Ziflow

Pros

The features are by far the most powerful elements of Ziflow. The dashboard, proof viewer, version control, and automation are all excellent.

Cons

For our organisation, there are areas of automation that can be improved. For example, the intake forms lack functionality which can improve organisations such as us to be less hands-on.

Alternatives Considered

ProofHub, PageProof, GoVisually, Filestage and Approval Studio

Reasons for Switching to Ziflow

Ziflow had the best solution for our business. The process was more adaptable to our current operations.

Pros

Ziflow's proof-sharing interface is exceptionally clear and transparent, streamlining the process for both teams and clients.

Cons

When proofs are uploaded to Ziflow, the color code changes from RGB to CMYK, causing issues with clients.

Pros

The versioning tool is super helpful, and allows me to easily track through previous version and comments, as well as compare different versions side by side.

Cons

The time it takes to upload and process - and some times fail altogether.

Pros

The comparing feature that allows to compare older versions with new.

automated workflows saves time as one doesn't have to keep adding reviewers again and again.

Cons

at times it throws error when i tried making a proof with a URL.

Pros

You can easily work on asset and videos with your team, dividing it on stages to finally show the result to the client in the same platform.

Cons

File organization. Some proofs are difficult to find by searching for them manually.

Pros

It's ease of use. The software is very intuitive and east to use.

Cons

Would be great if the watermark feature embedded when you download the files from Ziflow

Pros

Ziflow is a great tool, the most effective way to proof and make edits.
Its streamline and very easy to use.

Cons

Opens several windows per proof which is annoyoing....

Pros

clarity, easy to compare versions, easy to add comment.

Cons

Shareing with outside, Sharing with external editors is not intuitive

Pros

Helps in managing the proofs for multiple versions.

Cons

Sometimes it changes the colour code after uploading the proof.

Pros

Ease of project upload and proof checking both at client end and designer end.

Cons

Nothing as such, it is a great tool for proof management.

Pros

Saved me so much time - i dont have to sit guessing what a client wants as they can now exactly in point the part they want amended and how they want it amended.

Great value for money - even on the basic plan it saved me so much headaches and stress and the price was cheap and offered you so much for the basic plan. It was totally worth the investment.

It has made everything so much quicker for me - it organising everything and displays it easy and clear so I can amend and complete work so much faster.

Cons

When a proof is locked Im unable to use the tick feature on comments to indicate that i have resolved that amend I currently have to temporarily unlock the proof . Would be nice if I could still use this feature when the proof is locked.

A feature to send auto reminders or a pop on the proof to notify approvers to make a decision would be handy so I dont have to go chasing each and every one.

Pros

It fits our needs perfectly and we were able to deploy and integrate it into our systems in a single day

Cons

Nothing. It's an amazing product that has saved us thousands of hours!

Alternatives Considered

Adobe Workfront

Reasons for Switching to Ziflow

Ziflow has a better price point for our team size

Pros

Ziflow is a simple and intuitive tool that is particularly handy when you create and review a lot of creative and have a large team of stakeholders at different levels and functions. This tool has simplified what can be a daunting and messy task, by providing standardization & equal line of sight, which in turn helps to drive clear and consistent debriefing.

Cons

No. This tool is regularly updated and optimized.

Pros

I love ZiFlow. As a Production Artist, ZiFlow helps my colleagues review my work and provide feedback. They are able to do this easily with the many tools ZiFlow provides. They can comment and reply in proofs and even tag others who are apart of the the review process.ZiFlow has some neat tools that only lets who I want to review see my proofs. This helps me get my work to the right people quickly. I need to get quick approvals on a lot of my work and ZiFlow helps make this painless.

Cons

I wish ZiFlow would add to its user interface a bit more and help users navigate through the site better.

Pros

- zflow helps and show what versioning your working on -able to compare proofs - be able to upload media/videos for proofing - Interface is clean and easy to use

Cons

- the wait time if forgotten password . - having to ask the oner of the proof to share the proof .

Pros

Good markup tools, with comments, and approval tracking. Workflow management.

Cons

Folder views sometimes required the purchase of additional licenses. Workflow couldn't follow our process, so we had to create a clunky manual process.

Pros

I really appreciate all the benefits for creative reviews, including streamlined collaboration, precise feedback, and a user-friendly interface.

Cons

I think organizations seeking extensive project management features or requiring a highly optimized mobile experience may need to assess additional tools or platforms.

Pros

It was easy to learn and use from day one. Clients are easy to train in the use of markup and even attaching images.

Cons

Took some time to figure out how to mass email Large groups. But a little self searching found the correct way to do so.

Pros

Ziflow allows users to create video proofs. Reviewers are able to comment at a specific time within the video. Other users can see the comment on the timeline and can quickly jump to the time referenced. That's very important when reviewing videos and removes guessing.

Cons

I haven't had a negative experience with the software at this time.

Pros

The overall features are fantastic--from collaboration to proofing to project management--it has something that benefits all departments and teams.

Cons

The UX felt a bit "loose", you had to be diligent and careful when marking up comments on a document.

Pros

Seamless collaboration across marketing and creative departments

Cons

This software has been fantastic and there are no negatives I have experienced.

Pros

We used a similar tool for several years before switching to Ziflow because of their clear commitment to continuing to make the product more useful. The live website review feature is what clinched the deal for us - we make sure to get ahead of any edit requests so we can make a proof in Ziflow to collect comments that used to come to us in some incredibly tedious ways...including print-markup with a pen-scan...

Video and print review was essential for us and we have had pretty good adoption/acceptance throughout the college. Actually, that has been improved versus our previous tool because of the ability to share a single link with multiple users who don't use a proofing tool as much as the marketing department does - there used to be a lot of confusion about logging in that has been just about universally resolved. The only time there has been some (easily addressed) confusion was in regards to the Chrome extension required for commenting on live websites.

Cons

I wish there were a way to automatically add some canned (but custom) instructions to the invitation to review a proof - a checkbox I could select if the reviewer was someone I hadn't sent a Ziflow proof to before. The live website review does have a couple of quirks (you can't use the text select on a live website proof and it occasionally has some issues with not being able to scroll), but it has been of huge utility for us.

There is not as much adoption of the text selection commenting by occasional users as I would like (not available for live website proofs). It definitely isn't intuitive for most people besides the fact that they don't see it and even when I point it out to people there are many who never use it correctly. But as the administrators and heavy users, that feature is very useful.

Pros

Creating a proof really is as easy as sending an email.
Automated Workflow is my favorite thing about Ziflow. It’s easy to set up, there’s so much you can do with it, and it helps save so much time. (It’s also tremendously fun to use and watch in action.)
You can create Groups to help populate Stages rapidly, instead of entering individual reviewers one at a time.
You can customize the dashboard and set up Favorite Views.
You can set up Favorite Filters to help locate proofs quickly and easily.
You can also set Workflow Templates as Favorites so frequently used templates stay at the top.
Activity/Message tracking on Proof Details Page keeps you informed of what’s going on w/routes.
Everything you need to know about a proof is on the Details Page; when you hover your cursor over the D on the SOCD progress indicator, you can quickly tell when a reviewer made a decision.
The Proof Viewer has many useful tools and settings, with a side-by-side comparison mode which allows you to view against not only different versions of the same proof, but also against other proofs.
Adding Users/Guests and setting up profiles is quick and easy.
There is flexibility in customizing what Users and reviewers are able to do or view.
You can create folders/subfolders to keep your proofs organized.
Multiple Stages in Workflow allows you to categorize reviewers for easy identification of who’s who.
Ziflow helps you stay organized and efficient, and keeps you on top of your projects.

Cons

The only con I can think of is that I love using Ziflow so much I spend more time sitting in front of the computer than I probably should!

Pros

Ziflow has made collaborating with our clients and routing proofs both internally and externally a breeze! We handle a lot of email marketing promotions for one of our clients and Ziflow is very integral to the day-to-day process.

Cons

I do wish there was a way to download a PDF of HTML proofs with all of the comments associated with it, but I understand that this would be very difficult from a technical perspective.

Pros

Implementing Ziflow into our existing workflow was very easy, and it's simple enough for our external clients to figure out without issue. I appreciate that it allows us to collaborate on projects and effectively share feedback even though we are all working remotely.

Cons

It would be great if there was an easy way to get a birds eye view of all active projects at a glance.

Pros

This is a user-friendly product both on back and front end.

Cons

I really don't have any complaints. I have been happy overall and I haven't experienced any downtime, poor customer service or system limitations.

Alternatives Considered

PageProof and monday.com

Reasons for Choosing Ziflow

Ziflow is a superior system in every way that I utilize the system.

Switched From

PageProof

Reasons for Switching to Ziflow

Ziflow is a superior system in every way that I utilize the system.

Pros

Ziflow is user friendly which makes it easy to use and collaborate with our design team on projects. The dashboard helps me organize and see the status of all the proofs I am assigned to review. I love the comparison tool to review/compare different versions of a proof, real-time commenting and mark up tools, and having all the comments and changes in one central place to streamline communication. Fewer emails means edits don't get lost.

Cons

I receive a lot (maybe too many?) of the daily review emails from Ziflow but that is also my fault. I can always change my preferences for which emails I want to receive.

Pros

User-friendly interface and robust features for streamlining the review and approval process for creative projects.

Cons

Relatively high compared to other review and approval platforms. its extensive feature set can sometimes lead to a steeper learning curve for new users.

Pros

We tested a lot of other platforms and Ziflow is the best by far. We were able to easily integrate it into our systems to track status along with other elements. They take the management out of the design process so you can concentrate on what you do best...Creating!

Cons

The only thing that I don't like is the notifications. I like knowing when things are being reviewed. I wish there was another option to let you know people are reviewing without having to be notified on all comments.

Alternatives Considered

PageProof

Reasons for Choosing Ziflow

Everything else was horrible. We had anxiety every time we loaded something for review. Will on the Ziflow team was super helpful in getting us up and running quickly. We tried out a lot and Ziflow was hands down our favorite.

Switched From

PageProof

Reasons for Switching to Ziflow

much better customer service. They got us up and running really quickly.

Pros

Customer service response is so quick and they helped us by implementing some feature requests to better adapt to the way we proof things out to our clients. It organizes our PDF revisions so we don't have to wonder if everyone is looking at an incorrect version. I searched for quite some time looking at what other companies offered to find a good solution that included print color separations. I accidentally ran across Ziflow and it quickly caught my attention because it had what I was looking for (finally!). Viewing color separations when opening a proof is great for our packaging clients, and is a feature we heavily rely upon. Having commenting/mark up tools and the ability to download PDF reports is a nice plus. I also like that their online help menu can pull up relevant answers and is kept up-to-date. But, the email support has been top notch, too. It is nice to have a project management dashboard to quickly see what has been opened, commented, or a decision made.

Cons

I think overall they do a wonderful job with an in depth live demo, in which they were asking about our workflows so we could focus on how Ziflow would best work for us. But, I think before diving into training new Ziflow customers, it is important to slow down and go over the dashboard and side menu items before going directly into the Admin settings.

Alternatives Considered

GoVisually, WebCenter, Canva, Filecamp, Adobe Workfront and Filestage

Reasons for Switching to Ziflow

The color separation feature, file versioning, the dashboard looked clean, as well as they had their act together to provide a very thorough online presentation demo with a link to the recorded meeting. They obviously knew their platform thoroughly, and were asking questions about our workflow and provided thoughtful answers to our questions. We had a demo from a competitor that was very disorganized and they tried to conduct it over a mobile device...after 10 minutes we ended the competitor's demo out of frustration.

Pros

ZiFlow is one of the most feature-packed proofing tools I have found, but it is also very approachable and easy to use.

Cons

The only thing I need that ZiFlow doesn't support is PDF layers... If they can add layers, this product will be the golden goose.

Alternatives Considered

PageProof, GoVisually and Adobe Creative Cloud

Reasons for Choosing Ziflow

Needed more automation and a full API connection

Switched From

PageProof

Reasons for Switching to Ziflow

Ease of use and automation abilities. I needed a full API and ZiFlow delivered.

Pros

I love the simplicity of use and all of the features that are available. It is by far the best review tool I've used.

Cons

Sometimes, I wish I could customize the stages for secondary and third revisions, like skip people rather than delete the stage altogether. If that makes sense!

Pros

Ziflow makes it extremely easy for our creative projects to go through the various stages of approval in our highly regulatory environment. Their team is always quick to jump in to help us set up workflows or fix major issues we may encounter.

Cons

There have been some updates that have made a couple of extra steps, for example when you upload a new proof, the page does not stay on the proof that I was previously working on and you have to do a search for it.

Pros

It makes my job as a designer much easier for the design review process.

Cons

I pretty much like everything about Ziflow.

Pros

Ziflow is easy to use and very intuitive. I like the detail it provides as to reviewer comments and dates of reviews.

Cons

It is not convenient to always go back to the Details page to see the date of when reviewers reviewed. The date should be visible on each reviewer's approval stage.

Pros

The ability to provide feedback on creative that is in multiple formats.

Cons

The post job archive process. Would like to see a better way to archive within a folder structure.

Alternatives Considered

Basecamp

Reasons for Switching to Ziflow

Basecamp Didn't allow mutiple formats of creative to be reviewed.

Pros

It is very user friendly. Being a QC it is very easy to mark errors and suggestions/feedbacks on the designs and it makes easy to understand what a client wants.

Cons

sometimes the colours are not exact as it is designed, like if we add RGB projects but it shows like its a CMYK.

Pros

Ease of use. Integration with monday.com. Innovation and quickness to find solutions for our needs.

Cons

I do not have anything negative to say about Ziflow. Everything is top-notch.

Pros

Overall, Ziflow has allowed out team to collaborate on a smaller and large scale through proofing. Also, getting approvals all in one place saves us time and improves efficiency.

Cons

The new version has made uploading proofs more time-consuming. There is a lot of clicking that has to happen and it takes us more time to upload something. I also would like the search and filter function to work more often.

Pros

Love the workflow functionality and version tracking

Cons

All the email notifications I receive if I don't update my communication preferences on each proof.

Pros

Simple to use, it also have a lot of tools to make the proofing of a document a lot better. The video integration is a must.

Cons

Litlle bit difficult for the invited users to find the dashboard.

Alternatives Considered

Frame.io and GoVisually

Reasons for Choosing Ziflow

To improve quality and effiency of our workflow

Switched From

Adobe Acrobat Reader

Reasons for Switching to Ziflow

It was theBest tool and had a great price

Pros

Ziflow's search function makes it really easy to quickly go back and view projects. Of course, your file names should be specific in the first place but if your projects are labelled correctly, searching will be a breeze.

Cons

It was great but there was recently a radical visual overhaul that was unexpected. It will take some getting used to but hopefully it's for the best and I discover new and faster ways to improve my work flow.

Pros

Everyone involved in the project can review, comment, approve and collaborate in one place in a really efficient and effective way. This has resulted in less stress and time managing changes and proofing.

Cons

Hard to pick one negative to be honest but sometimes proofs with a similar name can cause issues between Ziflow and ASANA so you need to be careful how you name files in both.

Alternatives Considered

Adobe Workfront

Reasons for Switching to Ziflow

Preferred the user interface

Pros

I like how easy it is to upload and export drafts/proofs and upload new versions. It is easy to navigate the site, and check other drafts/proofs for client convenience.

Cons

The live tours and a bit challenging to work off of, as they take screenshots, and it's difficult to follow the edits for other reviewers. Not as simple as a still image. It's also just a tad tricky clicking the comments to appear. Also, when you are uploading, sometimes the files don't go in order, so I need to manually make sure they are in order for compare mode.

Pros

Ziflow replaced a tedious workflow of generating PDFs and sending emails back and forth to dozens of stakeholders. Our design team had to manage hundreds of emails in multiple threads. Ziflow makes this process easy for our non-technical users through the comment and markup toolsets. The versioning helps us stay on track and organize our revisions without losing the archives or having to sift through emails or written comments.

Cons

Occasionally we have issues with the markup tool placing comments in the wrong locations in the document.

Alternatives Considered

Adobe Workfront

Pros

It´s easy to collaborate across companies within the same tool

Cons

It´s not possible to edit the original proof - it only works for proof reading

Pros

Ziflow makes it way easier to keep track of comments/feedback and versions. It's enables be to be more efficient and productive with my time.

Cons

The new layout is a bit confusing. Sometimes a window will disappear when a new version is created.

Pros

Ziflow is a great, easy to use program that helps keep our team organized. We have many rounds of review that need to happen and ziflow makes that process much easier.

Cons

Occasionally ziflow will become slow and it can take awhile for proofs to upload but it is infrequent.

Pros

Ease of use. Speed of process. The ability to manage projects from anywhere, anytime. The ability to collaborate on projects when unable to meet in person.

Cons

I honestly have no negatives. Ziflow works as advertised and we've found it invaluable.

Pros

Tracking and set-up of proofs. Version control and electronic signatures.

Cons

Has so many features- can be overwhelming to get started.