--- description: Review of When I Work Software: system overview, features, price and cost information. Get free demos and compare to similar programs on Software Advice Ireland. image: https://gdm-localsites-assets-gfprod.imgix.net/images/software_advice/og_logo-55146305bbe7b450bea05c18e9be9c9a.png title: When I Work | Reviews, Pricing & Demos - SoftwareAdvice IE --- Breadcrumb: [Home](/) > [Absence Management Software](/directory/4774/absence-management-software/software) > [When I Work](/software/161998/when-i-work) # When I Work Canonical: https://www.softwareadvice.ie/software/161998/when-i-work Page: 1 / 53\ Next: [Next page](https://www.softwareadvice.ie/software/161998/when-i-work?page=2) > When I Work is an employee scheduling and time tracking solution that helps businesses streamline shift management and enhance workforce productivity. Through its intuitive interface and robust features, this software streamlines scheduling processes, tracks attendance and facilitates seamless communication among team members across various industries. When I Work provides a range of essential features to optimize employee scheduling and time tracking. It allows users to create and share work schedules, ensuring efficient shift management. It helps transform any device into a time clock to monitor attendance, breaks and time-off accurately. Additionally, it facilitates team messaging to promote communication among team members without the need to exchange personal phone numbers, enhancing coordination and collaboration.  When I Work software offers mobile applications for users to access scheduling and time tracking functions on both desktop and mobile devices, ensuring convenience and flexibility for all users. The platform enables shift confirmation and management by allowing employees to confirm shifts and monitor shift swaps and drops in real-time, ensuring efficient shift coverage. Additionally, labor forecasting tools support effective management of labor budgets, contributing to cost optimization and operational efficiency. When I Work offers full-service payroll software as part of its comprehensive suite of workforce management solutions. It is designed to streamline payroll processes, making it easier for businesses to manage and execute payroll tasks accurately and efficiently. By integrating full-service payroll software into their operations, organizations can simplify payroll administration and ensure compliance with tax regulations and labor laws. This feature eliminates the need for manual calculations and reduces the risk of errors in payroll processing. Additionally, its payroll tool automates tasks such as tax calculations, deductions, direct deposits and more.  When I Work offers a time clock feature that streamlines time tracking for employees. The time clock feature allows employees to clock in and out using any device, whether it's a computer, tablet, or smartphone. It ensures that employees can easily record their hours worked, breaks taken, and time off, enhancing accuracy in time tracking. Additionally, it facilitates real-time monitoring of employee attendance and provides managers with insights into labor costs and workforce productivity.  Employees can view upcoming shifts, breaks and time-off requests within the time clock interface, providing them with easy access to their work schedules. Additionally, the time clock feature supports geofencing capabilities, allowing businesses to set location-based restrictions for clocking in and out, ensuring that employees are physically present at the designated work site when recording their time. When I Work allows integration with various third-party applications such as Gusto, QuickBooks and ADP, catering to businesses of various scales. Pricing is structured on a monthly basis and the platform provides assistance through online tutorials, written resources and a ticketing system for support. > > Verdict: Rated **4.5/5** by 1300 users. Top-rated for **Likelihood to recommend**. ----- ## Quick Stats & Ratings | Metric | Rating | Detail | | **Overall** | **4.5/5** | 1300 Reviews | | Ease of Use | 4.5/5 | Based on overall reviews | | Customer Support | 4.4/5 | Based on overall reviews | | Value for Money | 4.4/5 | Based on overall reviews | | Features | 4.3/5 | Based on overall reviews | | Recommendation percentage | 80% | (8/10 Likelihood to recommend) | ## About the vendor - **Company**: When I Work - **Location**: Minneapolis, US - **Founded**: 2010 ## Commercial Context - **Starting Price**: US$2.50 - **Pricing model**: Per User (Free Trial) - **Pricing Details**: Single location plans start at $3 per user per month. When I Work is offered as a subscription on a month-to-month basis. There are no long-term contracts and a credit card is NOT required to start a free trial. - **Target Audience**: Self Employed, 2–10, 11–50, 51–200, 201–500, 501–1,000, 1,001–5,000, 5,001–10,000, 10,000+ - **Deployment & Platforms**: Cloud, SaaS, Web-based, Android (Mobile), iPhone (Mobile), iPad (Mobile) - **Supported Languages**: English - **Available Countries**: Australia, Canada, Germany, Ireland, Netherlands, New Zealand, Singapore, South Africa, United Kingdom, United States ## Features - API - Access Controls/Permissions - Accounting Integration - Activity Dashboard - Activity Tracking - Activity/News Feed - Alerts/Notifications - Appointment Scheduling - Approval Process Control - Attendance Management - Attendance Tracking - Automated Scheduling - Automatic Time Capture - Availability Management - Billable & Non-Billable Hours - Budgeting/Forecasting - Calendar Management - Calendar Sync - Class Scheduling - Client Database ## Integrations (19 total) - 321Forms - Access PeopleHR - Crew - GoCo - Google Calendar - Google Workspace - Gusto - Gusto - Meta for Business - OnPay - PayPal - Paychex Flex - QuickBooks Online - QuickBooks Online Advanced - Rippling ... and 4 more integrations ## Support Options - Email/Help Desk - FAQs/Forum - Knowledge Base - Chat ## Category - [Absence Management Software](https://www.softwareadvice.ie/directory/4774/absence-management-software/software) ## Related Categories - [Absence Management Software](https://www.softwareadvice.ie/directory/4774/absence-management-software/software) - [Employee Monitoring Software](https://www.softwareadvice.ie/directory/4593/employee-monitoring/software) - [Restaurant Management Software](https://www.softwareadvice.ie/directory/2165/restaurant-management/software) - [Attendance Tracking Software](https://www.softwareadvice.ie/directory/404/time-attendance/software) - [Employee Vacation & PTO Tracking Software](https://www.softwareadvice.ie/directory/1892/vacation-tracking/software) ## Alternatives 1. [Connecteam](https://www.softwareadvice.ie/software/109560/connecteam) — 4.6/5 (5308 reviews) 2. [BambooHR](https://www.softwareadvice.ie/software/27196/bamboohr-payroll) — 4.6/5 (3546 reviews) 3. [Rippling](https://www.softwareadvice.ie/software/410674/rippling) — 4.9/5 (4860 reviews) 4. [Paycom](https://www.softwareadvice.ie/software/32588/paycom) — 4.4/5 (1386 reviews) 5. [RUN Powered by ADP](https://www.softwareadvice.ie/software/422321/run-powered-by-adp) — 4.6/5 (1521 reviews) ## Reviews ### "Convenient" — 5.0/5 > **Anonymous User** | *23 July 2026* | Consumer Services | Recommendation rating: 7.0/10 > > **Pros**: Very straightforward and easy to work with. Easy to understand steps and can be very helpful if worked with. > > **Cons**: I think I love using it it is very convenient Overall I have no problem using it. It is pretty good > > Very straightforward and easy to work with. Easy to understand steps and can be very helpful if worked with. ----- ### "Perfect for small business" — 5.0/5 > **Geoffrey** | *12 August 2026* | Retail | Recommendation rating: 10.0/10 > > **Pros**: When I work is feature rich and affordable. I like how easy it is to use. Employees can view schedules, request time off, track time, and swap shifts all in one space\! The Calendar is easy to view and schedule shifts from. I like that I can create specific shifts in the app and then just add them to employees. It saves a lot of time when creating schedules. > > **Cons**: A recent update has made it so I can no longer export hours to QuickBooks automatically. It is not difficult to add hours in manually but is inconvenient. > > Overall, I think When I work is a great value. The features are really nice for scheduling my staff, as well as tracking hours. ----- ### "Helpful scheduling tool that keeps work shifts organized" — 4.0/5 > **Michelle** | *5 July 2026* | Civic & Social Organization | Recommendation rating: 7.0/10 > > **Pros**: When I Work is helpful for managing employee schedules, shift changes, and communication in one place. I like that it can make scheduling more organized and easier to access, especially when employees need to check their hours or request changes. The app is convenient because people can view schedules from their phones instead of relying only on paper schedules or separate messages. > > **Cons**: Some features can take time to learn, and the app can feel a little confusing at first depending on how the workplace has it set up. Notifications, schedule changes, or requests may not always feel as clear as they should, especially if there are a lot of updates. It would be helpful if some settings and explanations were easier to understand. > > Overall, When I Work is a useful scheduling and communication tool. It helps keep work schedules more organized and makes it easier for employees and managers to stay updated. My experience has been mostly positive because it reduces confusion compared to trying to manage shifts through texts, paper schedules, or separate conversations. There are still some areas that could be more user-friendly, but it is a helpful platform for workplace scheduling. ----- ### "When I Work just works" — 5.0/5 > **Dale** | *28 April 2026* | Transportation/Trucking/Railroad | Recommendation rating: 8.0/10 > > **Pros**: Templates are amazing. Shift templates, job templates, etc. I also like the drag and drop and copy for shifts. I like the reports that we can download for time tracking. > > **Cons**: You can't schedule into the next day. When scheduling, you can only schedule until midnight. It would be nice to be able to schedule from like 10:00pm to 6:00am or similar. > > My experience has been great with dealing with support. They're quick to respond and want to help. The software is very easy and straight forward to use. ----- ### "User friendly, great visibility, great for team scheduling\!" — 5.0/5 > **Sirada** | *26 June 2026* | Hospital & Health Care | Recommendation rating: 10.0/10 > > **Pros**: The app is very user friendly, both the scheduler and the users\! The visibility of the schedules are also great\! Customizable and easy to adjust when needed. The app gives the total control to you. Easy to manage users and schedule. All of my users love the app and enhance our team collaboration\! > > **Cons**: No cons to mention except the fact that We do not utilize the time card functionality, including the ripple and all the reports that much to its capacity. Wish there were the option for just scheduling as that is all we need\! > > Overall Excellent experiences\! Just what we need for our team\! Easy to install, manage users, customize shifts and team scheduling, great visibility options\! ----- Page: 1 / 53\ Next: [Next page](https://www.softwareadvice.ie/software/161998/when-i-work?page=2) ## Links - [View on SoftwareAdvice](https://www.softwareadvice.ie/software/161998/when-i-work) ## This page is available in the following languages | Locale | URL | | de | | | en | | | en-AU | | | en-GB | | | en-IE | | | en-NZ | | | fr | | ----- ## Structured Data