--- description: Review of ActiveCollab Software: system overview, features, price and cost information. Get free demos and compare to similar programs on Software Advice Ireland. image: https://gdm-localsites-assets-gfprod.imgix.net/images/software_advice/og_logo-55146305bbe7b450bea05c18e9be9c9a.png title: ActiveCollab | Reviews, Pricing & Demos - SoftwareAdvice IE --- Breadcrumb: [Home](/) > [Marketing Project Management Software](/directory/1815/marketing/software) > [ActiveCollab](/software/32141/active-collab) # ActiveCollab Canonical: https://www.softwareadvice.ie/software/32141/active-collab Page: 1 / 18\ Next: [Next page](https://www.softwareadvice.ie/software/32141/active-collab?page=2) > ActiveCollab is work management for agencies, studios and consultancies — teams that plan client work, track the time it takes, and bill for it. If your projects end with an invoice, this is the tool built around that loop. Who it is for. Small and mid-size service businesses, typically 5 to 100 people: marketing and creative agencies, design and web shops, IT consultancies, and internal teams that run projects for other departments. Owners and project managers use it to see capacity and profitability; the team uses it to know what to do today; clients use it to see progress without asking. What makes it different. Client seats are unlimited and free on every plan — you pay for your team, never for the people you work for. Time tracking sits on every task, so tracked hours turn directly into timesheets, budgets, invoices and profitability reports without exports. Workload and capacity planning show who is overbooked before it becomes a missed deadline. Everything lives in one place: tasks in List, Kanban or Gantt view, discussions, notes, files, chat and a shared calendar. How you buy it. Three plans: Plus ($15/month flat for up to 3 members), Pro ($11 per user/month) and Pro+ Get Paid ($17 per user/month) with invoicing, estimates, budgets and online payments via Stripe and PayPal. Yearly billing saves 10–17%. Nonprofits and educational institutions get 50% off. Available in the cloud or self-hosted on your own server with a perpetual license. Support. Live chat and email support on every plan, a full help center, in-app localization in 20 languages, mobile apps for iOS and Android and desktop apps for Mac and Windows. Yearly plans include complimentary onboarding; teams above 20 seats get a dedicated customer success agent. 14-day free trial, no credit card required. > > Verdict: Rated **4.5/5** by 414 users. Top-rated for **Likelihood to recommend**. ----- ## Quick Stats & Ratings | Metric | Rating | Detail | | **Overall** | **4.5/5** | 414 Reviews | | Ease of Use | 4.5/5 | Based on overall reviews | | Customer Support | 4.4/5 | Based on overall reviews | | Value for Money | 4.5/5 | Based on overall reviews | | Features | 4.2/5 | Based on overall reviews | | Recommendation percentage | 90% | (9/10 Likelihood to recommend) | ## About the vendor - **Company**: Active Collab - **Founded**: 2007 ## Commercial Context - **Starting Price**: US$11.00 - **Pricing model**: Per User (Free Trial) - **Pricing Details**: You pay for your team, never for your clients: every ActiveCollab plan includes unlimited free client seats with collaborative access. Three cloud plans — Plus, Pro and Pro+ Get Paid — plus volume pricing for 100+ seats. Pay monthly or yearly; yearly saves up to 17%. Every plan starts with a 14-day free trial, no credit card required. Nonprofits and educational institutions get 50% off. A self-hosted edition with a perpetual license (pay once, use forever) is also available — contact sales for a quote. - **Target Audience**: Self Employed, 2–10, 11–50, 51–200, 201–500, 501–1,000 - **Deployment & Platforms**: Cloud, SaaS, Web-based, Mac (Desktop), Windows (Desktop), Windows (On-Premise), Linux (On-Premise), Android (Mobile), iPhone (Mobile), iPad (Mobile) - **Supported Languages**: Brazilian Portuguese, Chinese, Croatian, Czech, Dutch, English, French, German, Hungarian, Italian, Japanese, Lithuanian, Polish, Portuguese, Romanian, Russian, Serbian, Slovak, Slovenian, Spanish, Swedish, Turkish - **Available Countries**: Albania, Algeria, American Samoa, Andorra, Angola, Anguilla, Antigua & Barbuda, Argentina, Armenia, Aruba, Australia, Austria, Azerbaijan, Bahamas, Bahrain, Bangladesh, Barbados, Belgium, Belize, Benin and 188 more ## Features - @mentions - API - Access Controls/Permissions - Accounting - Accounting Integration - Activity Dashboard - Activity Tracking - Address Book - Alerts/Notifications - Assignment Management - Autonomous Task Execution - Availability Management - Baselining / KPIs - Billable & Non-Billable Hours - Billable Items Tracking - Billing & Invoicing - Budget Management - Budget Tracking - Business Tool Integration - Calendar Collaboration ## Integrations (16 total) - Dropbox - GitHub - GitLab - Google Calendar - Google Drive - Google Workspace - MCP Server - Microsoft Outlook - PayPal - PayPal Checkout - QuickBooks Online - Slack - Stripe - Stripe Billing - TestLodge ... and 1 more integrations ## Support Options - Email/Help Desk - FAQs/Forum - Knowledge Base - Chat ## Category - [Marketing Project Management Software](https://www.softwareadvice.ie/directory/1815/marketing/software) ## Related Categories - [Marketing Project Management Software](https://www.softwareadvice.ie/directory/1815/marketing/software) - [Online Project Management Software](https://www.softwareadvice.ie/directory/436/web-based/software) - [Task Management Software](https://www.softwareadvice.ie/directory/1412/task-management/software) - [Gantt Chart Software](https://www.softwareadvice.ie/directory/3449/gantt-chart/software) - [Project Management Software for Small Business](https://www.softwareadvice.ie/directory/3618/small-business/software) ## Alternatives 1. [Any.do](https://www.softwareadvice.ie/software/77796/any-do) — 4.7/5 (1124 reviews) 2. [Trello](https://www.softwareadvice.ie/software/430585/trello) — 4.5/5 (23630 reviews) 3. [Microsoft To Do](https://www.softwareadvice.ie/software/399482/wunderlist) — 4.6/5 (3080 reviews) 4. [Jira](https://www.softwareadvice.ie/software/4315/jira) — 4.4/5 (15497 reviews) 5. [Connecteam](https://www.softwareadvice.ie/software/109560/connecteam) — 4.6/5 (5317 reviews) ## Reviews ### "Fantastic software for project management" — 5.0/5 > **Damien** | *4 November 2019* | Law Practice | Recommendation rating: 10.0/10 > > **Pros**: Very smooth operation in a team. It really helps to share information and make quick and concerted decisions. > > **Cons**: The invoicing module is far too limited. Integration into QBO or other is not really a factor to be taken into account. > > We have loved activeCollab since version 4. It is a valuable software, which really helps its users on a daily basis and is very flexible in its operation. We greatly appreciate his progress and are reassured about his future. Keep up the good work\! ----- ### "ActiveCollab is by faar the simplest PM tool you will use" — 5.0/5 > **Adam** | *2 October 2025* | Design | Recommendation rating: 10.0/10 > > **Pros**: I've tried them all but AC wins hand down for simplicity and good UI/UX. Its just really nice to use both the desktop and phone app. > > **Cons**: None. I guess there are limitations around customisations but this is what makes it good and simple to use. > > Just so intuitive. Everything from creating a project, creating a task list, etc is just a joy to use. The Time Tracking and profitability is well thought out too. ----- ### "Keeps getting better" — 5.0/5 > **Verified Reviewer** | *24 July 2019* | Higher Education | Recommendation rating: 10.0/10 > > **Pros**: Active Collab is efficient, friendly, and structured just right for our team's work. The reporting, activity stream, project, task, and subtask organization are all well-calibrated for daily use to organize work and to report on projects. > > **Cons**: I wish AC integrated with Jira. Our development unit uses Jira, but the complexity means it's a no-go for our unit's daily use. The lack of integration means that sometimes members of our team have to ping-pong between both products, or fail to understand what's happening there. A preview of a Jira ticket in AC would be totally sufficient. ----- ### "Finally a project management system small businesses can afford" — 5.0/5 > **Verified Reviewer** | *10 October 2022* | Marketing & Advertising | Recommendation rating: 10.0/10 > > **Pros**: Visually easy to see what projects and tasks are priority. I also love the budget tracker which allows me to make sure projects stay on budget. This program is extremely easy to learn to use as both an administrator and a day-to-day user. I have worked with so many project management systems in my career (some at a much higher price point) and ActiveCollab is a true competitor for a fraction of the cost. > > **Cons**: When pulling invoices, I wish we had more options as to how to import the time entry notes. Because we require our team to place notes as to what they were doing for the hours logged - we do spend more time than desired editing invoices once the data is pulled in. > > We have been using ActiveCollab for around 4 years now and they continue to work on ways to fineness the tool for the better. The support team has always been very responsive -- although we have only had a few SOS calls they AC team reacted quickly and we were able to continue work with very little interruption. ----- ### "A simple Project Manager's review" — 5.0/5 > **Mohamed** | *20 April 2023* | Civil Engineering | Recommendation rating: 10.0/10 > > **Pros**: Project view grouping and filtering with grid and table layout. This is a killer feature for my use case.Very simple yet comprehensive overall system design. This is important for me as my coworkers came from different backgrounds.Activity View is very effective to have an overall view on what's going on without wasting a lot of time.Mobile Application gets the job done. No bugs, no unexpected behavior. > > **Cons**: The optional GetPaid (invoicing and payment management) paid add-on is honestly not for me. It's a very nice and really good addition for more simple uses case like when we just started business, but It definitely needs more attention to fit our needs. We finally opted for a more specialized product to keep track of our finance. > > Overall very smooth experience for me. Fast bandwidth. Bug free experience. ----- Page: 1 / 18\ Next: [Next page](https://www.softwareadvice.ie/software/32141/active-collab?page=2) ## Links - [View on SoftwareAdvice](https://www.softwareadvice.ie/software/32141/active-collab) ## This page is available in the following languages | Locale | URL | | de | | | en | | | en-AU | | | en-GB | | | en-IE | | | en-NZ | | | fr | | ----- ## Structured Data