About Todoist

Todoist is a to-do list and task manager for professionals and small businesses. Combining tasks, projects, comments, attachments, notifications, and more, Todoist lets users streamline their personal and team productivity and work more effectively. Users can manage projects and collaborate with other team members using the board or list view. In Todoist, every user can take control of their own work productivity by combining powerful labels, filters, and sorting to create productivity workflows that suite them. Adding one-off or recurring tasks on the go is easy with natural language such as "Review latest product design on Tuesday" or "Check marketing spend every last Friday at 10am". Todoist is available on every device and integrates with many third party work and productivity apps. Todoist apps are available on web, mobile devices (iOS, iPad & Android), desktops (Windows, Mac, Linux), email inboxes (Gmail & Outlook), and web browsers (Google Chrome, Firefox, & Safari). Integrate Todoist with Google Calendar, Dropbox, Zapier, and many more. There is a freemium plan available, a Todoist Pro plan for individuals, and a Todoist Business plan for small teams.
Todoist Software - Todoist activity log
Todoist Software - Todoist calendar integration
Todoist Software - Todoist templates
Todoist Software - Todoist web design prototype
Todoist Software - Todoist activity log - thumbnail
Todoist Software - Todoist calendar integration - thumbnail
Todoist Software - Todoist templates - thumbnail
Todoist Software - Todoist web design prototype - thumbnail

Todoist pricing

Todoist has a free version and offers a free trial.

Starting Price:
Not provided by vendor
Free Version:
Yes
Free trial:
Yes

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Todoist Reviews

Feature rating

Value for Money
4.5
Functionality
4.4
Ease of Use
4.6
Customer Support
4.4
5 reviews of 1,711 View all reviews
Darien
  • Industry: Religious Institutions
  • Company size: 11-50 Employees
  • Used Daily for 2+ years
  • Review Source
Value for Money
5
Features
4
Ease of Use
5
Customer Support
5

5
Reviewed on 10/1/2021

Todoist is a powerful, intuitive to-do list application with many features & only a few flaws

Overall, Todoist has been a life-saver, allowing me to simplify my work life and organize the numerous projects & tasks I have to juggle. While it can be complicated at times and lacks certain features I would love to see, it is the best project management app I've ever used, and I would sorely miss it if Todoist were to be shut down.

Pros

Todoist has simplified my work life - helping to organize all my tasks, projects, and meetings in a simple way that ensures no project is missed. While there is a bit of a learning curve to figure out how to best utilize & organize the platform, the simplicity of it's core features makes it easy for anyone to pick up and use. You are able to hop on their website or app and add a task in an instant; with the ability to schedule the due date, priority, and set it up in a specific project very quickly using their shortcuts. With their team collaboration features, you are also able to assign specific tasks to specific people, allowing for quick and ease collaboration and project management. Plus, Todoist offers numerous templates that help facilitate setup, and a very simple "Karma" rewards system that helps encourage use (and helps make you feel accomplished).

Cons

Todoist offers numerous systems, but unfortunately it can be a bit of a learning curve to learn all the shortcuts (especially when they change periodically) and an effective way to organize the projects & tags. As well, while they offer simple ways to import their templates and allow you to export templates of your own, they don't offer a simple cloud storage solution for those templates - so to load an exported template, you need to download it, keep it, and reupload it when needed. Lastly, they lack the ability to setup certain types of tasks; such as a task with subtasks that all repeat weekly - currently you can schedule them all to happen each week, but the subtasks end up getting listed as full tasks on the due date.

Alternatives Considered

Any.do and Microsoft To Do

Reasons for Switching to Todoist

Todoists simplicity & features set it apart above the rest
Maszni
  • Industry: Entertainment
  • Company size: 1,001-5,000 Employees
  • Used Daily for 1+ year
  • Review Source
Value for Money
4
Features
3
Ease of Use
5
Customer Support
4

4
Reviewed on 22/3/2021

Get organized with Todoist

I need a simple software that i can relied on to managing my days, and Todoist is the best option for that objective. It can be connected or integrated with Google Assistant which will remind me of my event on my calendar with it voice.

Pros

The best thing that i really like is it can be access from various device and no need to install the software into the device. I use it as my organizer to schedule, remind and organized all my daily task and to-do list, either for my work task or for my personal task. It is not packed with feature like other project management software, but still can get the work done.

Cons

It lacked of feature that i need and sometimes it is quite frustrating and i have to using other software to get it done. Other than that, It is very helpful in reminding and scheduling my day and not too expensive to subscribing its premium plan.

Saloni
  • Industry: Research
  • Company size: Self Employed
  • Used Daily for Free Trial
  • Review Source
Value for Money
3
Features
3
Ease of Use
5
Customer Support
0

3
Reviewed on 3/9/2022

If you use windows — go for it!

I would have gone forward with Todoist if I was only using windows and android. But the fact that it does not utilise some of the very distinctive functionalities that task managers on apple OS can was a big kill for me.

Pros

It could be used across various devices and operating systems. Also, the user guides for project management are exceptionally good! There’s a wide range of project templates that the company offers.

Cons

It does not integrate well with the apple ecosystem as other task managers such as Omnifocus and Things 3 do. I would have liked a drag and drop option for email in this task manager. I would have also liked to have my calendar integrated in the day view and not in a separate tab. The interface could have been more minimalistic.

Sarah
  • Industry: Information Technology & Services
  • Company size: 10,000+ Employees
  • Used Daily for 2+ years
  • Review Source
Value for Money
5
Features
5
Ease of Use
5
Customer Support
4

5
Reviewed on 9/6/2022

A Great Way to Keep Yourself Organized and Productive

It has a lot of wiggle room. Jobs may be broken down into smaller tasks, and each task can be scheduled. Custom categories can be created by you. On the go, there's an app to keep track of things. Has access to a wide range of equipment. And you'll get daily email reminders, with a lot of encouragement, as well.

Pros

Todoist is a simple task management tool. Todoist may be accessed from a variety of devices. There are two ways to access it: online and on the go. User satisfaction will be enhanced by the fact that data is synchronized and may be modified simply. Managing task lists is a breeze because to the user-friendly layout, which makes it easy to find the most important features. It is possible to prioritize activities in Todoist, as well as add comments to each job and estimate the amount of time it will take to finish it.

Cons

You have to keep going and be aggressive in order to succeed. A to-do list might start to feel like simply another thing to check off your list if you aren't actively interested in it. That's not Todoist's fault, though. But if you're serious about utilizing it, you'll need to put in the time and effort.

Ed
  • Industry: Music
  • Company size: Self Employed
  • Used Daily for 1+ year
  • Review Source
Value for Money
5
Features
5
Ease of Use
5
Customer Support
0

5
Reviewed on 23/8/2022

An invaluable tool

Todoist allows me to create a template for weekly recurring tasks in my work, to assign dates to time-driven tasks, to limit my view to only tasks in a certain category, and generally excels at all I need from a task manager.

Pros

Todoist has proven to be the best task manager I've found. Having tried many others, Todoist is the first one that has had staying power for me. I continue to use it daily and can't imagine a better solution to my needs. I continue to learn new features the app offers and am always impressed with how richly featured the app is.

Cons

None come to mind. I've been able to achieve anything I needed to within the software.

Alternatives Considered

Microsoft OneNote and Things

Reasons for Switching to Todoist

I have found Todoist to be the most intuitive of all the task managers I've tried, and I have yet to max out its potential for my work.

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