Resource Guru

4.7
Overall rating
Reviews

4.7
Overall rating
Reviews

About Resource Guru

Resource Guru is the blissfully simple resource management software that helps busy teams keep projects on track. Get a crystal clear view of team availability and time off and find the perfect person for every job. Create schedules at speed, keep workloads realistic, and ensure everyone is aligned on upcoming work. Track your team’s time for insights on forecast and actual hours. Dig deeper with customizable reports on utilization and billable hours across projects and clients. Resource Guru is powering productivity at companies including NASA, Publicis, and L’Oreal from only $4.16 per person, per month. Try it free for 30 days!
Resource Guru Software - Master your team’s time. Track capacity in real-time and create perfectly balanced team schedules.
Resource Guru Software - Assign work and avoid overallocation. Book meetings and schedule project work, while keeping workloads realistic.
Resource Guru Software - Find the right person for every job. Catalog key information and search by skills, location, and more.
Resource Guru Software - Understand how your team is spending its time. Get insights from quick-log timesheets and compare forecast with actuals.
Resource Guru Software - Monitor the metrics that matter. Track utilization rates, overtime, and billable hours for more accurate forecasting.
Resource Guru Software - Find your focus. Dynamic dashboards help you zero in on the most important action items every day.
Resource Guru video
Resource Guru Software - Master your team’s time. Track capacity in real-time and create perfectly balanced team schedules. - thumbnail
Resource Guru Software - Assign work and avoid overallocation. Book meetings and schedule project work, while keeping workloads realistic. - thumbnail
Resource Guru Software - Find the right person for every job. Catalog key information and search by skills, location, and more. - thumbnail
Resource Guru Software - Understand how your team is spending its time. Get insights from quick-log timesheets and compare forecast with actuals. - thumbnail
Resource Guru Software - Monitor the metrics that matter. Track utilization rates, overtime, and billable hours for more accurate forecasting. - thumbnail

Resource Guru pricing

Resource Guru does not have a free version but does offer a free trial. Resource Guru paid version starts at US$4.16/month.

Starting Price:
US$4.16/month
Free Version:
No
Free trial:
Yes

Alternatives to Resource Guru

Resource Guru Reviews

Feature rating

Value for Money
4.6
Functionality
4.4
Ease of Use
4.7
Customer Support
4.7
5 reviews of 507 View all reviews
Marina
Marina
  • Industry: Marketing & Advertising
  • Company size: 11–50 Employees
  • Used Weekly for 1-5 months
  • Review Source
Value for Money
5
Features
4
Ease of Use
4
Customer Support
5

5
Reviewed on 13/2/2022

Great tool for resource planning

Overall, RG was a game-changer for us. Since we have implemented it, we got a better overview of our projects and became able to plan ahead and more long-term.

Pros

The product is very easy to use, intuitive, and fast. We love the ability to zoom in and out and have different views of our timeline.

Cons

What I (currently) miss most is the ability to quickly update the schedule. For example, to select multiple "tasks" for one employee and move them 1 or more days forward, in other words, to shift or postpone someone's entire schedule. We change schedules quite frequently so it would be easier for us to have this enabled. But I've heard that this would be possible down the road.

Alternatives Considered

Toggl Track

Reasons for Switching to Resource Guru

We wanted something specific for resource planning, not for task management, and the others we considered were more leaning toward task management.
Bill
  • Industry: Oil & Energy
  • Company size: 11–50 Employees
  • Used Daily for 2+ years
  • Review Source
Value for Money
5
Features
3
Ease of Use
5
Customer Support
5

5
Reviewed on 26/4/2021

Simple and to the point - Resource Gu does the one thing we need most, and it does it...

It has been a significant enhancement o our workflow. Our prior use of our CRM system to do what Resource Guru does was costing us at least a full day per week. Now we get it all done in an hour our tow.

Pros

Simplicity and focus. Resource Guru solves one problem, a problem that is key to our business - which is project resource assignment and scheduling. It does it quickly, and easily. Our prior tool required us to understand a complex CRM system with multiple interrelated functions. Resource Guru gives us the availability, assignment and schedule tools we need to deliver our projects without needless overhead.

Cons

I would like more user defined fields when we assign a resource to a project. We assign a project sales phase type to each project, and we assign an individual billing rate to each resource, which can be different for each day of the project. We currently do that using a strict taxonomy in the "Notes" field and them use an Excel macro to parse that information out for sales and revue forecasting. While this doe take a bit of management and programming magic - it is still orders fo magnitude less complicated that it was previously when we managed this data in our CRM system. Having those filed would just make our lives all that much simpler.

Verified Reviewer
  • Industry: Information Technology & Services
  • Company size: 11–50 Employees
  • Review Source
Value for Money
2
Features
0
Ease of Use
4
Customer Support
2

3
Reviewed on 30/11/2015

Great product but no development

Whilst it Guru is a promising, flexible and easy to use product it really is just bare bones at the moment and they have failed to deliver any additional functionality since launch despite increasing pricing.

The forums are filled with requests and suggestions for highly useful add-ons and improvements that always receive the same answer "It's on the road map but we are working on other aspects of development". However, there have been no new releases and even the highly anticipated Vacation and Leave function slated for October 2015 has not actually been delivered. In fact the only thing that has changed is a change in pricing model that has upped the cost of the product.

So, to conclude, even though Resource Guru has great potential the increased cost combined with a complete lack of development and capacity for integration make it a waste of time and money. Sad really because conceptually it is a fantastic product.

Response from Resource Guru

Thanks for the review Ossian! While I understand your frustration at the low frequency of new feature releases recently I'd like to correct you on a few things. It's not true that we have failed to deliver anything since launch—for more information on our product updates you can go to the "Product Updates" section of our blog http://blog.resourceguruapp.com/category/product-updates/. We are sorry that our leave management feature is not yet live but it is a large and complex upgrade to Resource Guru and we want to ensure it is all perfect before we release it. We hate the idea of our users doing our testing for us.

Although we haven't directly integrated with any apps yet, we have developed webhooks (found in your account settings) which deliver realtime updates enabling you to create many DIY integrations using services like Zapier. We also have an advanced API (more details can be found at https://developers.resourceguruapp.com/). We want to wait until the product is slightly more evolved before we start working on integrations and the work we've done to date will put us in a very good position to do so when the time comes.

Lastly, I noticed that you only gave our customer support 2 stars. We pride ourselves on giving excellent customer support to all our customers and the team will be very disappointed to hear this. Apart from reading comments about features being on the roadmap (while you may find this frustrating, we are only trying to be honest and not make promises we can't keep), was there anything else about our customer service that you found inadequate?

Once again, thanks for the review and I hope we can bring a smile to your face in the future as we release more features.

Replied 30/11/2015
Isabella
  • Industry: Marketing & Advertising
  • Company size: 201–500 Employees
  • Used Daily for 6-12 months
  • Review Source
Value for Money
5
Features
4
Ease of Use
5
Customer Support
5

5
Reviewed on 25/11/2019

Extremely handy software, easy to use, visibly appealing, great to manage and schedule.

Positive, I do enjoy managing RG for our company. My company want us to migrate and start using the schedule planned for Office 365, but I had to push back and explain that this software is up to date, already does everything we need it too and Office 365 still has a long way to go before we can use it for what we want. It's safe to stick with RG that we know how to work, we know what it does and what i can't do and it works, no need to change something that isnt broken.

Pros

I like the appearance of the software - its clear, self explanatory, easy to navigate, see the bigger picture to jiggle schedule resource about, etc.

I like how easy and quickly the support team are there to assist when needed.

I like how it shows you who has booked what and the daily reminders via email of what is coming up, etc.

Cons

It isn't a negative but I would like to have a scheduling log, to see at what time and date did someone book a slot onto the schedule. I manage the Creative Studio, depending how many campaigns and the urgency in hitting these deadlines, I need to keep track of the entire departments availability, knowing when i can move things around in order to deliver last min projects. Only myself should have booking access, but I currently share it with Creative Directors, so they can schedule in my absence, but I can't see when they have booked them in so i can keep track. Is this something you could implement, please? Thanks,

Alternatives Considered

Microsoft 365

Reasons for Switching to Resource Guru

Office 365 is still a very new software that requires lots of updates and features adding to it, that yourselves already provide.

Response from Resource Guru

Hi Isabella

Thanks for the great review - I'm so pleased to hear that you're enjoying Resource Guru :) I'm pleased to say that an activity log is very firmly on our roadmap, and I've made a note to contact you as soon as this is available. You can also keep up to date with new features by signing up to our Newsletter at the bottom of our homepage - https://resourceguruapp.com/

I hope this helps but please don't hesitate to reach out if there's ever anything we can do for you :)

Happy scheduling!
Kat

Replied 27/11/2019
Marc
  • Industry: Marketing & Advertising
  • Company size: 51–200 Employees
  • Used Daily for 6-12 months
  • Review Source
Value for Money
5
Features
4
Ease of Use
5
Customer Support
5

5
Reviewed on 10/11/2019

Kudos

As a small, but growing organization, we were having trouble measuring how our creative resources were being allocated. Resource Guru quickly solved that problem.

Pros

The software was very easy to implement and even easier to use. The reports page provides a great, visual presentation of our creative department's utilization for the week. Until we started using the software, we were unable to track enough data to inform a successful creative resource meeting. Now we have visibility into the upcoming weeks which has significantly decreased our dependence on freelance talent.

Cons

The waiting list and overtime feature can be a little confusing. The hours don't get added to resource bookings and increase the utilization percentage. It would be great if the overtime hours pushed the utilization percentage over 100% to clearly highlight over-allocated resources.

Alternatives Considered

Smartsheet and Microsoft Excel

Reasons for Switching to Resource Guru

Using Excel and Smartsheet required too much effort and the Project Managers would not be able to effectively track changes in resource allocations.

Response from Resource Guru

Hi Marc

Thanks for taking the time to share your review! I just wanted to touch base on your request for utilisation to show at more than 100%. It's not possible to book someone for more than 100% of their time - our booking clash warning system prevents this to help ensure you always meet your deadlines, and without burning out your team. But if you want to overbook resources, you can do this by adding bookings with overtime, and overtime hours will be itemised in the "Overtime" column on the Reports, so it's easy to see where your team are overstretched.

I hope this helps to clarify things but please let us know if you ever have any questions - we're always very happy to help!

Thanks,
Kat

Replied 11/11/2019

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