--- description: Review of Ayoa Software: system overview, features, price and cost information. Get free demos and compare to similar programs on Software Advice Ireland. image: https://gdm-localsites-assets-gfprod.imgix.net/images/software_advice/og_logo-55146305bbe7b450bea05c18e9be9c9a.png title: Ayoa | Reviews, Pricing & Demos - SoftwareAdvice IE --- Breadcrumb: [Home](/) > [Task Management Software](/directory/1412/task-management/software) > [Ayoa](/software/187114/Ayoa) # Ayoa Canonical: https://www.softwareadvice.ie/software/187114/Ayoa Page: 1 / 10\ Next: [Next page](https://www.softwareadvice.ie/software/187114/Ayoa?page=2) > Ayoa is a creative, intuitive project management and productivity solution built for businesses, institutions and individuals across a wide range of sectors including education, professional services, creative industries, and beyond\! Key features include idea management through mind mapping and a dedicated Idea Bank, Kanban-style workflow boards, customisable categories and views, gamification elements to support consistent work and study habits, and optional AI-powered assistance for planning and idea generation. Ayoa helps users map out their ideas and turn these into actions using Kanban-style task boards to plan phases, assign actions and track progress from start to finish. Alongside this, a Gantt Timeline view supports schedule-driven planning for more complex, multi-stage projects, while a Canvas view offers a more spatial, visual way to organise work for those who think non-linearly. Users can switch freely between these project views depending on the task at hand, rather than being locked into a single way of working, and link together mind maps with whiteboards and task boards to create an holistic overview of end to end projects - from the initial spark of an idea through to its implementation. At the core of the platform sits a central workspace where users can capture ideas as mind maps, upload images, files and attachments, set reminders and deadlines, and interact with team members, keeping communication tied directly to the work itself rather than scattered across separate messaging tools. Audit logs of every task are embedded in each action, showing historical discussions and decisions, so nothing is lost. Ayoa also creates executive summaries in Document view, and provides exports in many formats to support presentations, essay writing and reporting. Ayoa celebrates your progress through task completion and streak tracking, help maintain motivation and momentum through visual milestone marking, helping you to stay on track and reward your achievements. Ayoa also supports collaboration between users on different plans: free-tier users can work directly alongside paid subscribers, making it straightforward to bring a wider team, class, or family group into a shared project. Accessibility and neurodiversity-friendly design are built into the platform throughout, with customisable fonts, colours, and layouts supporting a range of thinking and working styles. Ayoa is cloud-based and hosted on trusted, critical infrastructure with strict data protection protocols embedded throughout its design and operation. A full-featured web version sits alongside native desktop and mobile applications for iOS and Android, so users can access their work from wherever they are. Data is handled in line with UK GDPR, and Ayoa holds Cyber Essentials+ and ISO 27001:2022 certification, as well as working to the new global AI ISO standard (ISO 42001:2023). Services are typically offered on a per-user, per-month subscription basis, with annual plans and larger team susbscriptions available. Ayoa is supported 24/7 via AI chat, and in core business hours by its passionate and friendly support team. You can arrange Ayoa licenses through the website, the Ayoa team, or the extended resellers via the UK Government programmes Disabled Students Allowance and Access to Work. > > Verdict: Rated **4.5/5** by 206 users. Top-rated for **Likelihood to recommend**. ----- ## Quick Stats & Ratings | Metric | Rating | Detail | | **Overall** | **4.5/5** | 206 Reviews | | Ease of Use | 4.3/5 | Based on overall reviews | | Customer Support | 4.5/5 | Based on overall reviews | | Value for Money | 4.3/5 | Based on overall reviews | | Features | 4.3/5 | Based on overall reviews | | Recommendation percentage | 80% | (8/10 Likelihood to recommend) | ## About the vendor - **Company**: OpenGenius - **Location**: Penarth, UK - **Founded**: 2013 ## Commercial Context - **Starting Price**: £10.00 - **Pricing model**: Per User (Free version available) (Free Trial) - **Pricing Details**: Ayoa can be accessed via a free tier, which excludes AI functionality and includes limited access to Mind Maps and other project features. Upgrades to Ayoa Ultimate grant access to AI features (optional), unlimited Mind Maps and associated project boards spanning Kanban, Gantt Timeline, Canvas view (unique to Ayoa) and Whiteboards. - **Target Audience**: Self Employed, 2–10, 11–50, 51–200, 201–500, 501–1,000, 1,001–5,000, 5,001–10,000, 10,000+ - **Deployment & Platforms**: Cloud, SaaS, Web-based, Mac (Desktop), Windows (Desktop), Android (Mobile), iPhone (Mobile), iPad (Mobile) - **Supported Languages**: Arabic, Brazilian Portuguese, Chinese, English, French, German, Hindi, Irish, Italian, Japanese, Korean, Malay, Polish, Spanish, Thai, Traditional Chinese, Ukrainian, Welsh - **Available Countries**: Afghanistan, Albania, Algeria, American Samoa, Andorra, Angola, Anguilla, Antigua & Barbuda, Argentina, Armenia, Aruba, Australia, Austria, Azerbaijan, Bahamas, Bahrain, Bangladesh, Barbados, Belarus, Belgium and 209 more ## Features - @mentions - AI Copilot - AI Text Generation - AI Text Summarization - API - Access Controls/Permissions - Action Management - Activity Tracking - Activity/News Feed - Adaptive Learning - Agile Methodologies - Alerts/Notifications - Approval Process Control - Archiving & Retention - Assignment Management - Backlog Management - Baselining / KPIs - Brainstorming - Budget Management - Bug Tracking ## Integrations (4 total) - Dropbox - Google Calendar - Google Contacts - Google Drive ## Support Options - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - Chat ## Category - [Task Management Software](https://www.softwareadvice.ie/directory/1412/task-management/software) ## Related Categories - [Task Management Software](https://www.softwareadvice.ie/directory/1412/task-management/software) - [Marketing Project Management Software](https://www.softwareadvice.ie/directory/1815/marketing/software) - [Project Management Software for Small Business](https://www.softwareadvice.ie/directory/3618/small-business/software) - [Nonprofit Project Management Software](https://www.softwareadvice.ie/directory/3863/nonprofit/software) - [Project Management Software](https://www.softwareadvice.ie/directory/4430/project-management/software) ## Alternatives 1. 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[Bitrix24](https://www.softwareadvice.ie/software/128326/bitrix24) — 4.2/5 (1005 reviews) ## Reviews ### "The best planning solution for visual spatial thinkers, multitalented and neurodiverse entrepreneurs" — 5.0/5 > **Mignon** | *17 August 2022* | Education Management | Recommendation rating: 10.0/10 > > **Pros**: The flexibel visual approach suites my way of bringing structure into my ideas and plans. > > **Cons**: the price development and handling of it and the way the support does not really support when one wants to become an affiliate. > > Best app despite of customer support. ----- ### "Some initial friction using certain tools but all features turn out great" — 4.0/5 > **Brady** | *7 July 2020* | Computer Software | Recommendation rating: 6.0/10 > > **Pros**: The Mind Mapper, I like its value add, its effectiveness, and it's very easy to use; the auto-layout is especially quick and easy with just two main hot-keys, "child" and "sibling", and spacing and layout are done for you immediately. > > **Cons**: As little as I have used it, I could find no quick-and-smooth, Ayoa way of moving tasks from a Mind Map to a task board, which I believe is quite a valuable function. After mapping tasks in the Mind Map, my next step is a linear, ordered list of all tasks in one big, hierarchical list I can export for my Pomodoro tracker, Pomodone. Something else I'm more enamoured with in PomoDone is how many task management systems it integrates with, like Trello. I know you have a review somewhere where the user quickly switched from Trello to Ayoa, but for many, a nice, quick switch to Ayoa requires lots of work with the outgoing task system. You should try winning with a great product and not excluding competitors from your integrations. > > Frustrating, then manically positive, then some residual frustrations, but small vs my Mind Mapper's positives. ----- ### "Great to go from idea to delivery" — 5.0/5 > **John** | *9 September 2019* | Education Management | Recommendation rating: 10.0/10 > > **Pros**: Easy on the eye and to use. Either has or will have all the funtionality needed to recognise tasks and sub tasks needed to manage any project with others as needed. Suitable and easy reminder system that works across platform:web, desktop, phone: android or iphone, tablet. You can turn emails into tasks and add timing, importance, due dates and repeats as you do so - the email can be seen in the task. Multiple views which can be filtered so you can get overview or closely focused view. > > **Cons**: The last couple of updates have removed some minor issues that were an negative. > > I have been using mindmapping software and project management and task apps for 30 years and this has been the best experience ----- ### "Project Management Getting Yourself Organised Made Simple With Drop Task" — 5.0/5 > **Noel** | *30 October 2018* | Food Production | Recommendation rating: 10.0/10 > > **Pros**: Drop Task after watching some excellent easy to understand tutorials is not only easy to use but works better than many other expensive projects management systems costing many times more with a lengthy learning curve. Drop Task is great for getting you organised as an individual, both personal and business but incredible in involving all those who play a part in the overall project. > > **Cons**: Don't dive in without going through the easy to follow tutorials as they will allow you to set up from the outset the best fit for your planned outcome. Personally I use Drop Task with iMindmap software and it's an unbelievable combination, but that's personal choice. > > Once in a lifetime, you come across a piece of software, that once you start using, you wonder how you managed without it, and Drop Task is it\! Daily email reminders/to do's delivered to your email keep you on track and other people involved in the project are prompted to fulfil and meet their input, ensuring the project is always on course. ----- ### "I love DropTask" — 5.0/5 > **Helen** | *31 October 2018* | Nonprofit Organisation Management | Recommendation rating: 10.0/10 > > **Pros**: There's so many features to like - it is visual and can be made to look just how I want, and I love the new planner which helps me nail down my priorities. > > **Cons**: Adding a document to a task is a bit clunky, I'd rather go to the linked file in its native app or on my computer than bring it into DropTask. I would also like the task sidebar to have more space, as the boxes for writing updates here are quite small and you have to scroll a long way down. Perhaps an update would offer the opportunity to open up the task sidebar into a full screen view? > > It gives me a birds eye view of all of the things I need to pay attention to, and helps me focus in on them when I need to. I can collaborate and see where tasks are, and get things done. ----- Page: 1 / 10\ Next: [Next page](https://www.softwareadvice.ie/software/187114/Ayoa?page=2) ## Links - [View on SoftwareAdvice](https://www.softwareadvice.ie/software/187114/Ayoa) ## This page is available in the following languages | Locale | URL | | de | | | en | | | en-AU | | | en-GB | | | en-IE | | | en-NZ | | | fr | | ----- ## Structured Data