About Podio

Citrix Podio is a project management and social collaboration tool. It allows businesses to create custom applications to best meet unique business requirements and preferred workflow—without the need for technical skills or development resources. The Podio App Market grants users access to hundreds of free apps, pre-built by Podio users to satisfy a range of industry-specific requirements and project management functions, such as task management, project portfolio management and issue management. There are also apps for functions such as customer relationship management (CRM) and applicant tracking. Across all apps, Podio offers a range of social collaboration features, including Facebook-esque "likes" and file-sharing anywhere within the system, as well as internal instant messaging and video chat. Podio’s app-building capabilities make it a good fit for smaller organizations that require a high degree of customization—particularly those looking to manage multiple business processes within a single system.
Podio Software - Podio activity stream
Podio Software - Podio home screen
Podio Software - Podio CRM
Podio Software - Podio card overview
Podio Software - Podio app customization
Podio Software - Podio custom-built app
Podio video
Podio Software - Podio activity stream - thumbnail
Podio Software - Podio home screen - thumbnail
Podio Software - Podio CRM - thumbnail
Podio Software - Podio card overview - thumbnail
Podio Software - Podio app customization - thumbnail

Podio pricing

Podio has a free version and offers a free trial. Podio paid version starts at US$9.00/month.

Starting Price:
US$9.00/month
Free Version:
Yes
Free trial:
Yes

Alternatives to Podio

MNprogram

2.7 (11 Reviews)
MNprogram is designed to help businesses in medical, education, healthcare, legal and other industries streamline...

HubSpot CRM

4.5 (4311 Reviews)
HubSpot is an AI-enabled, cloud-based CRM software designed to support businesses of all sizes in their growth journey....

BuildingConnected

4.6 (200 Reviews)
BuildingConnected provides the largest crowd-sourced network in commercial construction, empowering builders to save...

Salesforce Sales Cloud

4.4 (18769 Reviews)
Sales Cloud is equipped with customer relationship management (CRM) functionality that encompasses lead management,...

Redmine

4.1 (172 Reviews)
Redmine is an open-source cloud-based project management solution based on the Ruby on Rails programming framework. It...

Wrike

4.3 (2758 Reviews)
Wrike is a cloud-based project management platform for teams of 20+ that is suitable for both large enterprises and...

Pivotal Tracker

4.3 (150 Reviews)
Pivotal Tracker from Pivotal is a cloud-based agile project management solution designed to facilitate collaboration...

BoldTrail

4.5 (540 Reviews)
Ranked #1 by over 250K Agents - BoldTrail is a complete real estate platform that empowers brokerages, teams, and...

Microsoft To Do

4.6 (3032 Reviews)
Microsoft To Do is a task management app that allows users to create daily to-do lists and share them with others. The...

Workzone

4.8 (215 Reviews)
With 20+ years of real-world use, Workzone is a Project Management Software built for teams of 5+ users who manage...

Jira

4.4 (15059 Reviews)
Jira Software is a business process management tool used by agile teams to plan, track and release software. Jira...

Microsoft Viva Engage

4.2 (818 Reviews)
Microsoft Viva Engage is a private cloud-based social network that enables employees to collaborate across departments,...

Todoist

4.6 (2546 Reviews)
Todoist is the world’s #1 task manager and to-do list app for professionals and small businesses. With a simple tap,...

Smartsheet

4.5 (3412 Reviews)
Smartsheet is a work execution platform and collaboration tool with a familiar spreadsheet-like interface that helps...

Thryv

4.2 (501 Reviews)
Thryv is an all-in-one business management solution designed to help small businesses with essential business functions....

Browse Podio Reviews

338 of 338 reviews
Sort by:
Melanie
Melanie
  • Industry: Marketing & Advertising
  • Company size: 2–10 Employees
  • Used Monthly for 6-12 months
  • Review Source
Value for Money
4
Functionality
4
Ease of Use
3
Customer Support
4

5
Reviewed on 4/5/2024

A Lot Like Digital Lego

We loved working with it. It was such a great tool to use. However, we did in the end switch away to a more traditional PM system, just because the setup and structuring was a little bit of overkill for what we needed as we grew.

Pros

Podio is this fantastic gem that you don't see in other project management, task management or workflow management systems. It's quite literally limitless. You can create unique systems and flows for your own needs without a ton of tech-knowledge (but you certainly need some). It's a really neat way to create the EXACT workflow and data management pieces that you're looking for.

Cons

Podio is not simple to set up or implement. It takes time, planning and a decent amount of tech understanding. You don't need to know how to program, but it's certainly not for the faint of heart with the setup. However once you get it - it's very cool. I honestly don't have too much more that's negative to say about it.

Rongen
  • Industry: Management Consulting
  • Company size: 2–10 Employees
  • Used Daily for 2+ years
  • Review Source
Value for Money
5
Functionality
5
Ease of Use
5
Customer Support
4

5
Reviewed on 6/5/2024

Customisable Project Management System which can also be used as a CRM

It's easy to use and customise workflow to fit any business need.

Pros

Customising apps, creating workflow, and implementation roll out are all easy and user friendly. Our team have quickly familiarised the user interface and functionalities.

Cons

Limited native integrations. You will need Zapier account to integrate with other apps such as Time Tracker, Xero, Pandadoc, or Google Spreadsheet.

Paul
  • Industry: Education Management
  • Company size: 11–50 Employees
  • Used Daily for 2+ years
  • Review Source
Value for Money
0
Functionality
3
Ease of Use
5
Customer Support
0

4
Reviewed on 12/12/2024

Podio review (daily user)

Pros

It's fairly easy to use and does have a lot of the key features you would need from a CRM

Cons

Integrating with other products and systems isn't particularly easy or possible at all in some cases

Marcus
  • Industry: Program Development
  • Company size: 2–10 Employees
  • Used Daily for 2+ years
  • Review Source
Value for Money
3
Functionality
3
Ease of Use
3
Customer Support
1

1
Reviewed on 3/2/2025

FATAL CUSTOMER SERVICE (since Podio is Progress.com)

Customer service has been an absolute disaster since Podio joined “Progress.com”. I just wanted to delete my old email address (and already had a new email correctly set up in the account and activated to the primary email address). I couldn't delete the old address myself because I got the error message: “You are the owner of a contract with this organization and cannot leave it. Please contact our support for assistance.”. After explaining the problem several times, forwarding it to support and re-analyzing the problem (the questions were always the same, which I had already explained in the course), customer service was unable to solve such a simple issue. Extremely unprofessional and incapable of solving something that was actually so simple. The constant re-answering of my questions in the same chat window, the lack of understanding of the problem, a complete mess. Sometimes even my data was gone from my CRM. Therefore, absolutely no recommendation for Podio (at Progress.com). I will now cancel my account after 15 years as a customer.

Pros

Modular app kit (as forms) is a good solution, to build your own formulars.

Cons

Customer Support is catastrophic since Podio is Progress.com.

Tonya
  • Industry: Accounting
  • Company size: 2–10 Employees
  • Used Daily for 1+ year
  • Review Source
Value for Money
3
Functionality
4
Ease of Use
5
Customer Support
2

3
Reviewed on 24/11/2024

Podio CRM management

We have been using it for years now some days it’s great others I get frustrated

Pros

It does help find and keep track of all our date

Cons

Connecting the third party apps and you have to pay someone for support

Alternatives Considered

monday.com

Reasons for Switching to Podio

It was the only thing we felt comfortable with
Cody
  • Industry: Marketing & Advertising
  • Company size: 2–10 Employees
  • Used Daily for 2+ years
  • Review Source
Value for Money
5
Functionality
5
Ease of Use
5
Customer Support
5

5
Reviewed on 5/11/2024

Podio is a BEAST!

My overall experience with Podio is great. I started with Podio while running a real estate investment company. I now utilized it with my roofing company as well. The advanced automations with globiflow make it a force to be recon with in the CRM space.

Pros

The ability to customize Podio in order for it to help scale your business is what I like most about Podio. All of the latest integrations are keeping Podio at the top of the list for CRMs.

Cons

There are very few times it occurs, but when the site/status goes down during the middle of the work day it can wreck havoc on a business that relies on it heavily. Over the last 6 years I have only had it affect me 3-4 times.

Julian
Julian
  • Industry: Professional Training & Coaching
  • Company size: 11–50 Employees
  • Used Daily for 2+ years
  • Review Source
Value for Money
1
Functionality
3
Ease of Use
3
Customer Support
1

2
Reviewed on 8/3/2024

Used to be good now is outdated and poor customer service

I went from love to dissappointment. For many years it served us to organize the workflows of the company but gradually it was left behind and today it is an outdated and expensive platform. In addition, the customer service is really disappointing.

Pros

It's good for working with databases and relations among them. We used to have our complete ERP built in Podio.

Cons

- Podio used to be a good alternative when workspaces were customizable and external users could interact with the platform easily. However, this changed unilaterally and without notice, rendering most applications useless.
- Compared to platforms like Notion, Podio's system and infrastructure are perceived as outdated and difficult to configure.
- The customer service is poor, with delayed responses and a lack of empathy towards the customers.
- It is more expensive than more powerful and customizable platforms.

Ann
  • Industry: Marketing & Advertising
  • Company size: 2–10 Employees
  • Used Daily for 6-12 months
  • Review Source
Value for Money
3
Functionality
5
Ease of Use
4
Customer Support
5

4
Reviewed on 14/10/2024

Good- but look at the total price.

I liked Podio, and if you don't need a lot of bells and whistles the basic version may be ideal for you.

Pros

I really liked how Podio integrated with Google Drive and Dropbox. it made it super easy to share files. I think it's one of the more intuitive platforms for users.

Cons

It's NOT that intuitive for those setting up the tasks and workflows. It may take them awhile to get things working the way you want, and if you only have one person managing the team, and they leave, you may be in dire straits if you need to make changes. I also thought Podio became more expensive quickly. the basic version is affordable but every additional feature costs more and then you are paying A LOT. And considering all the time for set-up, you may be hesitant to leave. I needed a better tracking and reporting system than what I could get from Podio, and price was getting high, so I switched

Christian
  • Industry: Marketing & Advertising
  • Company size: 2–10 Employees
  • Used Daily for 2+ years
  • Review Source
Value for Money
4
Functionality
5
Ease of Use
5
Customer Support
5

5
Reviewed on 13/12/2024

Great for our team

It's good and for our team it organizes all our projects.

Pros

It's ease of use and the user interface of the platform.

Cons

The price per seat and the increase. It was good being cheaper

Sylla
  • Industry: Fine Art
  • Company size: Self Employed
  • Used Daily for Free Trial
  • Review Source
Value for Money
5
Functionality
4
Ease of Use
4
Customer Support
5

5
Reviewed on 16/12/2024

Good Product

Pros

Highly customizable, intuitive, and collaborative. Strong integration and automation features.

Cons

Less advanced features compared to competitors, lag with too many customizations.

Andrew
  • Industry: Construction
  • Company size: 11–50 Employees
  • Used Daily for 2+ years
  • Review Source
Value for Money
5
Functionality
4
Ease of Use
5
Customer Support
3

5
Reviewed on 9/6/2023

Podio - solid and reliable CRM customised to our needs

I compared at least 5 or 6 products. I chose podio, citrix being known to me and found it good. I got support via messaging and phone and quickly had the system setup to meet admin needs and job tracking. 8 years later, have full access to all jobs, cloud based, can download backup and its a part of our IT system used byb4 users daily.

Pros

Having used podio for over 8 years (!) As CRM and also as means of sharing tasks with certain staff it is perfect. I can setup projects, import excel, csv and track one-off jobs or larger contracts, sharing with workforce.

Cons

Not much negative to say. We tried some features but overcomplicated our own ways of working. It does what we want it to anc now rely on it.

Munim
  • Industry: Accounting
  • Company size: 2–10 Employees
  • Used Daily for 1+ year
  • Review Source
Value for Money
5
Functionality
5
Ease of Use
5
Customer Support
5

5
Reviewed on 25/5/2023

Great CRM solution

great solution

Pros

very userfriendly and easy to follow the progress of other team members

Cons

not easy to customize so external assistance was always needed

Juno
  • Industry: Computer Software
  • Company size: 501–1,000 Employees
  • Used Daily for 1+ year
  • Review Source
Value for Money
4
Functionality
4
Ease of Use
5
Customer Support
5

4
Reviewed on 30/12/2022

Extensive review from my Podio experience

My overall experience with Podio has been great. It is a very intuitive and user-friendly platform that is easy to use and navigate. With its robust feature set, it is a great tool for managing projects, tasks, collaborations, and more. I have found it to be incredibly helpful in streamlining my workflow and keeping my team on the same page. Additionally, the customer support is top notch and the resources provided are extremely helpful. Overall, I'm very pleased with my experience with Podio.

Pros

Podio is a perfect software for teams that need to collaborate and work together on projects. It is an intuitive, user friendly platform designed to help teams manage their projects and tasks in one place. Podio allows teams to communicate and collaborate, plan and track tasks, manage files and documents, and review progress. It is also great for tracking individual tasks and setting goals. Podio provides a secure and organized platform for teams to manage their projects and tasks in one place. It is easy to use and helps teams stay organized and on top of tasks. It also offers great reporting tools that allow teams to review progress and make sure deadlines are met.

Cons

Podio offers limited customization options, which makes it difficult to tailor the platform to fit the specific needs of a business.

Colin
Colin
  • Industry: Information Technology & Services
  • Company size: 2–10 Employees
  • Used Weekly for 2+ years
  • Review Source
Value for Money
4
Functionality
4
Ease of Use
4
Customer Support
0

4
Reviewed on 29/12/2018

Podio - Flexible collaboration tool for teams

It's difficult to describe Podio in a few sentences as it's flexibility and extensibility through the addition of apps from the library or creating your own means that it can be used for many different things.

We've used it for project management and as a simple space to hold and share information when several external parties are involved. It means everyone can see what needs to be shared and current status with compromising internal systems and worrying about correct security settings for various parties.

Podio isn't always first choice for team collaboration as there may already be solutions in place that clients prefer (for example, Microsoft Teams), but it is a quick way to pull disparate people and data together and get working quickly.

As with all collaboration tools, it needs a bit of planning to configure it best for the type of project you want to use it for, but once you have used it a couple of times setup should be quick. For 'standard' users who have a degree of competence with collaboration software, the interface is intuitive and they should get up to speed pretty quickly.

If you work in an Agile environment, all the tools are there to configure an Agile project and get started quickly.

Some people love Podio immediately, others don't get it. Try out with a couple of small projects to get familiar with it; keep it as simple as possible - Podio's greatest strength is that you don't need to add more features/apps than are suited to the job.

Pros

Fast to configure for team collaboration on a variety of tasks - from the simple to fully featured Agile project management.

Adding only the apps you need means you can have a flexible and bespoke approach to each project depending on the requirements.

Easy to share with external users.

Cons

The flexibility that can be a strength can also be a weakness. There needs to be strong leadership over configuration and apps included.

The number of apps that can be added and the configurable options can lead to unnecessary complexity in the hands of inexperienced users.

If you have complex security requirements, configuration can be a pain.

Emanuelly
Emanuelly
  • Industry: Transportation/Trucking/Railroad
  • Company size: 2–10 Employees
  • Used Daily for 1+ year
  • Review Source
Value for Money
5
Functionality
4
Ease of Use
4
Customer Support
5

5
Reviewed on 31/8/2020

Podio is great for organizing and storing information

Podio has helped a lot in organizing the day-to-day activities of the company I work in, facilitating communication, file storage and data control.

Pros

Podio is a great tool to use for work, as it is possible to create tasks and mark the people responsible and this helps a lot in the organization and retention of information due to the fact that in these tasks it is possible to attach documents, in addition it is great to create events assisting in day-to-day meetings to have control of the people present and it is great to create a list of contacts, to store information of customers and distributors of the company.

Cons

I believe that Podio could improve the way of notifying the person who is marked in the tasks, it could be possible to create a table with all the tasks that the users have to do, in order to better organize and control the deadlines.

Barbara
  • Industry: Hospital & Health Care
  • Company size: 51–200 Employees
  • Used Daily for 2+ years
  • Review Source
Value for Money
5
Functionality
5
Ease of Use
5
Customer Support
5

5
Reviewed on 20/11/2020

Podio is great place to divide your workspaces

Overall, Podio is very user friendly. I'm unsure of the exact cost as the [SENSITIVE CONTENT HIDDEN] handles that. I like the functionality of Podio in that we can have employees submit their applications right in the platform and then build their employee files off of that application.

Pros

I like having all the different workspaces to separate our different company locations and depts. I like the ease of setting an employee up or removing an employee and the ease of inviting an employee to a workspace.

Cons

I don't like if I have an employee who is no longer at one work space and moved to another, I can't easily move their workspace location. I have to create separate workspaces in different workspaces for an employee.

Augusto
Augusto
  • Industry: Real Estate
  • Company size: 201–500 Employees
  • Used Daily for 2+ years
  • Review Source
Value for Money
5
Functionality
4
Ease of Use
3
Customer Support
2

5
Reviewed on 12/9/2021

A great tool to keep all your projects in order, serves it's purpose.

In the time that I have been using it, it solve many communication problems, I was able to record and track each action or request that is made throughout, for example, a month, and it allows an easy way to remember and collect the data of each last month.

Pros

First of all, it adapts to the user in an amazing way, I really liked that. Whether for a small company or a very large one, and not only companies, also anyone who wants to have their projects organized.
The cost is affordable, makes it accessible to companies of all kinds.
Finally, I must say that it’s great to share real-time progress of projects with clients to confidently engage them in work productivity.

Cons

They could improve document sharing, which is a bit tricky. They should improve the mobile app. It could also be integrated with other apps to sharing over there.

Verified Reviewer
  • Industry: Logistics & Supply Chain
  • Company size: 11–50 Employees
  • Used Daily for 2+ years
  • Review Source
Value for Money
4
Functionality
4
Ease of Use
4
Customer Support
3

4
Reviewed on 1/10/2018

Podio app space for beginners

I use Podio as the main frame for our internal communications software. We are branching out to 'share' items to both suppliers and clients that we mark apps and workspaces specifically without proprietary information. This way we can all communicate in a network without causing too much of an overlap in other softwares.

Pros

Javascript based easy calculations fields.
Relationship fields allow easy access to 'like' items that don't follow the same workflow.
Globiflow integrations opens up 'get' 'post' and'if this then that' features that cut down on tedious work.
Podio Super menu chrome extension is extremely helpful for entities with a lot of workspaces/apps.

Cons

Without extension you cannot mark several items in table format. You have to go into each individual item separately (or export to excel update and them import) which is a massive pain.

John
John
  • Industry: Real Estate
  • Company size: 2–10 Employees
  • Used Daily for 2+ years
  • Review Source
Value for Money
4
Functionality
4
Ease of Use
4
Customer Support
4

4
Reviewed on 27/1/2021

Podio

My overall experience is very positive. I would definitely recommend polio to anyone needing a CRM follow up system. It definitely increases long term conversion.

Pros

It was super easy to integrate contacts and begin utilizing all forms of initial AND follow up contact. They have multiple features to layout messages, formats, send timing, etc. Everything is easily trackable.

Cons

The software functions as intended for the service the company offers and or provides. The features operate consistent and in line with what other similar service provides offer.

Praveen
  • Industry: Information Technology & Services
  • Company size: 10,000+ Employees
  • Used Daily for 6-12 months
  • Review Source
Value for Money
4
Functionality
4
Ease of Use
4
Customer Support
3

4
Reviewed on 19/8/2018

This software has helped our teams to easily interact and work together.

Pros

The cloud-based application lets the organizations to communicate within the company or with another company for their requirements. It has helped us to collaboratively work using a single platform by sharing data such as business processes and project management reports, and through real time communication. Delegating and tracking the tasks has never been so easy! Using this software has improved our productivity and time management. We could build and maintain good relationships with the customer. The best thing about this software is that, it had given us the ability to control who can access the workspace environment, thus adding to the security feature. Since the files can be shared in one common place, multiple email threads and redundancy could be avoided.

Cons

This utility does not provide phone support, which is a huge drawback. The users are expected to always work from their desktop computer environment. The developers of this application are not always ready to change the application features of the tool. The option of printing out the shared pdf, directly, is not present in the current version of the application. The user interface of this application also needs to be updated, as some find it cumbersome to use. If you are checking out for some automation in workflows, you would be disappointed as there are none!

Andrew
Andrew
  • Used Daily for 2+ years
  • Review Source
Value for Money
5
Functionality
5
Ease of Use
5
Customer Support
3

4
Reviewed on 9/6/2018

Not the BEST But Very Affordable

Real time tracking of sales and easy to calculate commissions

Pros

You can customize pretty much any field imaginable to build anything you want and need. It doesn't require you to fit everything into their box or what they say you need. Integrated with Zapier it is very powerful.

Cons

You can't search by email address (there are errors with any email that has more than 1 period which is almost a deal breaker. Reports can't be accessed in the app which is one of my primary uses. I have a workaround scripted in my phone, but I feel like you shouldn't have to be an expert to find what your sales are.

Verified Reviewer
  • Industry: Computer Software
  • Company size: 51–200 Employees
  • Used Daily for 2+ years
  • Review Source
Value for Money
5
Functionality
4
Ease of Use
4
Customer Support
4

5
Reviewed on 28/7/2022

Very good task management

Pros

Task management for a single user from my experience is hassle free

Cons

A bit more support materials on best practices, some in-app guides would be helpful

Nicolai
Nicolai
  • Industry: Food Production
  • Company size: 1,001–5,000 Employees
  • Used Daily for 2+ years
  • Review Source
Value for Money
4
Functionality
4
Ease of Use
4
Customer Support
4

4
Reviewed on 4/2/2019

Daily user of podio (professionally)

We use this in IT for ticket registrations, inventory of all the hardware (PC, scanners, printers, ...). In Podio we also keep track of all the users in our organizations, which is then linked to their workstation( PC, screen, ...). Pretty useful to collaborate.

Pros

What I like most is the flexibility of the software. You can pretty much use this for everything (invoices, inventory, user management, etc). It's to be designed to your own desires. Also you can share with external organizations.

Cons

It's pretty expensive I heard, and there is quite a lot of slowness in podio (downtime). But mostly fixed very fast.

Matteo
Matteo
  • Industry: Education Management
  • Company size: 11–50 Employees
  • Used Daily for 2+ years
  • Review Source
Value for Money
5
Functionality
5
Ease of Use
5
Customer Support
4

4
Reviewed on 9/10/2018

The entry level CMS

Optimal if your company is on a budget but wants to have an easy to use and rich software with many many features. Good starting point for any business, we used it for years without problem before switching to InfusionSoft

Pros

Podio is one of the best CMS around. it is basically cost free and allows entire team to manage complex dataset of costumers infos. Podio is highly customizable if you know how to write basic JS and that is perfect for nerds.

Cons

It is hard to manage large dataset. Batch edit is not that simple. If you need a more advanced solution it is not the best option

Brandon
Brandon
  • Industry: Construction
  • Company size: Self Employed
  • Used Daily for 2+ years
  • Review Source
Value for Money
5
Functionality
5
Ease of Use
5
Customer Support
5

5
Reviewed on 24/9/2018

Best Ive Tried So Far!

Podio is my go to app for daily activities. Its feature rich and totally customizable. Some of the extensions are a bit pricey, for sure. But you also get what you pay for and it is definitely a solid platform. Ive used PODIO since before it was Citrix. Im a small company and I do entertain other FSM software from time to time... but I always continue to use PODIO if for nothing more than a backup. Its saved my ass a few times!

Pros

Flexibility, Functionality and Integration

Cons

Nothing so far. It has been my staple app for day to day work for several years!

Vishal
  • Industry: Consumer Services
  • Company size: 10,000+ Employees
  • Used Daily for 1+ year
  • Review Source
Value for Money
4
Functionality
5
Ease of Use
5
Customer Support
5

5
Reviewed on 19/11/2024

Podio review

Pros

Its user-friendly design makes it easy for teams to navigate, even without extensive training.

Cons

While Podio supports many integrations, setting them up can be complex, especially for non-technical users.

Austin
  • Industry: Accounting
  • Company size: 11–50 Employees
  • Used Daily for 1+ year
  • Review Source
Value for Money
5
Functionality
5
Ease of Use
5
Customer Support
0

3
Reviewed on 18/9/2024

Customizable but clunky task management

This was very customizable and worked for me.

Pros

I loved the task queue feature. This showed a list of upcoming tasks and made it easy for me to review upcoming call tasks.

Cons

I disliked how much effort it took to manage individual tasks.

Abhilash
  • Industry: Textiles
  • Company size: 1,001–5,000 Employees
  • Used Daily for 1+ year
  • Review Source
Value for Money
5
Functionality
5
Ease of Use
5
Customer Support
5

5
Reviewed on 29/4/2024

Podio Is a Reliable Task Management Solution

Pros

This task management solution has been easy to use since day one.
I like the brilliant capabilities of Podio.

Cons

Podio has been highly reliable simple to manage.
No cons about Podio.

paul
  • Industry: Security & Investigations
  • Company size: 11–50 Employees
  • Used Daily for 2+ years
  • Review Source
Value for Money
1
Functionality
1
Ease of Use
5
Customer Support
2

3
Reviewed on 12/10/2023

10 Year Client

We loved it and did almost everything with it. Unfortunately they made a dramatic change that is unacceptable. They restricted our guest user functions in where subcontractors, collaborators, clients, and countless others we have worked with over the years can no longer perform functions like editing app items or create an app item which was a basic user function needed in all of our workspaces. We have been with them since 2013 have built hundreds of colabritives with clients, built entire security education curriculums and managed large government proposals using the platform. Now those free features that we became reliant on over the past 10 years were switched to employee only paid features. In order to restore those former functions. I would have to pay for a user account for each guest in the system. That would change my annual bill from $2400 a year to over $33K a year. That is like buying a new car every year so 130 guest could work with us. I would preach to others on how good the platform was but now after 10 years of customization of apps workspaces client and employee integration they want me to pay a factor of 13.4 x what we have been paying in order to do what we have been doing for the past 10 years. Absolutely criminal ! This is going to be painful and costly.

Pros

Until Oct 11, 2023 I would argue they are the most powerful intuitive user friendly cloud based tool ever designed. The platform was ideal for project, client, and employee management with powerful tutorials and clean interface with a wide range of customization .

Cons

They changed their business model effective Oct 11. It has completely disrupted our entire business. I was a huge advocate but no longer. The move is a financial fleecing of small business.

John
  • Industry: Research
  • Company size: 1,001–5,000 Employees
  • Used Daily for 1+ year
  • Review Source
Value for Money
5
Functionality
5
Ease of Use
5
Customer Support
5

5
Reviewed on 1/4/2024

Podio: A Brilliant Tool for Transforming Project Data

Pros

The reliability of Podio has been making it an incredible tool.
Podio is easy to use and reliable.

Cons

I like the effective features of Podio.
Podio is flawless.

Oparanya
  • Industry: Construction
  • Company size: 1,001–5,000 Employees
  • Used Daily for 1+ year
  • Review Source
Value for Money
5
Functionality
5
Ease of Use
5
Customer Support
5

5
Reviewed on 30/4/2024

Podio: An Inexpensive and Simple to use Task Management Tool

Pros

This task management solution is so easy to understand and comprehensive.
Podio has been an easy to implement task management software.

Cons

I like the powerful features of Podio.
Podio is so amazing.

Verified Reviewer
  • Industry: Insurance
  • Company size: 2–10 Employees
  • Used Daily for 2+ years
  • Review Source
Value for Money
5
Functionality
3
Ease of Use
2
Customer Support
1

3
Reviewed on 2/10/2023

Podio is great if you want to build your own

Pros

For solo and micro enterprise users, Podio could be a good option due to lower cost structuring if you know how to build.

Cons

Podio was not the easiest to use although you can build it to do just about anything.

Patrick
  • Industry: Performing Arts
  • Company size: Self Employed
  • Used Weekly for 2+ years
  • Review Source
Value for Money
5
Functionality
5
Ease of Use
5
Customer Support
5

5
Reviewed on 15/9/2023

The Scheduling Manager you need

I have had a good experience with Podio. It has helped me manage my database for several years.

Pros

I mainly use Podio to enter my customers in to a database and add or subtract information as needed. I am able to customize Podio to exactly what I need for each customer. I can schedule the customers.

Cons

It took me a few hours to learn how to use Podio, but other than that, there are few things that I dislike about Podio.

Alternatives Considered

Thryv

Reasons for Switching to Podio

Cost and ease of use was a big factor
Gage
  • Industry: Real Estate
  • Company size: 2–10 Employees
  • Used Weekly for 6-12 months
  • Review Source
Value for Money
4
Functionality
4
Ease of Use
5
Customer Support
3

5
Reviewed on 18/12/2023

Podio Review

7-8/10 overall. It wasn't a bad software to use and it'll help you stay organized.

Pros

The ease of use after you get everything customized.

Cons

The complexity of setting up a new profile and uploading contacts to get them to map correctly.

Tamara
Tamara
  • Industry: Real Estate
  • Company size: 2–10 Employees
  • Used Daily for 1+ year
  • Review Source
Value for Money
1
Functionality
1
Ease of Use
1
Customer Support
1

1
Reviewed on 4/8/2023

trash. major trash system in 2023

trash. Customer service is non existent

Pros

Easy Integrations. But will be useless when you see how the system can ruin everything you built in a blink of an eye.

Cons

One mistake like importing a file incorrectly wipes out your entire database. There are no undo features. Good luck being human with this app. There arent any directions with how to work the system. Money hungry developer with customer not in mind. Slow to implement basic functions.

Jon
Jon
  • Industry: Real Estate
  • Company size: 2–10 Employees
  • Used Daily for 2+ years
  • Review Source
Value for Money
4
Functionality
5
Ease of Use
4
Customer Support
4

4
Reviewed on 29/4/2023

PODIO is it for you?!

VG, it's been my bread and butter

Pros

Integration easy.. open source, use zapier from time to time too

Cons

No Referrals / partner program Being provided for loyal users / programmers like me

Alternatives Considered

Zoho CRM

Reasons for Switching to Podio

open source easy to modify create and/or delete
Mostafa
Mostafa
  • Industry: Real Estate
  • Company size: 11–50 Employees
  • Used Daily for 2+ years
  • Review Source
Value for Money
5
Functionality
5
Ease of Use
5
Customer Support
5

5
Reviewed on 27/5/2023

Operations Manager

Pros

Podio is very easy to use and inexpensive would recommend it anytime!

Cons

haven't really find any cons while using podio

Wuilson
  • Industry: Machinery
  • Company size: 51–200 Employees
  • Used Daily for 6-12 months
  • Review Source
Value for Money
4
Functionality
5
Ease of Use
5
Customer Support
5

5
Reviewed on 7/7/2023

Absolutely amazing Application which can easily plug in to your existing apps or database

Pros

Podio is super easy to use and it goves great functuonalities to your team

Cons

Sometimes it runs slowly but I think that will depend on the size of your data base

Rosalina
  • Industry: Computer Software
  • Company size: Self Employed
  • Used Daily for 2+ years
  • Review Source
Value for Money
0
Functionality
4
Ease of Use
4
Customer Support
4

5
Reviewed on 18/2/2023

An In-Depth Review of the Cloud-Based Project Management and Collaboration Tool

Citrix Podio is an exceptionally adaptable and extensive task the board and joint effort arrangement that offers a scope of advantages for groups. Nonetheless, its restricted detailing capacities, high expectation to absorb information, restricted mixes, and client assistance issues might be disadvantages for certain clients.

Pros

Adaptable: Citrix Podio offers a serious level of customization, permitting groups to make custom work processes, structures, and applications to accommodate their particular necessities. This makes it a profoundly versatile answer for groups with different requirements and work processes.Easy to understand interface: The product has a spotless and simple to-utilize interface that makes it open to clients of all expertise levels.Far reaching highlights: Citrix Podio offers a scope of elements intended to smooth out project the executives and cooperation, including task the board, document sharing, schedule combination, and continuous visit.Versatile availability: The product is open on both work area and cell phones, permitting groups to remain associated and work in a hurry.Solid security: Citrix Podio focuses on security and offers a scope of measures to safeguard client information, including two-factor validation and encryption.

Cons

Restricted announcing capacities: Citrix Podio's detailing and investigation abilities are to some degree restricted contrasted with other venture the board and joint effort apparatuses. Groups might have to depend on outsider apparatuses to acquire top to bottom bits of knowledge into their work.High expectation to absorb information: While Citrix Podio is easy to understand, it can require some investment for groups to figure out how to utilize the elements really, especially on the off chance that they are all new to project the board and joint effort apparatuses.Restricted combinations: Citrix Podio offers incorporations with different instruments, however the scope of mixes is fairly restricted contrasted with other undertaking the executives and coordinated effort arrangements.Client service: A few clients have revealed troubles with client service, especially as far as reaction time and issue goal.

Anirudh
  • Industry: E-Learning
  • Company size: 11–50 Employees
  • Used Monthly for Free Trial
  • Review Source
Value for Money
0
Functionality
5
Ease of Use
4
Customer Support
0

4
Reviewed on 13/9/2023

Great management platform

It is a great platform overall for creating an account easily in minutes and performing various management tasks.

Pros

Various management operations such as task, workflow automation, sales management and many more.

Cons

The user interface at the start of the page is really dull and unattractive.

Verified Reviewer
  • Industry: Renewables & Environment
  • Company size: 5,001–10,000 Employees
  • Used Daily for 2+ years
  • Review Source
Value for Money
0
Functionality
2
Ease of Use
2
Customer Support
0

4
Reviewed on 6/7/2021

Overall - Decent CRM software, definitely needs some more competitive enhancements to stay...

Overall- this is the main CRM software my company uses. It was sink or swim for me. I did a lot of research while home (after work). It should be easily adapted to new employees , in my opinion. Even now, 2 years later, I still struggle at times , figuring out the available functions, etc.

Pros

I like the ability to upload as many docs as needed for the project/customer. All departments (in my workplace) can view what is going on with the project. It keeps the project organized and allows as many details as needed.

Cons

Podio to me, isn't user friendly. It took quite some time to learn the quirks and how to maneuver through the different pages for the project. Definitely could use some enhancements.

Mark
Mark
  • Industry: Computer Software
  • Company size: 1,001–5,000 Employees
  • Used Daily for 2+ years
  • Review Source
Value for Money
5
Functionality
5
Ease of Use
5
Customer Support
5

5
Reviewed on 17/8/2019

Podio is the best tracking software for the multiple projects.

Podio is the best to keep track all of our important emails, tasks and projects in a simple manner. Podio is an outstanding software for the project and management. I can share all of my important projects with my friends and team members but one by one. It really allow me to manage all of my important tasks and store the important information in a one place such as assign projects. My project management activities are easily handle by the extreme planner software. Wen I complete all of my tasks assignment and multiple projects, then I always choose the Podio software. Podio is the great for the project and tasks assignments. I would recommended this software to everyone.

Pros

Podio is the great customizable software. The best thing about the Podio software is that we can track all of our important tasks and multiple projects at a one time and it is the only possible through the Podio software. We can easily collaborate with our team members and colleagues in a more efficient way. I can always use this efficient software for better manage my personal projects.Podio is one of the best project management software. The another great advantage of this software is that we can easily organized all of our important projects and assignment tasks in a group and colleagues. This software has outstanding features such as it has the great ability to create the custom folders in a more efficient way. Through this software, it is so easy for us to create a tasks and store a large amount of information in a project software.

Cons

The disadvantage of this software is that for the new users that they faced a lot of problem about the sharing of the multiple projects with our colleagues and team members at a one time. Hence, sharing of projects is so difficult for the beginners and users. This software lack a lot of features which is very essential for the new users. Podio software is not so easy to use. For the beginners, it is a little challenges for us to create a tasks and better manage our projects . It is so difficult in learning to use many of the features in a properly manner. But otherwise it is very simple for us to create a tasks to the specific projects.

Jefferson
Jefferson
  • Industry: Construction
  • Company size: 11–50 Employees
  • Used Daily for 1-5 months
  • Review Source
Value for Money
4
Functionality
3
Ease of Use
4
Customer Support
0

4
Reviewed on 12/11/2020

Use for Small Companies Only

Far more cons then pros. If you are a growing company I would recommend stay away from this software. If your a small startup I can see the attractiveness because its low cost, simple minded. We are hopefully going to switch off it soon.

Pros

Podio is one of those software that excels in a few key concepts but entirely falls flat everywhere else. There ability to tag, chat and communicate through each app is a unique feature that I think most programs do fail to get right. There workflows and ability to write any calculated field workflow in php or javascript is pretty decent and a unique concept when needing that custom options. Does take a bit to learn it though. I think most people dump money into 3rd party support developers do to this. which is what we were doing before I arrived.

Cons

This is a software I think any growing company is going to find out real quick that they will outgrow real fast. Podio is slow. Apps do not work between workspaces. You can build relationship but not share apps between workspaces. Permissions and overall platform structure is very confusing. Podio was built of the idea that any Joe off the street can build a workspace/app and share it around, versus having a platform that is company down managed. The design of podio is single column form layout, this is a decent concept if your tracking like 5 fields. But the minute you need more then that you are going to find yourself just doing endless scrolling, and can't find anything. Views are a mess to build. Graphs do not exist at all.

Verified Reviewer
  • Industry: Hospital & Health Care
  • Company size: 1,001–5,000 Employees
  • Used Daily for 1-5 months
  • Review Source
Value for Money
3
Functionality
5
Ease of Use
2
Customer Support
0

5
Reviewed on 21/8/2022

Tool that unites collaboration and communication within the company

My experience with the platform was at the level of a company employee, I really liked it because it was a way to monetize the work in a practical way and with an exceptional level of communication and feedback and in a much lighter way.

Pros

This software has a wide range of features that allow the company to develop projects, assign tasks and share them in real time, using the platform's own features or even integrating existing systems in the company. All this in a way adapted to the needs of each company.

Cons

The only disadvantage I see in this platform has to do with the amount of functionality and information available (which on the one hand is good) but also that it leaves users easily lost in this amount of information, requiring external help or the implementation of other software. I think they need to make it more practical and intuitive to use.

Julian
Julian
  • Industry: Education Management
  • Company size: 11–50 Employees
  • Used Daily for 2+ years
  • Review Source
Value for Money
5
Functionality
5
Ease of Use
5
Customer Support
5

5
Reviewed on 22/8/2022

Amazing platform for managing anything

Pros

Podio is a fully featured platform that allows you to manage any process. We use it as our ERP and we manage all our company processes there. We are a corporate training organization and we sell workshops. In podio we create and keep track from the beginning of the process, the delivery of the courses and the follow up. We have developed with time a quite complex and at the same time simple custom platform for our needs.

Cons

Reporting is quite limited and not very customizable. Also views could be more sophisticated and customizable.

Alternatives Considered

Zoho CRM, Jira, Microsoft Viva Engage and Asana

Reasons for Switching to Podio

Podio is much more than a project management platform or CRM. It lets you build your own system as you want... is like a Lego
Ryan
  • Industry: Real Estate
  • Company size: 2–10 Employees
  • Used Daily for 2+ years
  • Review Source
Value for Money
5
Functionality
5
Ease of Use
4
Customer Support
4

4
Reviewed on 11/11/2022

Podio is the best CRM

Overall Podio is so much better than every other CRM we have used. I've recommended it to everyone in my industry.

Pros

I love how we can customize everything and how many integrations are supported.

Cons

Not a fan of the UI. Looks outdated and can be confusing for new users.

Eugenio
  • Industry: Education Management
  • Company size: 51–200 Employees
  • Used Daily for 2+ years
  • Review Source
Value for Money
3
Functionality
4
Ease of Use
4
Customer Support
3

4
Reviewed on 15/7/2021

a good collaboration tool for begginners of companies that can spend a lot of time in it

it is quite good, the best for us was to share information about leads

Pros

we can have in one place all the leads we have and all the workers can upload information about that lead, so we check there all we have from them.

Cons

the support it is not very good, the price it is quite high and at the end we were moving to MNprogram but we still could not do the change

Alternatives Considered

MNprogram

Reasons for Choosing Podio

because MNprogram still do not have the form in english with the fields we need in our leads.

Switched From

MNprogram

Reasons for Switching to Podio

because podio can edit the form and have the connection with sage for accounting.
Verified Reviewer
  • Used Daily for 2+ years
  • Review Source
Value for Money
5
Functionality
5
Ease of Use
5
Customer Support
5

5
Reviewed on 30/1/2018

Love this tool, fully customizable!

I'm using the free version, so for me it's a free project management tool that can be customized to track any type of project or process. I can assign and schedule tasks for any user in the workspace.

Pros

It can do anything! There are pre-developed apps and packages of apps that you can add to your workspace to get started quickly. Those modules can be modified to meet your needs. OR, you can create your own apps to serve your own purposes. I've created my own apps for a variety of workspaces and have found it can do almost anything! So far we've used it for lead development, website development/QA, order tracking, and customer feedback handling. Love that we can assigne and schedule tasks for any user in the workspace. We're a small team, so the free version has been able to meet our needs as well.

Cons

It can be time consuming to figure out how build your own applications. The pre-built apps are great to start with, but then you have to visualize how to modify them to meet you unique needs. Not bad, just a learning curve. Also, the per user per month expenses can add up quickly if you need the more advanced features.

Justin
  • Industry: Construction
  • Company size: 501–1,000 Employees
  • Used Daily for 1+ year
  • Review Source
Value for Money
4
Functionality
4
Ease of Use
4
Customer Support
4

4
Reviewed on 4/9/2019

Serves it's purpose

The big boss also loves this program, because it can generate many different reports for him, from bid activity, pending logs, securement logs, win percentages with different customers or geographic areas. allows him to see many different metrics with just a few clicks.

Pros

The website is incredibly customizable, which allows you make this program perform many tasks that vary greatly. Our main purpose was to use this as a bid center for our company, allowing all of our branches to see who was bidding which jobs. After setting that up, we were able to have podio send out reminders after certain amounts of time to follow up on the bid results. If we were awarded the job, it will then send out notices to our purchasing department, project managers, and super intendents with the relevant information (start end dates, contract prices, labor hours estimated, location, contact info, etc). It is very helpful to make sure our branches do not double up estimating the same projects.

Cons

Being very customizable also means it can be quite tedious to set up initially. There are, however, many premade modules you can either use as is, or customize to fit you needs.

Alternatives Considered

BuildingConnected

Reasons for Switching to Podio

At the time, buildingconnected was not set up to do what we needed in regards to generating the reports for the boss. I believe they have made some changes and updates that likely would have made it a good choice, but too late.

Response from Cloud Software Group

Hi Justin, thanks for the review! Much appreciated. Cheers, Sara from Podio

Replied 9/9/2019
Verified Reviewer
  • Industry: Marketing & Advertising
  • Company size: 2–10 Employees
  • Used Daily for 1+ year
  • Review Source
Value for Money
2
Functionality
3
Ease of Use
3
Customer Support
4

3
Reviewed on 18/10/2022

Not my favorite

It was good. Kept us organized more or less. Took a lot of time to setup and automate the processes.

Pros

I liked Podio for my project management for its ease of use in terms of creating projects and composing the project with team members however we always needed outside assistance if we wanted to get very detailed with our tasks.

Cons

Not that easy to learn how to use. Can be very intimidating to new employees. They are more hesitant to learn how to use it compared to Trello. Can be a little complicated to create the automatic work flows. You really do need to be an expert with the software to do that.

338 reviews

Related categories