Toodledo

Pros

The toodledo software is a note-taking and task management application. It has helped me a lot to increase my productivity in one year. My results are very positive with this software.

Cons

With this software I have not seen any disadvantages. It works very well and perfectly.

Pros

With Toodledo, I can easily create task and to-do list. It is simple to prioritize tasks according to their level of importance with Toodledo. I can easily track progress of my to-do list and task with this tool.

Cons

I haven't encountered any shortcomings when using Toodledo.

Pros

I like all the options for tasks, repeating tasks, due date and time and the fact that I can see how my day is planned on iCal. I also like to have alarms so I don't forget to do something if I'm busy with something else.

I also like folders and tags and I use those a lot.

Cons

The one feature I asked a long time ago was the ability for the repeat function to repeat on a certain date, such as 1st of the month or last day. I was told it would be looked at, but it's been over 3 years and nothing has changed.

Pros

It is very easy to use, good reminders, good way to order tasks according to what you need, long notes can be written for each task, integration with notepad. Availability of outlines, lists and habits which I have never used...

Cons

Web access a bit slow, it used to have a good mac app that is no longer available and I would like it to have it. Lists is not practical for example for a supermarket shopping list, doesn´t let you to check for a product you already bought, but you want to keep to add it if you need it again.

Pros

It has all the fields needed for my task management purposes, so I can customize it for my needs, and also offers the option of removing fields I don't need to prevent the system from getting clunky. Integrates very well with [sensitive content hidden] Getting Things Done system (though I don't follow it integrally), and also allows for time tracking for those who need that feature. I tried a few other systems and Toodledo manages emails with content and attachments best (forwarding emails I get from others, not just emailing myself tasks) which helps with keeping my inbox down to zero.

Cons

Under previous ownership, I became concerned about whether the app would continue to be maintained. New team has taken over and is very responsive, I trust that they will keep my "second brain" running for a long time.

Pros

1) It handles start & due dates exactly as I want them to. Start dates can reflect when I first want the task to appear on my radar, and then a due date can be used only if there is a true deadline. Repeating tasks which have only a start date are handled properly, unlike with many competitors. 2) The custom search ability (paid feature) is very powerful. 3) Tasks are shown in a dense, no-fluff format to maximize the information on a screen - on both mobile app and browser.

Cons

Slow rollout of official iOS app update under the latest ownership. Instead, they have encouraged users to load updates using Testflight (which sidesteps Apple's approval process) during development.

Pros

Easy to use, clear, and integrates well on desktop and phone

Cons

The desktop/app presentation is slightly different which takes a little getting used to at first, but overall works well.

Pros

Simple task entry and easy to customize to exactly what I need.

Cons

It's hard to find fault with Toodledo. It does everything I need and want.

Pros

I've used Toodledo for over a decade and am well pleased with it. It is used every day.

Cons

There is room for improvement in the Goals area. This has been documented and submitted. In my experience, the [sensitive content hidden] do an excellent job of listening, prioritizing, and acting.

Pros

This is the best implementation of Getting Things Done that I've come across. It has all the features you need and just works.

Cons

It can't magically take hand written notes on scraps of paper and add them to my to do list.

Pros

It's a simple, easy to use and yet powerful tool for organizing my work. The best thing about Toodledo is its flexibility. I find that as my task management has evolved, Toodledo has always had the support I need.

Cons

The new subtask features are extremely useful, but so much more could be added in this area! Nesting subtasks would be great!

Pros

The features I use the most, are priority, status, context, start, and due dates, repeat and tags. I like the ways that tasks can be filtered and displayed. The sub task, task cloning, and search functionalities are also great. Exporting and importing tasks with Excel is also very useful.

Cons

It takes a while to load on my phone but that may be because I have over 500 short and long-term, tasks, many of which are repeating.

Pros

Easy to use and great value. I love the way I can can prioritize each task.

Cons

It is fine for my use. Maybe some more integration with other programs but I'm fine with it how it is.

Pros

The ability to sort/categorize tasks by priority to ensure that I meet commitments

Cons

I find nothing that I don't like about Toodledo. It completely meets my needs.

Pros

I like that the app syncs seamlessly and that tasks can be sorted based on my preferences.

Cons

I don't find it missing any important features.

Pros

Collaboration among users on multiple offices

Cons

Needs to self refresh so it is always up to date

Alternatives Considered

Reasons for Switching to Toodledo

Pros

I was absolutely overwhelmed with tasks, scheduled phone calls, and meetings.

One day when I was feeling particularly overwhelmed, I decided to call my most organized friend. She told me about Toodledo.

Toodledo is a task based and calendar based system to keep your life in check. With Toodledo, I have been able to complete 35% to 50% more tasks daily because I am not constantly having to remember everything.

Plus, the system makes checking off the "to do list" items exceptionally easy.

There is a mobile app, but I use only the desktop application. I love waking up every morning and not having to quickly think of everything I should be doing.

Tasks are now easier and more fun to accomplish, so I can say that Toodledo has made my life better.

You can't give a higher compliment for an app than that.

Cons

Unfortunately, customer service has not been as good as I would like. I have asked the same question a few times. No one has ever got back to me. I do hate to criticize Toodledo in any way because I love the app. But I have to tell my own personal experience.

Pros

It is very easy to learn and use. There's no learning curve. Good for use on an individual level.

Cons

We found it difficult to collaborate with others using this software. It lacked many features we needed. Ultimately, we ended up moving to a more robust tool.

Pros

100% multiplatform. It sync's beautifully across multiple devices. 99.99% reliable. I have never had it go dark on me. It is extremely flexible, way more flexible than I need and has the best (largest) notes field of any task app I have ever evaluated. It has kept its simplicity and does not overcomplicate things so it is fast and reliable and easy to add new tasks to the list. Toodledo offers a robust free version that really takes care of everything I actually need in a task list, but I pay for the silver subscription because I value their product and want to help keep it around.

Pros

I love the subtask, and the ability to slice and dice my organizational lists. Toodledo is my go-to tool for organization. I have been a user since 2013. I have researched other methodologies and tools I have not found a better tool.

Cons

Releases have been slow until recently. The company is under new leadership and the frequency and quality of releases have increased.

Pros

Toodledo excels in its simplicity . The setup and general usage are easy and the lack of hassle improves the chances of you using the app continuously . It is easy to automate recurring tasks and you also have the option to just repeat ones from your history .

Cons

The app is a lot more buggy and slow on mobile ,compared to on desktop . The file size limits are too low and general file sharing could be made less complicated .

Pros

Free version provides key features that enable me to track action items and ensure they get completed.

Cons

Tracking on-going action items that shift can be a bit of a job. You have to figure out how you want to use the software and then make it work to your approach.

Pros

It is a very fully featured task manager that offers a lot of customization options and features. Feature wise it is way a head of other popular task managers.

Cons

Development has slowed and the interface is way outdated. They really have not kept up with other players in the game as far as design goes. I wish them well.

Pros

I like that Toodledo has both an app and web version. It is convenient if I am on the computer I can easily access the web version to use.

Cons

The web version is very simplistic. I wish the interface was more like the app version.

Pros

Toodledo has a relatively straightforward list feature with a few options that increase its utility.

Cons

The layout is a bit confusing, too crowded. It's not especially attractive and not really very intuitive for the user.

Pros

Easy of loading tasks,
Tasks linking to goals,
Beautiful feature as Outline

Cons

Can be little colorful like Monday.
Conversion from Outline to Goal and tasks can be easy.

Pros

I don't use it for business. I've been using it for personal use since around 2004 or 2005. When they presented it for mobile as well, I used it even more. What I like most about Toodledo is the presentation of tasks for yesterday, today and tomorrow, next 7 days, next 30 days, etc.. I also keep a lot of history. For example; When did we have the kitchen countertops installed? By whom? How much did it cost at that time? In addition, I admire the very fast synchronization between my mobile to their server(s) then to my desktop.

Cons

I find nothing difficult about using Toodledo, all aspects of it. The learning curve was small, short. I am still using it of course.

Pros

I can list my todo list and attach files. Significantly, a note can be attached to an item that allows nearly 30K letters. This is enormously useful. And, of course, the dates automatically update. I like the separate notes section--which is different from the notes that can accompany the tasks

Cons

The Iphone task list is synchronized with the computer, but it is less intuitive. Also, the "Notes" section -- which in previous versions were present on the Iphone platform -- is no longer present. Unfortunate.

Pros

Synchronicity, ability to use plug and play various fields. Flexible sorting (hotlist). I also use the microphone task creater every day.

Cons

Sub tasks capability is only available at a higher cost. I feel this should be a base level offering.

Pros

Toodledo is adaptable and useful in an informative way.

Cons

Messages saying it is not online, when within a short time I think it is.

Pros

It is a simple yet powerful cross platfrom tool that helps me manage all my life, and work tasks in one place. I use a simplfied GTD method and have been able to set up Toodledo to work perfectly with it

Cons

It is prodably not as cobarative as some other platforms now out ther like Trello or Monday.

Pros

I have all my tasks, thoughts and ideas in one place that I can prioritize and keep track of. This is literally a necessity for me and I love it. It helps me stay very organized.

Cons

It stopped working on my old iPad which was a shame. I guess the latest version may have been no longer compatible with the older iPads. It's a big shame as my iPad still works perfectly, but it no longer works with Toodledo. I used to LOVE using my iPad with Toodledo and I miss that very much. I want a new iPad just to be able to use Toodledo on it, but I can't afford a new iPad at the moment.

Pros

The reason I keep using Toodledo after all these years - there isn't another solution out there that has the features Toodledo has. I've used them all. Every. Single. One. Everything from ToDoist, Trello, to Asana to Clickup to Norton to Evernote - you name it - I've not only used it - but consider myself somewhat of an expert on these types of apps. Nothing even comes close.

Cons

My least favorite thing about Toodledo is the mobile app and the fact that there has been zero support in years.

Pros

So utterly reliable - does the job and never fails

Cons

The interface could be more attractive, but frankly I wouldn't change it at all

Pros

Streamlined and easy to create and edit tasks. Completed tasks remain available for a time for future reference. Good app integration. Best to-do manager on the market.

Cons

Mobile experience has improved. Android app not as full featured as web experience but still quite usable.

Pros

Alignment to GTD methodology and its mobility across all my devices. Because of the different taxonomies available, it doesn't become a cluttered mess like the competitor products allowing you to compartmentalize job functions, personal vs. work life, etc., in one system.

Cons

Bulk changes to a group of tasks are possible but a little clunky.

Pros

The recurring task feature is my most used. The interface is vary intuitive and quick.

Cons

I do not know of anything that Toodledo lacks. I would like the beta version to be promoted to the real version though

Pros

What I like most is the notes / memo function. I keep one for every topic, from medication properties to how to put my skis on.

Cons

Nothing to offer here. I have always been quite pleased.

Pros

Ease of use. It organizes tasks into folders, set deadlines, etc

Cons

Have to re-enter username and password all the times.

Pros

Fantastic organizational tool, allows for sorting and prioritization and mobile app access.

Cons

I don't feel the tool needs anything based on my expectations.

Pros

I love that I can access via the app and via a browser. During my workday I first open my e-mail and then Toodledo - It's open all day as I work. Then when i'm in the field or commuting and think of an idea or something I need to do I can add it via the app.

Cons

I wish I could copy / duplicate checklists. For example I have a standard trip packing list that I wish I could use as a template for every time I have to pack.

Pros

I like it's versatility in categorizing and prioritizing tasks. Every couple of years I adopt a new strategy as to how I organize and think about my tasks and every one of those has been compatible with the options I have in Toodledo.

Cons

It's somtimes functions inadequately. It's easy in the mobile version to delete a task without meaning to. The function has noticeably improved though in the last X period of time.

Pros

Reliable. Available in all my devices and also in Apple watch.

Cons

No cons so far. All what I need is in it.

Pros

The versatility to personalize it with our needs - NO1 on the market... for sure

Cons

Doesn't have possibility to insert picture in the text area. With that option added, it will be the last & perfect thing for us!!!

Pros

I've been using Toodledo for years. It is easy to use, specially to enter new tasks. It has flexibility for tagging my tasks, which helps a lot.

Cons

I'm not able to set a recurring task on mobile app, only on the desktop version.I could not edit the name of tag.Otherwise, I love it!

Pros

Very easy to use, flexible, cheap - a great product

Cons

It's very easy to use - android app and widgets work well

Pros

I use TD for my personal tasks and work; it’s easy to do both and excellent at either

Cons

I wish it were easier to change multiple tasks at once

Pros

Toodledo is very easy and intuitive to use.

Cons

I wish Toodledo had a way to default my sorting to alphabetical.

Pros

Does its job, would love to have better alerts

Cons

Alerts function needs improvement. some differences in the app and the website tool

Pros

I have been trying out various softwares for task management (I think between 5 and 10) and have been using Toodledo for the longest overall time. One killer criterion for me was the ability to import/export my data - and that is unrivalled amongst all competitor products I have used so far.

Using the feature "Saved Searches" I have been able to "mold" Toodledo into my custom workflow - and essentially that is the thing most of us will likely end up having to do with a task management software: Experiment, find your own way of getting things done, then adapt existing software to implement your way. I cannot think of any other task management tool that is as deeply configurable and adaptable to any workflow as Toodledo. In that sense it is like Atlassian Jira (with all the pros and cons).

Cons

Being able to configure everything of course makes it difficult for new users: There is no really "recommended" opinionated setup for beginners. That mostly falls in line with the pretty much outdated UI on the Web app and the mobile apps. But given the new ownership of the company/product, I am confident that a revamp to both the mobile and the webapp UIs are just around the corner.