Microsoft OneNote

Pros

Easy note taking and ability to integrate seamlessly with other microsoft products

Cons

It lags as the file become heavy and it can be very stressful to sort through a large note

Pros

I have a book I've kept for years, it has different sections color coded even. MS OneNote is like that book on my phone. The ease of use and the fact that I can create different titled notebooks, sections and pages and they stay organized.

Cons

I've occasionally had the error when I'm editing a note/page between my phone and computer. I also hate that when typing on my phone, and I type a word and autocorrect decides that I didn't mean that word, I can go back and tap on the word to get my previous word back, I have to retype it and hope my fingers are faster than autocorrect.

Pros

I like using OneNote for meetings with my team. It's great to have a document we can all add agenda items and add information to.

Cons

I don't love the live-time editing within OneNote. When multiple people are within the document, it is difficult to add changes with one another. It isn't impossible, but it isn't as smooth as other products.

Pros

very easy layout easy to use and easy to set up an account works well with other apps and integrates seamlessly with microsoft all together for me. it is also free!!

Cons

limited amount of features for free plan, not suitable for larger projects, and have to purchase packages to add storage and extra features.

Pros

Onenote is one of the most underatted products Microsoft have, not only allowing quick notepads but an easily collaborative effort between teams.

Cons

The desktop version was a lot better than the web version which seems to have removed a lot of the useful features.

Pros

Microsoft OneNote has helped my team and me with productivity and with creating a knowledge base for HelpDesk operational procedures.

Cons

Syncing files saved in OneNote to SharePoint is not as simple as it should be.

Pros

The ability to have multiple pages with notes saved and can refer to all notes quick and easily. Allows for organization and helps balance multiple different tasks at one time by staying organized.

Cons

No cons at this time with OneNote. Microsoft's application truly saves me hours every week.

Pros

Its a good software that is included in the 365 bundle that can be used to create guides and operations manuals.

Cons

To password protect an area, it can only be done on the offline version before reuploading to the online version.

Pros

I love how Microsoft OneNote keeps everything organized with easy-to-use notebooks, seamless syncing across devices, and great collaboration features

Cons

Occasionally there are syncing issues resulting in the loss of important notes

Pros

The templates available were amazing and fun to use for various projects.

Cons

I found it confusing at the start but after a while of playing with features I found I used Word more than OneNote. The monthly fee on Office software also leads me to other applications that are free more often than not.

Pros

I love that I can take and organize my notes digitally without the fear of losing any information. I also like how OneNote is getting more and more integrated with other applications, for example our newest AI component, Copilot. I love that I can import emails to save to my OneNote or create a table in one note and export it to excel. The application is very user friendly, easy to navogate and customize to my liking.

Cons

There isn’t much I don’t like. I supposed when I want to format documentation, that can be a little difficult sometimes. However, OneNote is not really made for this so I typically utilize PowerPoint or word to format content (depending on what’s being generated) and then I import it into OneNote.

Pros

This is a very easy to use and versatile tool. It’s very intuitive to use, you can incorporate easily different elements like text/images/drawings etc, and you can link everything back to microsoft office or Teams amazingly!

Cons

Some more advanced tools for organization could be useful. I am missing the tagging option for the files I am collaborating with people from my company.

Alternatives Considered

Reasons for Choosing Microsoft OneNote

Switched From

Reasons for Switching to Microsoft OneNote

Pros

I love the whole layout of Microsoft onenote. I just love evrything about it.

Cons

I dont think there is anything al all thst i dilike about the Microsoft onenote app.

Pros

Easy note taking with a lot of organizational options within notebooks (sections/pages etc). Formatting can be applied to call out information easily and its a little easier to start note taking than with a full processor like Word.

Cons

Juggling multiple notebooks can be challenging and have had issues going from the desktop application and the web applications as syncs do not always happen quickly between the versions.

Pros

It is easy to use, organized, and very critical to collaborate in my business. All of these are checked off my boxes. It helps my stress level.

Cons

Truly nothing I am being very honest. It helps me be more organized.

Pros

I love that it integrates with the Microsoft Suite, and is a way to digitize my notes. I have multiple tabs, but can access all of my notes in one place. Lots of great ways to organize information.

Cons

I'm not always able to format the text the way I want to, would like more options like Word has.

Pros

It was the first tool I came across that actually felt like taking notes on a piece of paper but on steroids when it comes to links, images and much more. Whether its the local or cloud based version you're in for a treat.

Cons

The search engine is not optimal. The price is a bit expensive. If versioning/version control is a big requirement for documentation you should consider something more enterprise grade than OneNote.

Pros

I love how detailed and interactive I can get with my notes. I am also able to collaborate and create shared notes.

Cons

It doesn't allow minimalized screen options for quick notes, and lacks integration with other MS apps

Pros

Microsoft OneNote offers note-taking capabilities, seamless integration with other Microsoft Office applications, and real-time collaboration features. Organize your content with a smart management system using notes, sections and pages. Enter your notes anytime, anywhere, increasing productivity and user convenience

Cons

The worst feature of Microsoft OneNote is inconsistent synchronization between devices, which can lead to data loss. The interface is confusing and bulky, and the lack of advanced formatting options makes it difficult to organize your notes. Also, sometimes performance issues and limited access to non-Microsoft services prevent full use.

Pros

Use it extensively for taking notes during a meeting. Can create as many sections and each section can be modified with the content as you require with all the required formatting options.
The data is synced and can be accessed on any device with your account

Cons

The mobile app is not having all the extensive features as the desktop version. Mobile is suited for viewing the creates notes rather than making changes or editing

Pros

One of the standout features of Microsoft OneNote for me is its seamless integration with other Microsoft Office applications and services. This integration streamlines workflows and enhances productivity by allowing users to easily transfer information between different tools.

Cons

While OneNote's flexibility is a strength, it can also be a drawback for users who struggle to maintain organization and focus within their notes. The abundance of formatting options, tags, and collaboration features may lead to information overload or cluttered notes if not managed effectively.

Pros

The ability to create a number of folders and sections and navigate between them quickly and seamlessly.

Cons

There's not much I dislike about OneNote, however I have experienced some syncing issues in the past that led me to start a completely new Notebook from scratch.

Pros

It’s very handy and very convenient to make a note fabulous software. Records your meeting notes, next step share with your Colleagues, keep records your meeting notes with using tools make your file more professionals and presentation tools are tremendous to discover and share with your team make great impression on them, more professionals and casual Use aswell to remind things when you stuck or struggling to find stuff.they have various options to designed your notes in a better way to presentation, I’m trilled to use Microsoft one note

Cons

It’s bit problem to others when you share your note to other if they don’t have this software they asked them to install whatever , they are familiar with it or not or it’s painful to other to import all stuff if they don’t want to install it, rest all great

Pros

This is an amazing way to maintain a knowledge base for my department in one convenient location instead of trying to keep track of countless documents.

Cons

There are several ways to own a notebook (cloud, local storage, etc.) so it can be confusing to end users when trying to identify where they notebook "lives".

Pros

OneNote has one of the best formats of notetaking compared to a traditional pen and paper. Its adaptable for for school and work note taking. It's the perfect app to use to contribute with a group of people if you want to share your note or combine notes together.

Cons

The only issue I have with OneNote is if you're using the website compared to the app there's more styling feature on the website that you can't use on the app.

Pros

It is integrated with the Microsoft Office system, syncs to the cloud easily, works on a number of different OSes and devices.

Cons

the layout could be better, and it is hard to do housekeeping and clear out old notes. Would be nice to have a way of seeing old notebooks/pages. It also takes a few days to create OneNote sections for students in their class Teams.

Pros

Have you ever wanted to organize everything into something that looks like a binder? It offers multiple tabs, send documents straight into your notes and organize however you like! Haven't switched note taking apps since I got it.

Cons

Microsoft OneNote struggles to load sometimes when you are using it both on your computer and phone. It will create a separate tab that doesn't integrate into your current one and you have to merge the "conflict"

Pros

Old habits die hard. Even though there are numerous new note-taking apps available—and some of them are really good—I still find myself sticking with OneNote to capture my thoughts and ideas. Despite the allure of new, shiny apps, I always find it hard to switch. OneNote remains my daily driver for note-taking, so I let it be.What I like most about Microsoft OneNote is its ability to handle all sorts of media—text, images, links, and more—and how it manages thumbnails and backlinks. While this isn't unique or groundbreaking by today’s standards, it was back when I first started using it, and it's been working beautifully for me ever since.

Cons

search functionality, while decent, isn't as powerful as I'd like. Finding specific content can be slow, especially in larger notebooks, and it doesn't always surface relevant results as efficiently as other apps. For someone juggling multiple projects or ideas, this can slow down productivity.

Pros

As a note taking app I find OneNote more useful and with more features than other apps. I used to use Evernote, but there were to many restrictions and not too many options for notes categorization.
With OneNote one has not only the Notebook entity, but also the sections within each Notebook and the pages within each section. This tree structure on 3 levels allows for a quite flexible approach when it comes to notes categorization.
Another critical feature is the Search function: allowing to search across all notebooks and pages.
As for task management, I find OneNote easier to use to store my to do's with additional info (text and images). This is very useful when working on individual projects and not having to switch to other apps. OneNote can work as a mood board, note taking, task management, reminders, even password management (you can password protect a particular section)

Cons

The sync process could benefit from some improvements: as in the notebooks to be created by default in OneDrive or SharePoint. There are scenarios where the notebooks are created locally, then in order to sync one needs to put it manually on OneDrive or SharePoint.

Pros

OneNote is my digital sanctuary for organizing thoughts, ideas, and information. Its flexible canvas allows me to seamlessly capture notes, clippings, images, and even audio recordings in a way that feels natural and intuitive. The ability to create multiple notebooks and sections keeps everything neatly organized, while the powerful search function ensures that I can always find what I need. Whether I'm brainstorming for a project, taking lecture notes, or simply jotting down a quick reminder, OneNote is my go-to tool. The ability to collaborate with others in real-time is a game-changer, making it an essential tool for both personal and professional use. OneNote is not just a note-taking app, it's a productivity powerhouse that has become an indispensable part of my daily workflow.

Cons

Sometimes it takes a bit long to upload onto my desktop.

Alternatives Considered

Reasons for Switching to Microsoft OneNote

Pros

Can store all the notes there and can view edit or create on smartphone with the app

Cons

At the moment everithing is working good, i like it.

Alternatives Considered

Reasons for Choosing Microsoft OneNote

Switched From

Reasons for Switching to Microsoft OneNote

Pros

Microsoft OneNote is incredible tool that comes with 365 suite. It follows the same thinking and usecases as many other tools by Microsoft, enhancing the experience of such tools as Outlook and Teams.
The UI is similar to other tools, there is barely any switch. All users tend to understand and know how it works from the start.
There are many instant connections from apps within Windows making it the perfect note tool.

Cons

It is limited in customization and does not deviate from intended templates.
Cannot make plans or schemes as in Miro.

Pros

I love that I can get all my thoughts down in one go, all over the page, and come back to process, reorder, and format it later. It makes it very easy to make visually appealing notes and export the information to others.

Cons

It did take me some time to get the hang of OneNote when it first came out (and when we first started using it around 2018-2019). So, I wouldn't necessarily expect everyone to know how to use it and don't really trust my colleagues to properly annotate on my OneNote file (I usually only send them the PDF once I'm done). Also, although its easy enough to find things within one OneNote tab, it can get messy when dealing with sub-notes, etc.

Pros

Great product for taking notes and staying organized at work. I love how it syncs across my Microsoft account to my phone.

Cons

Unclear how to integrate handwriting when working on a laptop.

Pros

Microsoft OneNote provides the ability to handle multiple notebooks and pages with ease. It is great to be able to use the software cross platform and on any device - laptop, iPhone etc. Best of all it’s free with a purchase of Office.

Cons

No facility to set reminders for tasks.

Pros

What I liked most is when traveling to seminars, my coworker and I could both be in OneNote at the same time taking notes and could sync and see each others notes. Love that it's so user friendly and easy to use.

Cons

There's nothing that I can think of that was problematic in OneNote.

Pros

I like how it goes with me on all my devices and I thoroughly enjoy the extremely user friendly User Interface across all cthe compatible devices I use Microsoft OneNote on.

Cons

I disliked that the file format is incompatible with Google Keep Notes app on Android and Apple Notes on iOS.

Pros

Omnipresence (mobile, web, app etc.), integration with other Microsoft products, flexibility (allows lists, formatting, images etc.)

Cons

search function sometimes lets me down (there are two search boxes - even after years of using the app I get confused)

Pros

I've been using Microsoft OneNote for several years and it has been a good application for note taking. I'm able to organize my notes into various notebooks, sections, and pages. I appreciate that when you paste a website, it automatically shows an icon that previews the website.

Cons

My main complaint is the search feature. When typing multiple words, the search feature is unable to search all the words together, which is very frustrating. It only searches one of the words at a time, rather than combining all the words. The lack of robust features, especially when it comes to the table functionality, is also another reason I may consider switching to another software since it's not an all-in-one application.

Alternatives Considered

Pros

This is the Organized digital note taking application beneficial for users as well as corporates and its free to use to anyone with a Microsoft account. Its secured with password protection feature.

Cons

Sometimes we experience syncing issues when working with multiple devices. Little bit difficult to export to other formats such as PDFs.

Pros

I have both a work version and a personal version and have been using OneNote to track tasks, projects "to do's and important information for a long time. It's grown with me and I can't imagine being without it.

Cons

I honestly can't think of a con. There is not much it can't do.

Pros

Its integration with Windows, and its almost free nature make it a tool immediately available to collaborators within our IT fleet.
Everyone knows how to use Microsoft Office, so everyone knows how to use OneNote.
It archives note-taking very well, allows for document retention without cluttering the entire screen, and has a basic search tool.

Cons

There are several online tools that are much more attractive in terms of design. However, OneNote still does its job very well: allowing you to take notes, keep them, and find them easily. However, creating dependencies between notes and collaboration is not smooth at all. Other online alternatives do much better. But they require subscribing to plans, while OneNote is integrated into Windows for everyone.

Alternatives Considered

Reasons for Switching to Microsoft OneNote

Pros

What I like about Microsoft OneNote is this easy to create documents and finishing projects.

Cons

The real time collaboration also help to share notes with the team and make editing if it's necessary.

Pros

Once you get the hang of how to use it, it really can make your day-to-day activities so much easier. I found that when there’s something that I need to remember or a specific note that I want to take I just quickly note it down in the app. Overall it helps me stay organized!

Cons

My least favorite thing about the app is that it’s not the most user-friendly. I’ve had many colleagues tell me that they had never used it simply because they either didn’t know how or weren’t sure what it was for. I think it could do a lot better if the interface was made to be more user-friendly.

Pros

I love the notes and tasks making. The ability and way you rearrange and organize notes/tasks is bar none. Saved me so much time and headaches.

Cons

For some reason Microsoft in general login is a bit clunky and not as smooth as I'd like,

Pros

I enjoy the ease it gives when working with a team on a project. It allows for everything from an outline of how to tackle the project to documents all being in one area, linking them together and allowing you to call attention to team members when needed without having to leave the program, search, email, and all the other apps you would typically have to use. It makes working on the project seamless and time conserving.

Cons

I think there is a learning curve. For some it may be a lot at once, so a general idea of how to use it would be helpful for those like myself that have been out of school or college for awhile and just now getting acclimated to it.

Pros

The live save of the work done and storage online of information, easy transfer if moving on another device.

Cons

Lack of a protractor and compasses to use for Math.

Alternatives Considered

Reasons for Switching to Microsoft OneNote

Pros

Very easy to use and clear app. You can use many tabs and design your notebooks individually. There is also cloud synchronization as well as an app and a desktop application. Perfect for introducing the paperless office.

Cons

The app sometimes crashes on Windows 10.

Pros

I love that you can make separate notebooks with different subjects for different things. I also love that you can share notebooks or pages that you have created.

Cons

I don't like that sometimes it is hard to fix things once they are deleted.

Pros

It was easy to use and for employees to collaborate with. It is great to organize meeting notes and to-do tasks/action items. Especially since you can make multiple tabs and subpages.

Cons

It was a little clunky when trying to move OneNote files from one location to another, especially with OneNote files stored in Microsoft SharePoint. We had issues a view times with issues merging changes when many people were editing at once and ended up with lost pages in the document. Also there is no way to recover just a single page if deleted.

Alternatives Considered

Reasons for Switching to Microsoft OneNote