About Resource Guru

Resource Guru is a resource scheduling tool that helps busy teams keep projects on track. It offers a fast, flexible way to schedule people and assign work for any type of project, at companies big and small. Project managers and team leads rely on Resource Guru to boost employee productivity without burning them out. It gives them full team visibility in one calendar and makes it easy to create and edit bookings in seconds and resolve scheduling problems on the fly. With Resource Guru you can manage team members, freelancers, equipment, and meeting rooms, all in one place. Powerful filters help you find the resources you need fast and availability is tracked in real-time so you can avoid double-bookings and unrealistic workloads. Built-in leave management features make it simple to manage vacation, sick days, and other time off. Powerful reports give insights into utilization rates, billable hours, clients, and projects, making project forecasting and budgeting a breeze. Team members can stay up-to-date on assigned work with personal dashboards, calendar integrations, and daily schedule emails. Resource Guru is powering productivity at companies including Accenture, Ogilvy, and NASA from only $2.50 per person, per month.
Resource Guru Software - Simple, drag-and-drop scheduling for people, equipment, and meeting rooms
Resource Guru Software - Use custom fields and powerful filters to quickly find the resources you need
Resource Guru Software - Run reports on utilization, billable hours, time off, and more
Resource Guru Software - Manage sick days, vacation, and any other types of leave
Resource Guru Software - Create a dynamic resource directory to track skills and availability across teams
Resource Guru Software - Fully flexible booking types. Set meetings to repeat, schedule tentative work, and more
Resource Guru video
Resource Guru Software - Simple, drag-and-drop scheduling for people, equipment, and meeting rooms - thumbnail
Resource Guru Software - Use custom fields and powerful filters to quickly find the resources you need - thumbnail
Resource Guru Software - Run reports on utilization, billable hours, time off, and more - thumbnail
Resource Guru Software - Manage sick days, vacation, and any other types of leave - thumbnail
Resource Guru Software - Create a dynamic resource directory to track skills and availability across teams - thumbnail

Resource Guru pricing

Resource Guru does not have a free version but does offer a free trial. Resource Guru paid version starts at US$3.00/month.

Starting Price:
US$3.00/month See pricing details
Free Version:
No
Free trial:
Yes

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Resource Guru Reviews

Feature rating

Value for Money
4.5
Functionality
4.3
Ease of Use
4.7
Customer Support
4.7
5 reviews of 412 View all reviews
Myroslav
  • Industry: Construction
  • Company size: 5,001-10,000 Employees
  • Used Daily for 6-12 months
  • Review Source
Value for Money
5
Features
4
Ease of Use
5
Customer Support
5

5
Reviewed on 3/2/2020

Simple and very easy to use resource scheduling\tracking app.

Resource Guru is a great resource scheduling application for a simple use cases. It does what it promises perfectly. The UI is very friendly and pleasant - make for a great user experience. I used it to track the tasks for my team for almost a year. I would have kept using it but the company mandated a different tracking system and I had to abandon it. I like that Resource Guru'a focus on their product and customer service. I also appreciated the slow introduction of new features. Overall, very pleasant and satisfactory experience with a great application.

Pros

- Ease of use
- Very pleasant UI
- Flexibility

Cons

- Lack of features. The application does the simple scheduling\tracking perfectly though.
- Copy\paste of resource tasks was not available at the time

Alternatives Considered

Hub Planner and Float

Reasons for Switching to Resource Guru

The balance of features, ease-of-use, UI and the price.
Warwick
  • Industry: Government Administration
  • Company size: 1,001-5,000 Employees
  • Used Daily for 1+ year
  • Review Source
Value for Money
4
Features
4
Ease of Use
5
Customer Support
5

5
Reviewed on 28/7/2022

Easy to use resource scheduling

We had major problems with our existing tools being over complicated when we really needed a simple solution. Resource Guru ticked all our boxes and staff found it really simple to use.

Pros

Simple easy to use and great user interface

Cons

Some features are global and can't be switched off.

Verified Reviewer
  • Industry: Retail
  • Company size: 51-200 Employees
  • Used Daily for 1+ year
  • Review Source
Value for Money
1
Features
1
Ease of Use
1
Customer Support
0

1
Reviewed on 8/7/2019

Glorified spreadsheet

Causes more problems than it solves. We used to use a spreadsheet, it was much better than this.

Pros

Nothing at all. It has no redeeming qualities.

Cons

Allows you to book time without tasks. When asked to change this was told couldn't because some companies want that function, ie it isn't an option as it should be. The drop downs are fiddle and make it easy to select a blank, but doesn't warn you. Can't toggle between scrolling list and typing to search without cl king out of area. You have a set number of hours per day you need to book but it doesn't highlight those that are short- you have to hover to see remaining time but that function doesn't work properly, resulting in multiple clicks to get it to trigger. Colour by project doesn't actually do it, I'm on 6 projects yet only see 2 colours. Can push to calendar but not pull- useless function as meetings are booked in calendar to allow invites, you want guru to pull that data in to autofill. Though it is web based it is impossible to use on a mobile. The popups are always off screen, making it impossible to use - mobile friendly websites have been around for a very long time, lazy to not have it here, particularly as would allow people who are on the road to log their time on he go.

Not worth the hassle even if free.

Tom
  • Industry: Marketing & Advertising
  • Company size: 2-10 Employees
  • Used Daily for 1-5 months
  • Review Source
Value for Money
4
Features
4
Ease of Use
5
Customer Support
5

5
Reviewed on 1/7/2022

Brilliant, intuitive platform with top class customer support

It has turned something we used to do slowly and manually into something done in seconds.

Pros

It looks great, the daily update emails are really helpful, it's very easy to use and the reporting is incredibly useful

Cons

I wish there were more features, especially around putting in (and being able to export) a project timeline with milestones. This would mean you could see the duration of a project and its different phases, then see all the resources booked underneath. I would also love a mobile app!

Alternatives Considered

Smartsheet

Reasons for Choosing Resource Guru

Float's pricing structure is ridiculous - there is no help for a small company

Switched From

Float

Reasons for Switching to Resource Guru

Resource Guru is intuitive and pleasant to use. it's also much easier and makes more sense.

Response from Resource Guru

Hi Tom

Thanks for sharing your feedback! Milestones, project phases and a dedicated mobile app are firm features on our roadmap, so I've made a note to contact you once they get released :)

If there's anything else I can do to help at any point please don't hesitate to reach out!

Thanks,
Michelle

Replied 9/8/2022
Guillaume
  • Industry: Computer Software
  • Company size: 51-200 Employees
  • Used Daily for 2+ years
  • Review Source
Value for Money
3
Features
4
Ease of Use
4
Customer Support
5

4
Reviewed on 28/7/2022

Great product

We're pretty pleased, it's far better than using a Google Spreadsheet. The limits we see are specific to us in that we also need to do a lot of forecast with hypothetical resources and hypothetical projects, which is not RG strong point as of now.

Pros

Easy handling of resources and reporting capabilities

Cons

The project part could be more advanced (more status, handling of fixed price...)

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