--- description: Review of Kantata Software: system overview, features, price and cost information. Get free demos and compare to similar programs on Software Advice Ireland. image: https://gdm-localsites-assets-gfprod.imgix.net/images/software_advice/og_logo-55146305bbe7b450bea05c18e9be9c9a.png title: Kantata | Reviews, Pricing & Demos - SoftwareAdvice IE --- Breadcrumb: [Home](/) > [Time Tracking Software](/directory/3834/time-tracking/software) > [Kantata](/software/3512/kantata) # Kantata Canonical: https://www.softwareadvice.ie/software/3512/kantata Page: 1 / 26\ Next: [Next page](https://www.softwareadvice.ie/software/3512/kantata?page=2) > Kantata helps professional services organizations of 50 to 5,000+ employees ensure consistent excellence and profitability across every project. With a platform that connects everything from scoping to resourcing to forecasting, you can always deliver amazing. The real challenge for most PS organizations is that their projects are so unpredictable. They never really know how an engagement is going to play out until it’s too late to do anything about it. And that undermines profits, strains resources, and leaves clients wondering what they’re really paying for. Kantata PSA puts an end to unpredictable projects by enabling you to: • Instantly assemble the ideal team – so you can deploy resources based on the best match for scope, scheduling, skillsets, and more • Easily amplify institutional knowledge – by turning past experience into real-time intelligence so all your expertise is available to all your people • Confidently forecast every outcome – with an accurate, comprehensive view of everything from revenue and margins to capacity and sentiment Not every services firm operates the same way — and your PSA shouldn’t either. Kantata is the only PSA offering both a Salesforce-native and an open infrastructure option, so you can choose the ecosystem that fits your business. With over 1,200 prebuilt connectors — including Salesforce, NetSuite, HubSpot, Workday, Sage Intacct, Microsoft Dynamics 365, Google Workspace, and Jira — Kantata extends the value of your existing tech stack while keeping all your operational data connected in one AI-powered platform. That’s why professional services organizations across software, IT services, management consulting, and marketing agencies rely on Kantata to operate with greater precision, predictability, and profitability. Leading organizations like Deloitte, Sage, and Hitachi trust Kantata, and our customers consistently achieve a 33% increase in on-time project delivery. > > Verdict: Rated **4.2/5** by 627 users. Top-rated for **Likelihood to recommend**. ----- ## Quick Stats & Ratings | Metric | Rating | Detail | | **Overall** | **4.2/5** | 627 Reviews | | Ease of Use | 4.0/5 | Based on overall reviews | | Customer Support | 4.2/5 | Based on overall reviews | | Value for Money | 4.0/5 | Based on overall reviews | | Features | 4.1/5 | Based on overall reviews | | Recommendation percentage | 80% | (8/10 Likelihood to recommend) | ## About the vendor - **Company**: Kantata - **Founded**: 2022 ## Commercial Context - **Pricing model**: Per User (Free Trial) - **Pricing Details**: Kantata offers plans to meet specific user needs. Choose from resource management to complete PSA with advanced BI. Kantata Resource Management and Professional Services Automation custom pricing based on request To receive accurate pricing information, contact Kantata directly. - **Target Audience**: Self Employed, 2–10, 11–50, 51–200, 201–500, 501–1,000, 1,001–5,000, 5,001–10,000, 10,000+ - **Deployment & Platforms**: Cloud, SaaS, Web-based, Mac (Desktop), Windows (Desktop) - **Supported Languages**: English - **Available Countries**: Australia, Canada, Germany, Ireland, New Zealand, Singapore, United Kingdom, United States ## Features - @mentions - API - Access Controls/Permissions - Accounting - Accounting Integration - Activity Dashboard - Activity Tracking - Agile Methodologies - Alerts/Notifications - Approval Process Control - Assignment Management - Bar Chart - Billable & Non-Billable Hours - Billable Items Tracking - Billing & Invoicing - Budget Management - Budget Tracking - Budgeting/Forecasting - Business Intelligence - Business Process Automation ## Integrations (25 total) - Avalara - BambooHR - Dynamics 365 - Expensify - Gmail - Google Calendar - Google Drive - Google Workspace - HubSpot CRM - Jira - Microsoft 365 - NetSuite - PayPal - QuickBooks Online - QuickBooks Online Advanced ... and 10 more integrations ## Support Options - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat ## Category - [Time Tracking Software](https://www.softwareadvice.ie/directory/3834/time-tracking/software) ## Related Categories - [Gantt Chart Software](https://www.softwareadvice.ie/directory/3449/gantt-chart/software) - [Project Tracking Software](https://www.softwareadvice.ie/directory/1606/project-tracking/software) - [Online Project Management Software](https://www.softwareadvice.ie/directory/436/web-based/software) - [Project Management Software](https://www.softwareadvice.ie/directory/4430/project-management/software) - [Project Portfolio Management Software](https://www.softwareadvice.ie/directory/1937/ppm/software) ## Alternatives 1. [monday.com AI Work Platform](https://www.softwareadvice.ie/software/131008/monday-com) — 4.6/5 (6072 reviews) 2. [Clockify](https://www.softwareadvice.ie/software/355240/clockify) — 4.8/5 (9248 reviews) 3. [Jira](https://www.softwareadvice.ie/software/4315/jira) — 4.4/5 (15414 reviews) 4. [Asana](https://www.softwareadvice.ie/software/5576/asana) — 4.5/5 (13604 reviews) 5. [Smartsheet](https://www.softwareadvice.ie/software/157390/smartsheet) — 4.5/5 (3524 reviews) ## Reviews ### "Excellent PSA platform for services firms, but requires structured deployment" — 4.0/5 > **Elon** | *30 April 2026* | Financial Services | Recommendation rating: 8.0/10 > > **Pros**: What I liked most about Kantata is its ability to centralize projects, people, and financial performance in one platform. In practice, this is very valuable when managing multiple engagements simultaneously. For example, having real-time visibility on utilization, project margins, staffing capacity, and burn rates helps management make faster and better decisions. > > **Cons**: What I liked least about Kantata is that the platform can feel complex at first. In practice, configuration, reporting logic, and integrations may require internal ownership or dedicated admins. It can also be expensive for smaller teams with lighter operational needs ----- ### "Professional Services Automation and Project Collaboration in One Package" — 5.0/5 > **Andy** | *17 May 2024* | Industrial Automation | Recommendation rating: 10.0/10 > > **Pros**: The best feature of Kantata is that is provides a combination of Professional Services Automation (the ability to track time, assignments, tasks, project margins, etc.) along with an end-customer collaboration capability to jointly track project task progress, shared documents, and shared task progress. > > **Cons**: The more challenging part of Kantata is the custom reporting aspects. During implementation, we have several custom reports built by the Kantata team. These are working acceptably, but if you want to modify or change those reports it takes a pretty high level of knowledge and experience. > > The overall experience was positive - the implementation went well and the consultant kept us focused on the core items we wanted to implement first. ----- ### "Kantata is a workhorse\!" — 4.0/5 > **Dave** | *30 June 2025* | Information Technology & Services | Recommendation rating: 6.0/10 > > **Pros**: It has alot of depth and capabilities. I like it's abilities to give you actual usable data and for people to connect on the system > > **Cons**: could be a little more user friendly. There is a descent learning curve but once you get the ecosystem figured out you can navigate easily > > great, i wish they would add more accounting into the system like project overhead and non-billable peoples hours and behind the scene stuff ----- ### "Review of Kanata" — 4.0/5 > **Rakhi** | *20 April 2026* | Information Technology & Services | Recommendation rating: 7.0/10 > > **Pros**: It gives a clear picture of project health in one place—resourcing, budgets, and delivery status are tied together, so you’re not stitching reports from multiple tools. I also like that it makes capacity planning more concrete, especially when multiple projects are competing for the same people. > > **Cons**: It often takes extra configuration to build dashboards that answer simple questions (forecast vs actuals, utilization by team, burn vs budget), and small changes to fields can break a report. It can also feel heavy for day-to-day use: logging time and updating project details can involve too many clicks, and if project setup isn’t standardized, data quality drifts quickly (duplicate fields, inconsistent naming, mismatched project types). > > Kantata feels powerful and enterprise-ready, especially for agencies or services teams that need visibility into resourcing and financials. When it’s well configured, it gives leadership-level clarity, but it does require discipline and admin effort to keep setups consistent and reporting trustworthy. ----- ### "It's a fantastic time and task management system" — 4.0/5 > **Denise** | *14 June 2022* | Marketing & Advertising | Recommendation rating: 9.0/10 > > **Pros**: My preferred time management application is extremely feature-rich, allowing for extensive customization of how time and money are spent. Mavenlink is a great addition to our corporate finance tools since it provides us with a new way to examine data and monitor progress on several fronts simultaneously. For me, it's a plus that Mavenlink is always working to enhance its platform and provide new educational resources for its users. > > **Cons**: I haven't utilized many goods or features, but it would be helpful to have a consolidated dashboard where I can observe how everything is interacting with one another. > > Mavenlink sits directly on our Salesforce platform, and it has been great for our business to have a more comprehensive perspective from Pre-Sales through project close-out ever since we implemented the product about three years ago with the help of Mavenlink's amazing support. From the perspective of Resource Management, I find everything about Mavenlink to be extremely well executed. ----- Page: 1 / 26\ Next: [Next page](https://www.softwareadvice.ie/software/3512/kantata?page=2) ## Links - [View on SoftwareAdvice](https://www.softwareadvice.ie/software/3512/kantata) ## This page is available in the following languages | Locale | URL | | de | | | en | | | en-AU | | | en-GB | | | en-IE | | | en-NZ | | | fr | | ----- ## Structured Data