--- description: Review of Whatspot Software: system overview, features, price and cost information. Get free demos and compare to similar programs on Software Advice Ireland. image: https://gdm-localsites-assets-gfprod.imgix.net/images/software_advice/og_logo-55146305bbe7b450bea05c18e9be9c9a.png title: Whatspot | Reviews, Pricing & Demos - SoftwareAdvice IE --- Breadcrumb: [Home](/) > [Meeting Room Booking Systems](/directory/4617/meeting-room/software) > [Whatspot](/software/220702/whatspot) # Whatspot Canonical: https://www.softwareadvice.ie/software/220702/whatspot Page: 1 / 4\ Next: [Next page](https://www.softwareadvice.ie/software/220702/whatspot?page=2) > Whatspot is a booking platform for organizations that share physical spaces and resources. It brings room booking, desk booking, parking reservations and shared-resource booking into one system for employees, members, visitors and communities. Whatspot is designed for two closely related use cases that are often separated by traditional software: workplace booking and shared-space booking. Offices can manage meeting rooms, hot desks, parking spaces and shared assets for employees. Coworking spaces, schools, libraries, community centers, sports facilities and event venues can make rooms and facilities available to members, visitors or the public. Organizations that need both internal and external booking can manage these workflows in the same platform instead of maintaining separate tools. The core model is resource-based. Administrators create bookable spaces or resources, define when they are available and control who can reserve them. Users see current availability and book through the web or mobile apps. QR codes can connect a physical room, desk or resource directly with its booking flow. Interactive floorplans help people find and reserve desks, rooms or parking visually. Booking rules help organizations govern shared capacity without turning every reservation into manual administration. Administrators can define operating hours, booking schedules, duration limits, quotas, access permissions and approval workflows. Check-in can support spaces where organizations need to distinguish a reservation from actual use. Recurring bookings support regular room and resource use. Public booking is part of the same resource-booking model. External visitors do not need to become ordinary internal users simply to reserve an available space. This makes Whatspot suitable for community rooms, classrooms, coworking meeting rooms, sports facilities, shared offices and other environments where bookable spaces are used by a mixture of employees, members and guests. For workplace teams, Whatspot provides a focused alternative to broad enterprise workplace-management suites. It covers the operational job of making desks, meeting rooms, parking and shared assets easy to find, reserve and govern without requiring an organization to adopt a large workplace stack. For shared-space operators, it goes beyond a basic appointment scheduler because the system is centered on physical rooms, spaces and resources rather than one-to-one service appointments. Whatspot works alongside Microsoft 365, Microsoft Teams, Google Workspace and calendar workflows. Approved reservations can be synchronized with connected calendars. The platform is available on web and mobile, supports QR booking and multiple languages, and is designed to be configured without a lengthy implementation project. Typical Whatspot users include small and midsize offices, hybrid workplaces, coworking operators, schools and universities, libraries, municipalities, community organizations, nonprofit facilities, sports organizations and venues. The common requirement is not industry-specific: they need a clear source of availability for shared physical capacity and a practical way to let the right people book it under the right rules. Whatspot therefore sits between two extremes. A shared calendar may be sufficient when a few rooms are used informally, but it becomes difficult to manage when access rules, approvals, public users, QR booking, check-in, desks, parking or multiple resource types are involved. At the other end, a full enterprise workplace platform can introduce functionality and implementation overhead that smaller organizations or focused facility teams do not need. Whatspot concentrates on the booking layer itself: shared spaces that are easy to discover, reserve and manage. > > Verdict: Rated **4.7/5** by 56 users. Top-rated for **Likelihood to recommend**. ----- ## Quick Stats & Ratings | Metric | Rating | Detail | | **Overall** | **4.7/5** | 56 Reviews | | Ease of Use | 4.8/5 | Based on overall reviews | | Customer Support | 4.8/5 | Based on overall reviews | | Value for Money | 4.7/5 | Based on overall reviews | | Features | 4.4/5 | Based on overall reviews | | Recommendation percentage | 90% | (9/10 Likelihood to recommend) | ## About the vendor - **Company**: Whatspot ## Commercial Context - **Starting Price**: US$22.00 - **Pricing model**: Usage Based (Free version available) (Free Trial) - **Pricing Details**: Whatspot offers a Free Forever plan for small setups with basic booking needs. Paid plans follow two paths: Shared Spaces for venues booked by visitors, members, and communities, with public booking and approval workflows; and Workspaces for employees booking desks, meeting rooms, parking, and other workplace resources. Pricing scales primarily with the number of bookable spaces instead of every employee. Monthly, annual, and tailored Enterprise options are available. - **Target Audience**: Self Employed, 2–10, 11–50, 51–200, 201–500 - **Deployment & Platforms**: Cloud, SaaS, Web-based, Android (Mobile), iPhone (Mobile), iPad (Mobile) - **Supported Languages**: Czech, Danish, Dutch, English, French, Georgian, German, Italian, Norwegian, Polish, Portuguese, Spanish, Swedish - **Available Countries**: Afghanistan, Albania, Algeria, American Samoa, Andorra, Angola, Anguilla, Antigua & Barbuda, Argentina, Armenia, Aruba, Australia, Austria, Azerbaijan, Bahamas, Bahrain, Bangladesh, Barbados, Belarus, Belgium and 207 more ## Features - API - Access Controls/Permissions - Activities Booking - Alerts/Notifications - Approval Process Control - Availability Indicator - Availability Management - Availability Settings - Booking Management - Booking Notes - Calendar Integrations - Calendar Management - Calendar Scheduling - Calendar Sync - Categorisation/Grouping - Class Scheduling - Common Space Booking - Confirmations/Reminders - Custom Booking Page - Customisable Forms ## Integrations (3 total) - Calendar 365 for Dynamics - Google Calendar - Microsoft Outlook ## Support Options - Email/Help Desk - FAQs/Forum - Knowledge Base - Chat ## Category - [Meeting Room Booking Systems](https://www.softwareadvice.ie/directory/4617/meeting-room/software) ## Related Categories - [Space Management Software](https://www.softwareadvice.ie/directory/4723/space-management/software) - [Scheduling Software](https://www.softwareadvice.ie/directory/4738/scheduling/software) - [Appointment Scheduling Software](https://www.softwareadvice.ie/directory/4731/appointment-scheduling/software) - [Online Booking Systems](https://www.softwareadvice.ie/directory/432/reservation/software) - [Meeting Room Booking Systems](https://www.softwareadvice.ie/directory/4617/meeting-room/software) ## Alternatives 1. 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But already beforehand was explained to me an idea of where the development team is oriented which I think was a positive point and helped me decide in to buy the product. > > Nothing less than exceptional service and dedication to the product they have. They are and should be proud of what they built. ----- ### "WhatSpot review by Impact Initiatives (a UK charity)" — 5.0/5 > **Anoush** | *9 April 2026* | Civic & Social Organization | Recommendation rating: 10.0/10 > > **Pros**: User friendly, clean interface, great functionality, per spot pricing rather than per user, highly responsive and friendly customer support. > > **Cons**: I would appreciate if there was the ability to assign users to different teams and for the teams to appear colour coded in individual spot calendars. Also it would be good if people within teams had the ability to amend or cancel bookings made by other people within their team. > > We were looking for a suitable replacement for Skedda after they decided to change their pricing model and the annual cost was set to quadruple. WhatSpot has all the functionality we're looking for as an online room booking utility and is much cheaper than Skedda due to their fair pricing model. ----- ### "The best Reservation and Booking software" — 5.0/5 > **Richard** | *23 June 2022* | Research | Recommendation rating: 10.0/10 > > **Pros**: A very friendly and easy to use software for reservation and booking > > **Cons**: There is no single con about this software > > Whatspot is simply incredible software for reservation/booking ----- ### "Review of W" — 3.0/5 > **Kari** | *16 February 2024* | Education Management | Recommendation rating: 2.0/10 > > **Pros**: The calendar and booking. The spots make it possible for us to spearate booking between our locations. > > **Cons**: I miss the automatic reply feature for our users. I also can't change my email address, the one I receive notifications at. I would really like to do this. Additionally, I want the option for participants to be approved on their first booking, without needing approval for subsequent bookings. I also miss information om how to get help with problems. ----- ### "happy to have found it" — 4.0/5 > **mirari** | *25 March 2026* | Research | Recommendation rating: 8.0/10 > > **Pros**: Easy to use, to share, to follow,.... Great features. All you need from an app to organise spots. I also like the fact that you can add photos of the rooms (and information regarding the equipment, etc...) > > **Cons**: when you make a reservation the hour to be set ´-its at the end of the day- and need to scroll it down to reach "working hours". > > Very happy with the use and the visualisation. Plus I have also received possitive feedback from the users. ----- Page: 1 / 4\ Next: [Next page](https://www.softwareadvice.ie/software/220702/whatspot?page=2) ## Links - [View on SoftwareAdvice](https://www.softwareadvice.ie/software/220702/whatspot) ## This page is available in the following languages | Locale | URL | | de | | | en | | | en-AU | | | en-GB | | | en-IE | | | en-NZ | | | fr | | ----- ## Structured Data