--- description: Review of ApprovalMax Software: system overview, features, price and cost information. Get free demos and compare to similar programs on Software Advice Ireland. image: https://gdm-localsites-assets-gfprod.imgix.net/images/software_advice/og_logo-55146305bbe7b450bea05c18e9be9c9a.png title: ApprovalMax | Reviews, Pricing & Demos - SoftwareAdvice IE --- Breadcrumb: [Home](/) > [Accounting Software](/directory/4220/accounting/software) > [ApprovalMax](/software/195286/approvalmax) # ApprovalMax Canonical: https://www.softwareadvice.ie/software/195286/approvalmax Page: 1 / 2\ Next: [Next page](https://www.softwareadvice.ie/software/195286/approvalmax?page=2) > ApprovalMax is an award-winning B2B software platform used by 20,000+ businesses around the world to build robust financial controls. It streamlines the approval process by allowing users to create automated workflows to approve bills and invoices. ApprovalMax integrates with platforms such as Xero, QuickBooks Online, and Oracle NetSuite to unlock powerful efficiencies for accounts payable and accounts receivable functions in any finance team. > > Verdict: Rated **4.7/5** by 30 users. Top-rated for **Likelihood to recommend**. ----- ## Quick Stats & Ratings | Metric | Rating | Detail | | **Overall** | **4.7/5** | 30 Reviews | | Ease of Use | 4.7/5 | Based on overall reviews | | Customer Support | 4.5/5 | Based on overall reviews | | Value for Money | 4.6/5 | Based on overall reviews | | Features | 4.6/5 | Based on overall reviews | | Recommendation percentage | 90% | (9/10 Likelihood to recommend) | ## About the vendor - **Company**: ApprovalMax ## Commercial Context - **Starting Price**: US$59.40 - **Pricing model**: Flat Rate (Free Trial) - **Pricing Details**: Differs per integration (Xero, QuickBooks Online, and NetSuite). Different plans available (Standard, Advanced, Premium). - **Target Audience**: Self Employed, 2–10, 11–50, 51–200, 201–500, 501–1,000, 1,001–5,000, 5,001–10,000, 10,000+ - **Deployment & Platforms**: Cloud, SaaS, Web-based, Android (Mobile), iPhone (Mobile), iPad (Mobile) - **Supported Languages**: English - **Available Countries**: Afghanistan, Albania, Algeria, American Samoa, Andorra, Angola, Anguilla, Antigua & Barbuda, Argentina, Armenia, Aruba, Australia, Austria, Azerbaijan, Bahamas, Bahrain, Bangladesh, Barbados, Belarus, Belgium and 208 more ## Features - API - Access Controls/Permissions - Accounting - Accounting Integration - Accounts Payable - Accounts Receivable - Activity Tracking - Aging Tracking - Alerts/Escalation - Alerts/Notifications - Approval Process Control - Approval Workflow - Audit Management - Audit Trail - Billing & Invoicing - Business Process Automation - Cash Flow Management - Client Management - Collaboration Tools - Commenting/Notes ## Integrations (6 total) - Airwallex - Dext - NetSuite - QuickBooks Online - Slack - Xero ## Support Options - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - Chat ## Category - [Accounting Software](https://www.softwareadvice.ie/directory/4220/accounting/software) ## Related Categories - [Accounting Software](https://www.softwareadvice.ie/directory/4220/accounting/software) - [Optical Character Recognition (OCR) Software](https://www.softwareadvice.ie/directory/4291/ocr/software) - [Procurement Software](https://www.softwareadvice.ie/directory/249/procurement-software/software) - [Procure to Pay Software](https://www.softwareadvice.ie/directory/4436/procure-to-pay/software) - [Accounts Payable Software](https://www.softwareadvice.ie/directory/1851/accounts-payable/software) ## Alternatives 1. [QuickBooks Online](https://www.softwareadvice.ie/software/393202/quickbooks-online) — 4.3/5 (8511 reviews) 2. [Stampli](https://www.softwareadvice.ie/software/414803/stampli) — 4.8/5 (463 reviews) 3. [Xero](https://www.softwareadvice.ie/software/2976/xero) — 4.4/5 (3318 reviews) 4. [QuickBooks Enterprise](https://www.softwareadvice.ie/software/49801/qb-enterprise) — 4.5/5 (20669 reviews) 5. [QuickBooks Desktop](https://www.softwareadvice.ie/software/17316/quickbooks-pro) — 4.4/5 (2570 reviews) ## Reviews ### "Revolutionary Tool" — 5.0/5 > **Verified Reviewer** | *14 May 2024* | Hospital & Health Care | Recommendation rating: 10.0/10 > > **Pros**: I love how easy it is to view invoices, purchase orders, etc. Great to see who else has reviewed and approved in the workflow. Seamless, quick and easy. Such a huge time saver, but this also ensures a clear audit trail\! > > **Cons**: Search functions could improve slightly, but this is very minor. > > Love this tool. It is a huge time saver, the audit trails are fantastic. Very reliable and easy to use. ----- ### "ApprovalMax - Game Changer" — 5.0/5 > **💡 Brend** | *19 November 2024* | Accounting | Recommendation rating: 10.0/10 > > **Pros**: The simplicity of setting up a client with approval workflows > > **Cons**: The Slack integration is great for being notified of new bills to approve. But unfortunately you still need to have email notifications turned on. I'm sure they'll fix this soon. > > ApprovalMax has been transformative not only for our own operations but also in the accounts payable services we provide to clients. Getting ApprovalMax up and running is quick and straightforward. With just a few clicks, it connects to Xero (and also integrates seamlessly with Netsuite, QuickBooks, and CIN7), allowing us to set up customised approval workflows. These workflows can be as simple or as complex as needed, accommodating multi-level approvals with ease. Once configured, the system takes over, and approvers receive email notifications whenever a bill is awaiting approval. By importing budgets into Xero, approvers can immediately see the budget impact of each approval, a feature I find particularly useful for tracking expenses against budget in real-time. When a bill is approved, ApprovalMax automatically attaches a full audit trail in Xero, greatly simplifying our interactions with auditors, especially for our not-for-profit clients. With ApprovalMax, we’ve completely eliminated paper processes and gained oversight into pending approvals, enabling us to close month-end faster and more efficiently. Whenever I’ve needed support, the ApprovalMax customer service team has been prompt, knowledgeable, and responsive, making the experience even smoother. ----- ### "Value for Money controls" — 4.0/5 > **Tim** | *18 February 2019* | Education Management | Recommendation rating: 8.0/10 > > **Pros**: Easy to implement and interacts seamlessly with XERO > > **Cons**: Inability to accept authorisation by any one of several potential authorisers > > ApprovalMax has been welcomed by all users so far as it simplifies and clarifies the purchase approval purchase and excuses non-finance staff from having to use the finance system to do their jobs. That in turn reinforces our segregation of duties and keeps the auditors happy. ----- ### "XERO Loves Approval Max & So Do We" — 5.0/5 > **Joao** | *22 July 2024* | Entertainment | Recommendation rating: 10.0/10 > > **Pros**: Ease of use and administration Visually pleasing Great back off support > > **Cons**: It would be great to get a summary report of all approved POs in a 24 hour period in the same format as the PO approval email sent to an individual who is not part of any workflows ----- ### "Full financial control system" — 5.0/5 > **Lara** | *5 August 2024* | Accounting | Recommendation rating: 9.0/10 > > **Pros**: ApprovalMax is great if you have a team or separate finance team/external sign-off. It’s intuitive to use, easy to build workflows \& a great app for approvers. The new features such as Capture, means you can deal with the whole approval process directly in the app, making it easier for users. It has good reporting including auditing for fraud purposes. Features such as being able to temporarily assign another approved when on holiday \& have ‘either/or’ approval chains means it avoids bottlenecks. > > **Cons**: The partner dashboard isn’t the best for practices \& seeing all your clients \& subscriptions. Sometimes the set up can take a bit of time. > > I’d definitely recommend it if you’re struggling to keep track of what’s going on, have budgets to track \& need internal sign off. Having everything in one place, you can give staff access to ApprovalMax rather than the accounting system. They run regular demos \& live webinars for support purposes as well. ----- Page: 1 / 2\ Next: [Next page](https://www.softwareadvice.ie/software/195286/approvalmax?page=2) ## Links - [View on SoftwareAdvice](https://www.softwareadvice.ie/software/195286/approvalmax) ## This page is available in the following languages | Locale | URL | | en | | | en-AU | | | en-GB | | | en-IE | | | en-NZ | | ----- ## Structured Data