-taking, or daily planning. Plus, the ability to collaborate in real time is incredibly useful for working as a team.

Cons

Sometimes, the number of features available can be overwhelming, especially for new users. Perhaps a gentler learning curve would be ideal to tap into its full potential more quickly.

Pros

It has eveything. I can take my notes. I can create the to do list the way I like. I can create tables and convert them to database option is which I like pretty muhch. And also how I can customise each cell in table like I can add chechboxes, dropdown menu etc. And also it allows me to search for an item in the table without scrolling.

Cons

Least is I would say the sidebar. Once you have added enough items scrolling doesnt work. They add small button more at the bottm and them again scroll to find the itme. I can add favorites so that I can access them easily but still scrilling or seacrhing would have been nice

Pros

Notion has evolved incredibly over the years. With more and more intergrations, it lies at the central core of our customer journey. Providing complete up-to-date real time data, collaboration tools. active monitoring to name just a few. Acting as a complete solution for our needs, it also serves as a convenient database housed under one roof. Add to that the versatility of Notion, there's not much that cannot be achieved.

Cons

As I mentioned. above, for everything that you can do in Notion, its difficult to fault. Even the pricing is very fair.