About Resource Guru

Resource Guru is a resource scheduling tool that helps busy teams keep projects on track. It offers a fast, flexible way to schedule people and assign work for any type of project, at companies big and small. Project managers and team leads rely on Resource Guru to boost employee productivity without burning them out. It gives them full team visibility in one calendar and makes it easy to create and edit bookings in seconds and resolve scheduling problems on the fly. With Resource Guru you can manage team members, freelancers, equipment, and meeting rooms, all in one place. Powerful filters help you find the resources you need fast and availability is tracked in real-time so you can avoid double-bookings and unrealistic workloads. Built-in leave management features make it simple to manage vacation, sick days, and other time off. Powerful reports give insights into utilization rates, billable hours, clients, and projects, making project forecasting and budgeting a breeze. Team members can stay up-to-date on assigned work with personal dashboards, calendar integrations, and daily schedule emails. Resource Guru is powering productivity at companies including Accenture, Ogilvy, and NASA from only $2.50 per person, per month.
Resource Guru Software - Simple, drag-and-drop scheduling for people, equipment, and meeting rooms
Resource Guru Software - Use custom fields and powerful filters to quickly find the resources you need
Resource Guru Software - Run reports on utilization, billable hours, time off, and more
Resource Guru Software - Manage sick days, vacation, and any other types of leave
Resource Guru Software - Create a dynamic resource directory to track skills and availability across teams
Resource Guru Software - Fully flexible booking types. Set meetings to repeat, schedule tentative work, and more
Resource Guru video
Resource Guru Software - Simple, drag-and-drop scheduling for people, equipment, and meeting rooms - thumbnail
Resource Guru Software - Use custom fields and powerful filters to quickly find the resources you need - thumbnail
Resource Guru Software - Run reports on utilization, billable hours, time off, and more - thumbnail
Resource Guru Software - Manage sick days, vacation, and any other types of leave - thumbnail
Resource Guru Software - Create a dynamic resource directory to track skills and availability across teams - thumbnail

Resource Guru pricing

Resource Guru does not have a free version but does offer a free trial. Resource Guru paid version starts at US$5.00/month.

Starting Price:
US$5.00/month See pricing details
Free Version:
No
Free trial:
Yes

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Resource Guru Reviews

Feature rating

Value for Money
4.6
Functionality
4.4
Ease of Use
4.7
Customer Support
4.7
5 reviews of 455 View all reviews
Nev
  • Industry: Telecommunications
  • Used Daily for 2+ years
  • Review Source
Value for Money
5
Features
4
Ease of Use
5
Customer Support
5

5
Reviewed on 3/5/2018

We have had this tool for about 4 years now and we have come to rely on it heavily.

organization and accessibility to a schedule managed by many

Pros

- online so you can view it remotely
- clients can be color coded
- you can set various permission levels
- reporting is accurate
- customer service is fast

Cons

- searching for a specific project can be a challenge with no search feature
- nothing else, it works well.

Sonia
  • Industry: Information Technology & Services
  • Company size: 11–50 Employees
  • Used Daily for 2+ years
  • Review Source
Value for Money
4
Features
3
Ease of Use
5
Customer Support
5

4
Reviewed on 24/9/2019

Easy to use high level planning tool

Resource Guru allows our company to do long-term high level planning of resource utilisation and provide a guide lead time for sales teams.

Pros

I've been using Resource Guru since 2013 and it's constantly improving which is good to see. It's easy to use and provides decent reporting.

Cons

I'd like to see public holidays auto populated according to a country of choice and ability to limit daily bookable hours just by a number (e.g. 7.5h) without setting a rigid start / end / lunch break.

Alternatives Considered

Asana

Switched From

Google Docs
Arshath
  • Industry: Information Technology & Services
  • Company size: 2–10 Employees
  • Used Daily for 2+ years
  • Review Source
Value for Money
0
Features
5
Ease of Use
5
Customer Support
0

5
Reviewed on 31/1/2023

The Best Guru for Scheduling Purposes

Pros

Differentiating the projects with multiple colours and maintaining all sort of slots in a calendar view makes it easier for a big picture. I really like the model popup with all the details when click on any slot.

Cons

I'm not an Admin user so I'm not familiar with all the functionalities available. So, I'm not able to think of any at the moment.

Verified Reviewer
  • Industry: Retail
  • Company size: 51–200 Employees
  • Used Daily for 1+ year
  • Review Source
Value for Money
1
Features
1
Ease of Use
1
Customer Support
0

1
Reviewed on 8/7/2019

Glorified spreadsheet

Causes more problems than it solves. We used to use a spreadsheet, it was much better than this.

Pros

Nothing at all. It has no redeeming qualities.

Cons

Allows you to book time without tasks. When asked to change this was told couldn't because some companies want that function, ie it isn't an option as it should be. The drop downs are fiddle and make it easy to select a blank, but doesn't warn you. Can't toggle between scrolling list and typing to search without cl king out of area. You have a set number of hours per day you need to book but it doesn't highlight those that are short- you have to hover to see remaining time but that function doesn't work properly, resulting in multiple clicks to get it to trigger. Colour by project doesn't actually do it, I'm on 6 projects yet only see 2 colours. Can push to calendar but not pull- useless function as meetings are booked in calendar to allow invites, you want guru to pull that data in to autofill. Though it is web based it is impossible to use on a mobile. The popups are always off screen, making it impossible to use - mobile friendly websites have been around for a very long time, lazy to not have it here, particularly as would allow people who are on the road to log their time on he go.

Not worth the hassle even if free.

Amirreza
  • Industry: Marketing & Advertising
  • Company size: 51–200 Employees
  • Used Daily for 2+ years
  • Review Source
Value for Money
5
Features
4
Ease of Use
5
Customer Support
5

5
Reviewed on 12/12/2022

Resource Guru is a great online tool that does a perfect job in scheduling resources on...

Overall, we are very happy with the tool. Over the course of years, we had to find work arounds and come up with creative solutions (within what's possible in Resource Guru) but having found those solutions, we are getting what we need from Resource Guru.

Pros

Generally speaking the UX/UI of this platform is very user friendly and easy to learn/use. I love the color coding feature (that can be used for marking projects, resources, etc) and the recently added filtering by the "Resource Booker" is very useful too. Last but not least, I like that Resource Guru keep this product alive as every once in a while they publish new features and enhancements.

Cons

Resource Guru for our organization does a great job of helping us schedule resources of projects over time. So I can't really think of major issues. But one minor pain point is once we create a "non-billable" project and schedule resources on that project. Often and after a while (usually when a project is signed and official) we have to change that project to "billable", but although we do that, we still need to manually update each and every resource booking under the "Schedule" section and mark each booking to be "billable". Ideally and if we change the billability on a project level, all those resource bookings should inherit the change that was applied to the project.

Response from Resource Guru

Hi Amirreza

Thanks for leaving your great feedback!
Regarding your query about billable/non-billable projects, we don't currently offer the functionality to change the Project-billable-status for every past booking, as we aim to keep historical bookings as accurate as possible, but I've shared your feedback on this with the relevant team here so it can be considered as we continue to develop the app and it's features constantly :)

I hope this helps, but please let me know if there's anything else I can do for you. I'm always happy to help!

Thanks,
Michelle

Replied 21/12/2022

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