About Podio












Podio pricing
Podio has a free version and offers a free trial. Podio paid version starts at US$9.00/month.
Alternatives to Podio
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- Industry: Marketing & Advertising
- Company size: 2–10 Employees
- Used Monthly for 6-12 months
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Review Source
A Lot Like Digital Lego
We loved working with it. It was such a great tool to use. However, we did in the end switch away to a more traditional PM system, just because the setup and structuring was a little bit of overkill for what we needed as we grew.
Pros
Podio is this fantastic gem that you don't see in other project management, task management or workflow management systems. It's quite literally limitless. You can create unique systems and flows for your own needs without a ton of tech-knowledge (but you certainly need some). It's a really neat way to create the EXACT workflow and data management pieces that you're looking for.
Cons
Podio is not simple to set up or implement. It takes time, planning and a decent amount of tech understanding. You don't need to know how to program, but it's certainly not for the faint of heart with the setup. However once you get it - it's very cool. I honestly don't have too much more that's negative to say about it.
- Industry: Management Consulting
- Company size: 2–10 Employees
- Used Daily for 2+ years
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Review Source
Customisable Project Management System which can also be used as a CRM
It's easy to use and customise workflow to fit any business need.
Pros
Customising apps, creating workflow, and implementation roll out are all easy and user friendly. Our team have quickly familiarised the user interface and functionalities.
Cons
Limited native integrations. You will need Zapier account to integrate with other apps such as Time Tracker, Xero, Pandadoc, or Google Spreadsheet.
- Industry: Education Management
- Company size: 11–50 Employees
- Used Daily for 2+ years
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Review Source
Podio review (daily user)
Pros
It's fairly easy to use and does have a lot of the key features you would need from a CRM
Cons
Integrating with other products and systems isn't particularly easy or possible at all in some cases
- Industry: Program Development
- Company size: 2–10 Employees
- Used Daily for 2+ years
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Review Source
FATAL CUSTOMER SERVICE (since Podio is Progress.com)
Customer service has been an absolute disaster since Podio joined “Progress.com”. I just wanted to delete my old email address (and already had a new email correctly set up in the account and activated to the primary email address). I couldn't delete the old address myself because I got the error message: “You are the owner of a contract with this organization and cannot leave it. Please contact our support for assistance.”. After explaining the problem several times, forwarding it to support and re-analyzing the problem (the questions were always the same, which I had already explained in the course), customer service was unable to solve such a simple issue. Extremely unprofessional and incapable of solving something that was actually so simple. The constant re-answering of my questions in the same chat window, the lack of understanding of the problem, a complete mess. Sometimes even my data was gone from my CRM. Therefore, absolutely no recommendation for Podio (at Progress.com). I will now cancel my account after 15 years as a customer.
Pros
Modular app kit (as forms) is a good solution, to build your own formulars.
Cons
Customer Support is catastrophic since Podio is Progress.com.
- Industry: Accounting
- Company size: 2–10 Employees
- Used Daily for 1+ year
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Review Source
Podio CRM management
We have been using it for years now some days it’s great others I get frustrated
Pros
It does help find and keep track of all our date
Cons
Connecting the third party apps and you have to pay someone for support
Alternatives Considered
monday.comReasons for Switching to Podio
It was the only thing we felt comfortable with- Industry: Marketing & Advertising
- Company size: 2–10 Employees
- Used Daily for 2+ years
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Review Source
Podio is a BEAST!
My overall experience with Podio is great. I started with Podio while running a real estate investment company. I now utilized it with my roofing company as well. The advanced automations with globiflow make it a force to be recon with in the CRM space.
Pros
The ability to customize Podio in order for it to help scale your business is what I like most about Podio. All of the latest integrations are keeping Podio at the top of the list for CRMs.
Cons
There are very few times it occurs, but when the site/status goes down during the middle of the work day it can wreck havoc on a business that relies on it heavily. Over the last 6 years I have only had it affect me 3-4 times.

- Industry: Professional Training & Coaching
- Company size: 11–50 Employees
- Used Daily for 2+ years
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Review Source
Used to be good now is outdated and poor customer service
I went from love to dissappointment. For many years it served us to organize the workflows of the company but gradually it was left behind and today it is an outdated and expensive platform. In addition, the customer service is really disappointing.
Pros
It's good for working with databases and relations among them. We used to have our complete ERP built in Podio.
Cons
- Podio used to be a good alternative when workspaces were customizable and external users could interact with the platform easily. However, this changed unilaterally and without notice, rendering most applications useless.
- Compared to platforms like Notion, Podio's system and infrastructure are perceived as outdated and difficult to configure.
- The customer service is poor, with delayed responses and a lack of empathy towards the customers.
- It is more expensive than more powerful and customizable platforms.
- Industry: Marketing & Advertising
- Company size: 2–10 Employees
- Used Daily for 6-12 months
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Review Source
Good- but look at the total price.
I liked Podio, and if you don't need a lot of bells and whistles the basic version may be ideal for you.
Pros
I really liked how Podio integrated with Google Drive and Dropbox. it made it super easy to share files. I think it's one of the more intuitive platforms for users.
Cons
It's NOT that intuitive for those setting up the tasks and workflows. It may take them awhile to get things working the way you want, and if you only have one person managing the team, and they leave, you may be in dire straits if you need to make changes. I also thought Podio became more expensive quickly. the basic version is affordable but every additional feature costs more and then you are paying A LOT. And considering all the time for set-up, you may be hesitant to leave. I needed a better tracking and reporting system than what I could get from Podio, and price was getting high, so I switched
- Industry: Marketing & Advertising
- Company size: 2–10 Employees
- Used Daily for 2+ years
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Review Source
Great for our team
It's good and for our team it organizes all our projects.
Pros
It's ease of use and the user interface of the platform.
Cons
The price per seat and the increase. It was good being cheaper
- Industry: Fine Art
- Company size: Self Employed
- Used Daily for Free Trial
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Review Source
Good Product
Pros
Highly customizable, intuitive, and collaborative. Strong integration and automation features.
Cons
Less advanced features compared to competitors, lag with too many customizations.
- Industry: Construction
- Company size: 11–50 Employees
- Used Daily for 2+ years
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Review Source
Podio - solid and reliable CRM customised to our needs
I compared at least 5 or 6 products. I chose podio, citrix being known to me and found it good. I got support via messaging and phone and quickly had the system setup to meet admin needs and job tracking. 8 years later, have full access to all jobs, cloud based, can download backup and its a part of our IT system used byb4 users daily.
Pros
Having used podio for over 8 years (!) As CRM and also as means of sharing tasks with certain staff it is perfect. I can setup projects, import excel, csv and track one-off jobs or larger contracts, sharing with workforce.
Cons
Not much negative to say. We tried some features but overcomplicated our own ways of working. It does what we want it to anc now rely on it.
- Industry: Accounting
- Company size: 2–10 Employees
- Used Daily for 1+ year
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Review Source
Great CRM solution
great solution
Pros
very userfriendly and easy to follow the progress of other team members
Cons
not easy to customize so external assistance was always needed
- Industry: Computer Software
- Company size: 501–1,000 Employees
- Used Daily for 1+ year
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Review Source
Extensive review from my Podio experience
My overall experience with Podio has been great. It is a very intuitive and user-friendly platform that is easy to use and navigate. With its robust feature set, it is a great tool for managing projects, tasks, collaborations, and more. I have found it to be incredibly helpful in streamlining my workflow and keeping my team on the same page. Additionally, the customer support is top notch and the resources provided are extremely helpful. Overall, I'm very pleased with my experience with Podio.
Pros
Podio is a perfect software for teams that need to collaborate and work together on projects. It is an intuitive, user friendly platform designed to help teams manage their projects and tasks in one place. Podio allows teams to communicate and collaborate, plan and track tasks, manage files and documents, and review progress. It is also great for tracking individual tasks and setting goals. Podio provides a secure and organized platform for teams to manage their projects and tasks in one place. It is easy to use and helps teams stay organized and on top of tasks. It also offers great reporting tools that allow teams to review progress and make sure deadlines are met.
Cons
Podio offers limited customization options, which makes it difficult to tailor the platform to fit the specific needs of a business.

- Industry: Information Technology & Services
- Company size: 2–10 Employees
- Used Weekly for 2+ years
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Review Source
Podio - Flexible collaboration tool for teams
It's difficult to describe Podio in a few sentences as it's flexibility and extensibility through the addition of apps from the library or creating your own means that it can be used for many different things.
We've used it for project management and as a simple space to hold and share information when several external parties are involved. It means everyone can see what needs to be shared and current status with compromising internal systems and worrying about correct security settings for various parties.
Podio isn't always first choice for team collaboration as there may already be solutions in place that clients prefer (for example, Microsoft Teams), but it is a quick way to pull disparate people and data together and get working quickly.
As with all collaboration tools, it needs a bit of planning to configure it best for the type of project you want to use it for, but once you have used it a couple of times setup should be quick. For 'standard' users who have a degree of competence with collaboration software, the interface is intuitive and they should get up to speed pretty quickly.
If you work in an Agile environment, all the tools are there to configure an Agile project and get started quickly.
Some people love Podio immediately, others don't get it. Try out with a couple of small projects to get familiar with it; keep it as simple as possible - Podio's greatest strength is that you don't need to add more features/apps than are suited to the job.
Pros
Fast to configure for team collaboration on a variety of tasks - from the simple to fully featured Agile project management.
Adding only the apps you need means you can have a flexible and bespoke approach to each project depending on the requirements.
Easy to share with external users.
Cons
The flexibility that can be a strength can also be a weakness. There needs to be strong leadership over configuration and apps included.
The number of apps that can be added and the configurable options can lead to unnecessary complexity in the hands of inexperienced users.
If you have complex security requirements, configuration can be a pain.

- Industry: Transportation/Trucking/Railroad
- Company size: 2–10 Employees
- Used Daily for 1+ year
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Review Source
Podio is great for organizing and storing information
Podio has helped a lot in organizing the day-to-day activities of the company I work in, facilitating communication, file storage and data control.
Pros
Podio is a great tool to use for work, as it is possible to create tasks and mark the people responsible and this helps a lot in the organization and retention of information due to the fact that in these tasks it is possible to attach documents, in addition it is great to create events assisting in day-to-day meetings to have control of the people present and it is great to create a list of contacts, to store information of customers and distributors of the company.
Cons
I believe that Podio could improve the way of notifying the person who is marked in the tasks, it could be possible to create a table with all the tasks that the users have to do, in order to better organize and control the deadlines.
- Industry: Hospital & Health Care
- Company size: 51–200 Employees
- Used Daily for 2+ years
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Review Source
Podio is great place to divide your workspaces
Overall, Podio is very user friendly. I'm unsure of the exact cost as the [SENSITIVE CONTENT HIDDEN] handles that. I like the functionality of Podio in that we can have employees submit their applications right in the platform and then build their employee files off of that application.
Pros
I like having all the different workspaces to separate our different company locations and depts. I like the ease of setting an employee up or removing an employee and the ease of inviting an employee to a workspace.
Cons
I don't like if I have an employee who is no longer at one work space and moved to another, I can't easily move their workspace location. I have to create separate workspaces in different workspaces for an employee.

- Industry: Real Estate
- Company size: 201–500 Employees
- Used Daily for 2+ years
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Review Source
A great tool to keep all your projects in order, serves it's purpose.
In the time that I have been using it, it solve many communication problems, I was able to record and track each action or request that is made throughout, for example, a month, and it allows an easy way to remember and collect the data of each last month.
Pros
First of all, it adapts to the user in an amazing way, I really liked that. Whether for a small company or a very large one, and not only companies, also anyone who wants to have their projects organized.
The cost is affordable, makes it accessible to companies of all kinds.
Finally, I must say that it’s great to share real-time progress of projects with clients to confidently engage them in work productivity.
Cons
They could improve document sharing, which is a bit tricky. They should improve the mobile app. It could also be integrated with other apps to sharing over there.
- Industry: Logistics & Supply Chain
- Company size: 11–50 Employees
- Used Daily for 2+ years
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Review Source
Podio app space for beginners
I use Podio as the main frame for our internal communications software. We are branching out to 'share' items to both suppliers and clients that we mark apps and workspaces specifically without proprietary information. This way we can all communicate in a network without causing too much of an overlap in other softwares.
Pros
Javascript based easy calculations fields.
Relationship fields allow easy access to 'like' items that don't follow the same workflow.
Globiflow integrations opens up 'get' 'post' and'if this then that' features that cut down on tedious work.
Podio Super menu chrome extension is extremely helpful for entities with a lot of workspaces/apps.
Cons
Without extension you cannot mark several items in table format. You have to go into each individual item separately (or export to excel update and them import) which is a massive pain.
- Industry: Real Estate
- Company size: 2–10 Employees
- Used Daily for 2+ years
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Review Source
Podio
My overall experience is very positive. I would definitely recommend polio to anyone needing a CRM follow up system. It definitely increases long term conversion.
Pros
It was super easy to integrate contacts and begin utilizing all forms of initial AND follow up contact. They have multiple features to layout messages, formats, send timing, etc. Everything is easily trackable.
Cons
The software functions as intended for the service the company offers and or provides. The features operate consistent and in line with what other similar service provides offer.
- Industry: Information Technology & Services
- Company size: 10,000+ Employees
- Used Daily for 6-12 months
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Review Source
This software has helped our teams to easily interact and work together.
Pros
The cloud-based application lets the organizations to communicate within the company or with another company for their requirements. It has helped us to collaboratively work using a single platform by sharing data such as business processes and project management reports, and through real time communication. Delegating and tracking the tasks has never been so easy! Using this software has improved our productivity and time management. We could build and maintain good relationships with the customer. The best thing about this software is that, it had given us the ability to control who can access the workspace environment, thus adding to the security feature. Since the files can be shared in one common place, multiple email threads and redundancy could be avoided.
Cons
This utility does not provide phone support, which is a huge drawback. The users are expected to always work from their desktop computer environment. The developers of this application are not always ready to change the application features of the tool. The option of printing out the shared pdf, directly, is not present in the current version of the application. The user interface of this application also needs to be updated, as some find it cumbersome to use. If you are checking out for some automation in workflows, you would be disappointed as there are none!

- Used Daily for 2+ years
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Review Source
Not the BEST But Very Affordable
Real time tracking of sales and easy to calculate commissions
Pros
You can customize pretty much any field imaginable to build anything you want and need. It doesn't require you to fit everything into their box or what they say you need. Integrated with Zapier it is very powerful.
Cons
You can't search by email address (there are errors with any email that has more than 1 period which is almost a deal breaker. Reports can't be accessed in the app which is one of my primary uses. I have a workaround scripted in my phone, but I feel like you shouldn't have to be an expert to find what your sales are.
- Industry: Computer Software
- Company size: 51–200 Employees
- Used Daily for 2+ years
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Review Source
Very good task management
Pros
Task management for a single user from my experience is hassle free
Cons
A bit more support materials on best practices, some in-app guides would be helpful

- Industry: Food Production
- Company size: 1,001–5,000 Employees
- Used Daily for 2+ years
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Review Source
Daily user of podio (professionally)
We use this in IT for ticket registrations, inventory of all the hardware (PC, scanners, printers, ...). In Podio we also keep track of all the users in our organizations, which is then linked to their workstation( PC, screen, ...). Pretty useful to collaborate.
Pros
What I like most is the flexibility of the software. You can pretty much use this for everything (invoices, inventory, user management, etc). It's to be designed to your own desires. Also you can share with external organizations.
Cons
It's pretty expensive I heard, and there is quite a lot of slowness in podio (downtime). But mostly fixed very fast.

- Industry: Education Management
- Company size: 11–50 Employees
- Used Daily for 2+ years
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Review Source
The entry level CMS
Optimal if your company is on a budget but wants to have an easy to use and rich software with many many features. Good starting point for any business, we used it for years without problem before switching to InfusionSoft
Pros
Podio is one of the best CMS around. it is basically cost free and allows entire team to manage complex dataset of costumers infos. Podio is highly customizable if you know how to write basic JS and that is perfect for nerds.
Cons
It is hard to manage large dataset. Batch edit is not that simple. If you need a more advanced solution it is not the best option

- Industry: Construction
- Company size: Self Employed
- Used Daily for 2+ years
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Review Source
Best Ive Tried So Far!
Podio is my go to app for daily activities. Its feature rich and totally customizable. Some of the extensions are a bit pricey, for sure. But you also get what you pay for and it is definitely a solid platform. Ive used PODIO since before it was Citrix. Im a small company and I do entertain other FSM software from time to time... but I always continue to use PODIO if for nothing more than a backup. Its saved my ass a few times!
Pros
Flexibility, Functionality and Integration
Cons
Nothing so far. It has been my staple app for day to day work for several years!
- Industry: Consumer Services
- Company size: 10,000+ Employees
- Used Daily for 1+ year
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Review Source
Podio review
Pros
Its user-friendly design makes it easy for teams to navigate, even without extensive training.
Cons
While Podio supports many integrations, setting them up can be complex, especially for non-technical users.
- Industry: Accounting
- Company size: 11–50 Employees
- Used Daily for 1+ year
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Review Source
Customizable but clunky task management
This was very customizable and worked for me.
Pros
I loved the task queue feature. This showed a list of upcoming tasks and made it easy for me to review upcoming call tasks.
Cons
I disliked how much effort it took to manage individual tasks.
- Industry: Textiles
- Company size: 1,001–5,000 Employees
- Used Daily for 1+ year
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Review Source
Podio Is a Reliable Task Management Solution
Pros
This task management solution has been easy to use since day one.
I like the brilliant capabilities of Podio.
Cons
Podio has been highly reliable simple to manage.
No cons about Podio.
- Industry: Security & Investigations
- Company size: 11–50 Employees
- Used Daily for 2+ years
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Review Source
10 Year Client
We loved it and did almost everything with it. Unfortunately they made a dramatic change that is unacceptable. They restricted our guest user functions in where subcontractors, collaborators, clients, and countless others we have worked with over the years can no longer perform functions like editing app items or create an app item which was a basic user function needed in all of our workspaces. We have been with them since 2013 have built hundreds of colabritives with clients, built entire security education curriculums and managed large government proposals using the platform. Now those free features that we became reliant on over the past 10 years were switched to employee only paid features. In order to restore those former functions. I would have to pay for a user account for each guest in the system. That would change my annual bill from $2400 a year to over $33K a year. That is like buying a new car every year so 130 guest could work with us. I would preach to others on how good the platform was but now after 10 years of customization of apps workspaces client and employee integration they want me to pay a factor of 13.4 x what we have been paying in order to do what we have been doing for the past 10 years. Absolutely criminal ! This is going to be painful and costly.
Pros
Until Oct 11, 2023 I would argue they are the most powerful intuitive user friendly cloud based tool ever designed. The platform was ideal for project, client, and employee management with powerful tutorials and clean interface with a wide range of customization .
Cons
They changed their business model effective Oct 11. It has completely disrupted our entire business. I was a huge advocate but no longer. The move is a financial fleecing of small business.
- Industry: Research
- Company size: 1,001–5,000 Employees
- Used Daily for 1+ year
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Review Source
Podio: A Brilliant Tool for Transforming Project Data
Pros
The reliability of Podio has been making it an incredible tool.
Podio is easy to use and reliable.
Cons
I like the effective features of Podio.
Podio is flawless.
- Industry: Construction
- Company size: 1,001–5,000 Employees
- Used Daily for 1+ year
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Review Source
Podio: An Inexpensive and Simple to use Task Management Tool
Pros
This task management solution is so easy to understand and comprehensive.
Podio has been an easy to implement task management software.
Cons
I like the powerful features of Podio.
Podio is so amazing.
- Industry: Insurance
- Company size: 2–10 Employees
- Used Daily for 2+ years
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Review Source
Podio is great if you want to build your own
Pros
For solo and micro enterprise users, Podio could be a good option due to lower cost structuring if you know how to build.
Cons
Podio was not the easiest to use although you can build it to do just about anything.
- Industry: Performing Arts
- Company size: Self Employed
- Used Weekly for 2+ years
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Review Source
The Scheduling Manager you need
I have had a good experience with Podio. It has helped me manage my database for several years.
Pros
I mainly use Podio to enter my customers in to a database and add or subtract information as needed. I am able to customize Podio to exactly what I need for each customer. I can schedule the customers.
Cons
It took me a few hours to learn how to use Podio, but other than that, there are few things that I dislike about Podio.
Alternatives Considered
ThryvReasons for Switching to Podio
Cost and ease of use was a big factor- Industry: Real Estate
- Company size: 2–10 Employees
- Used Weekly for 6-12 months
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Review Source
Podio Review
7-8/10 overall. It wasn't a bad software to use and it'll help you stay organized.
Pros
The ease of use after you get everything customized.
Cons
The complexity of setting up a new profile and uploading contacts to get them to map correctly.
- Industry: Real Estate
- Company size: 2–10 Employees
- Used Daily for 1+ year
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Review Source
trash. major trash system in 2023
trash. Customer service is non existent
Pros
Easy Integrations. But will be useless when you see how the system can ruin everything you built in a blink of an eye.
Cons
One mistake like importing a file incorrectly wipes out your entire database. There are no undo features. Good luck being human with this app. There arent any directions with how to work the system. Money hungry developer with customer not in mind. Slow to implement basic functions.

- Industry: Real Estate
- Company size: 2–10 Employees
- Used Daily for 2+ years
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Review Source
PODIO is it for you?!
VG, it's been my bread and butter
Pros
Integration easy.. open source, use zapier from time to time too
Cons
No Referrals / partner program Being provided for loyal users / programmers like me
Alternatives Considered
Zoho CRMReasons for Switching to Podio
open source easy to modify create and/or delete
- Industry: Real Estate
- Company size: 11–50 Employees
- Used Daily for 2+ years
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Review Source
Operations Manager
Pros
Podio is very easy to use and inexpensive would recommend it anytime!
Cons
haven't really find any cons while using podio
- Industry: Machinery
- Company size: 51–200 Employees
- Used Daily for 6-12 months
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Review Source
Absolutely amazing Application which can easily plug in to your existing apps or database
Pros
Podio is super easy to use and it goves great functuonalities to your team
Cons
Sometimes it runs slowly but I think that will depend on the size of your data base
- Industry: Computer Software
- Company size: Self Employed
- Used Daily for 2+ years
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Review Source
An In-Depth Review of the Cloud-Based Project Management and Collaboration Tool
Citrix Podio is an exceptionally adaptable and extensive task the board and joint effort arrangement that offers a scope of advantages for groups. Nonetheless, its restricted detailing capacities, high expectation to absorb information, restricted mixes, and client assistance issues might be disadvantages for certain clients.
Pros
Adaptable: Citrix Podio offers a serious level of customization, permitting groups to make custom work processes, structures, and applications to accommodate their particular necessities. This makes it a profoundly versatile answer for groups with different requirements and work processes.Easy to understand interface: The product has a spotless and simple to-utilize interface that makes it open to clients of all expertise levels.Far reaching highlights: Citrix Podio offers a scope of elements intended to smooth out project the executives and cooperation, including task the board, document sharing, schedule combination, and continuous visit.Versatile availability: The product is open on both work area and cell phones, permitting groups to remain associated and work in a hurry.Solid security: Citrix Podio focuses on security and offers a scope of measures to safeguard client information, including two-factor validation and encryption.
Cons
Restricted announcing capacities: Citrix Podio's detailing and investigation abilities are to some degree restricted contrasted with other venture the board and joint effort apparatuses. Groups might have to depend on outsider apparatuses to acquire top to bottom bits of knowledge into their work.High expectation to absorb information: While Citrix Podio is easy to understand, it can require some investment for groups to figure out how to utilize the elements really, especially on the off chance that they are all new to project the board and joint effort apparatuses.Restricted combinations: Citrix Podio offers incorporations with different instruments, however the scope of mixes is fairly restricted contrasted with other undertaking the executives and coordinated effort arrangements.Client service: A few clients have revealed troubles with client service, especially as far as reaction time and issue goal.
- Industry: E-Learning
- Company size: 11–50 Employees
- Used Monthly for Free Trial
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Review Source
Great management platform
It is a great platform overall for creating an account easily in minutes and performing various management tasks.
Pros
Various management operations such as task, workflow automation, sales management and many more.
Cons
The user interface at the start of the page is really dull and unattractive.
- Industry: Renewables & Environment
- Company size: 5,001–10,000 Employees
- Used Daily for 2+ years
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Review Source
Overall - Decent CRM software, definitely needs some more competitive enhancements to stay...
Overall- this is the main CRM software my company uses. It was sink or swim for me. I did a lot of research while home (after work). It should be easily adapted to new employees , in my opinion. Even now, 2 years later, I still struggle at times , figuring out the available functions, etc.
Pros
I like the ability to upload as many docs as needed for the project/customer. All departments (in my workplace) can view what is going on with the project. It keeps the project organized and allows as many details as needed.
Cons
Podio to me, isn't user friendly. It took quite some time to learn the quirks and how to maneuver through the different pages for the project. Definitely could use some enhancements.

- Industry: Computer Software
- Company size: 1,001–5,000 Employees
- Used Daily for 2+ years
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Review Source
Podio is the best tracking software for the multiple projects.
Podio is the best to keep track all of our important emails, tasks and projects in a simple manner. Podio is an outstanding software for the project and management. I can share all of my important projects with my friends and team members but one by one. It really allow me to manage all of my important tasks and store the important information in a one place such as assign projects. My project management activities are easily handle by the extreme planner software. Wen I complete all of my tasks assignment and multiple projects, then I always choose the Podio software. Podio is the great for the project and tasks assignments. I would recommended this software to everyone.
Pros
Podio is the great customizable software. The best thing about the Podio software is that we can track all of our important tasks and multiple projects at a one time and it is the only possible through the Podio software. We can easily collaborate with our team members and colleagues in a more efficient way. I can always use this efficient software for better manage my personal projects.Podio is one of the best project management software. The another great advantage of this software is that we can easily organized all of our important projects and assignment tasks in a group and colleagues. This software has outstanding features such as it has the great ability to create the custom folders in a more efficient way. Through this software, it is so easy for us to create a tasks and store a large amount of information in a project software.
Cons
The disadvantage of this software is that for the new users that they faced a lot of problem about the sharing of the multiple projects with our colleagues and team members at a one time. Hence, sharing of projects is so difficult for the beginners and users. This software lack a lot of features which is very essential for the new users. Podio software is not so easy to use. For the beginners, it is a little challenges for us to create a tasks and better manage our projects . It is so difficult in learning to use many of the features in a properly manner. But otherwise it is very simple for us to create a tasks to the specific projects.

- Industry: Construction
- Company size: 11–50 Employees
- Used Daily for 1-5 months
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Review Source
Use for Small Companies Only
Far more cons then pros. If you are a growing company I would recommend stay away from this software. If your a small startup I can see the attractiveness because its low cost, simple minded. We are hopefully going to switch off it soon.
Pros
Podio is one of those software that excels in a few key concepts but entirely falls flat everywhere else. There ability to tag, chat and communicate through each app is a unique feature that I think most programs do fail to get right. There workflows and ability to write any calculated field workflow in php or javascript is pretty decent and a unique concept when needing that custom options. Does take a bit to learn it though. I think most people dump money into 3rd party support developers do to this. which is what we were doing before I arrived.
Cons
This is a software I think any growing company is going to find out real quick that they will outgrow real fast. Podio is slow. Apps do not work between workspaces. You can build relationship but not share apps between workspaces. Permissions and overall platform structure is very confusing. Podio was built of the idea that any Joe off the street can build a workspace/app and share it around, versus having a platform that is company down managed. The design of podio is single column form layout, this is a decent concept if your tracking like 5 fields. But the minute you need more then that you are going to find yourself just doing endless scrolling, and can't find anything. Views are a mess to build. Graphs do not exist at all.
- Industry: Hospital & Health Care
- Company size: 1,001–5,000 Employees
- Used Daily for 1-5 months
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Review Source
Tool that unites collaboration and communication within the company
My experience with the platform was at the level of a company employee, I really liked it because it was a way to monetize the work in a practical way and with an exceptional level of communication and feedback and in a much lighter way.
Pros
This software has a wide range of features that allow the company to develop projects, assign tasks and share them in real time, using the platform's own features or even integrating existing systems in the company. All this in a way adapted to the needs of each company.
Cons
The only disadvantage I see in this platform has to do with the amount of functionality and information available (which on the one hand is good) but also that it leaves users easily lost in this amount of information, requiring external help or the implementation of other software. I think they need to make it more practical and intuitive to use.

- Industry: Education Management
- Company size: 11–50 Employees
- Used Daily for 2+ years
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Review Source
Amazing platform for managing anything
Pros
Podio is a fully featured platform that allows you to manage any process. We use it as our ERP and we manage all our company processes there. We are a corporate training organization and we sell workshops. In podio we create and keep track from the beginning of the process, the delivery of the courses and the follow up. We have developed with time a quite complex and at the same time simple custom platform for our needs.
Cons
Reporting is quite limited and not very customizable. Also views could be more sophisticated and customizable.
Reasons for Switching to Podio
Podio is much more than a project management platform or CRM. It lets you build your own system as you want... is like a Lego- Industry: Real Estate
- Company size: 2–10 Employees
- Used Daily for 2+ years
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Review Source
Podio is the best CRM
Overall Podio is so much better than every other CRM we have used. I've recommended it to everyone in my industry.
Pros
I love how we can customize everything and how many integrations are supported.
Cons
Not a fan of the UI. Looks outdated and can be confusing for new users.
- Industry: Education Management
- Company size: 51–200 Employees
- Used Daily for 2+ years
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Review Source
a good collaboration tool for begginners of companies that can spend a lot of time in it
it is quite good, the best for us was to share information about leads
Pros
we can have in one place all the leads we have and all the workers can upload information about that lead, so we check there all we have from them.
Cons
the support it is not very good, the price it is quite high and at the end we were moving to MNprogram but we still could not do the change
Alternatives Considered
MNprogramReasons for Choosing Podio
because MNprogram still do not have the form in english with the fields we need in our leads.Switched From
MNprogramReasons for Switching to Podio
because podio can edit the form and have the connection with sage for accounting.- Used Daily for 2+ years
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Review Source
Love this tool, fully customizable!
I'm using the free version, so for me it's a free project management tool that can be customized to track any type of project or process. I can assign and schedule tasks for any user in the workspace.
Pros
It can do anything! There are pre-developed apps and packages of apps that you can add to your workspace to get started quickly. Those modules can be modified to meet your needs. OR, you can create your own apps to serve your own purposes. I've created my own apps for a variety of workspaces and have found it can do almost anything! So far we've used it for lead development, website development/QA, order tracking, and customer feedback handling. Love that we can assigne and schedule tasks for any user in the workspace. We're a small team, so the free version has been able to meet our needs as well.
Cons
It can be time consuming to figure out how build your own applications. The pre-built apps are great to start with, but then you have to visualize how to modify them to meet you unique needs. Not bad, just a learning curve. Also, the per user per month expenses can add up quickly if you need the more advanced features.
- Industry: Construction
- Company size: 501–1,000 Employees
- Used Daily for 1+ year
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Review Source
Serves it's purpose
The big boss also loves this program, because it can generate many different reports for him, from bid activity, pending logs, securement logs, win percentages with different customers or geographic areas. allows him to see many different metrics with just a few clicks.
Pros
The website is incredibly customizable, which allows you make this program perform many tasks that vary greatly. Our main purpose was to use this as a bid center for our company, allowing all of our branches to see who was bidding which jobs. After setting that up, we were able to have podio send out reminders after certain amounts of time to follow up on the bid results. If we were awarded the job, it will then send out notices to our purchasing department, project managers, and super intendents with the relevant information (start end dates, contract prices, labor hours estimated, location, contact info, etc). It is very helpful to make sure our branches do not double up estimating the same projects.
Cons
Being very customizable also means it can be quite tedious to set up initially. There are, however, many premade modules you can either use as is, or customize to fit you needs.
Alternatives Considered
BuildingConnectedReasons for Switching to Podio
At the time, buildingconnected was not set up to do what we needed in regards to generating the reports for the boss. I believe they have made some changes and updates that likely would have made it a good choice, but too late.Response from Cloud Software Group
Hi Justin, thanks for the review! Much appreciated. Cheers, Sara from Podio
- Industry: Marketing & Advertising
- Company size: 2–10 Employees
- Used Daily for 1+ year
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Review Source
Not my favorite
It was good. Kept us organized more or less. Took a lot of time to setup and automate the processes.
Pros
I liked Podio for my project management for its ease of use in terms of creating projects and composing the project with team members however we always needed outside assistance if we wanted to get very detailed with our tasks.
Cons
Not that easy to learn how to use. Can be very intimidating to new employees. They are more hesitant to learn how to use it compared to Trello. Can be a little complicated to create the automatic work flows. You really do need to be an expert with the software to do that.
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